City of Greenville City Council met April 14.
Here is the agenda provided by the council:
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
5.1. Thank you to everyone who volunteered to serve on our boards and committees. We still just need two members for the Board of Adjustments and all of our boards and committees will have the required number of participants.
5.2. Presentation by Jennifer Wilkinson with Madison Child Advocacy Center.
5.3. Any parent with a handicapped child that would like to have input on the two ADA playground items for the Plaza on Second, please contact me between the hours of 8am and 3pm on April 15th, 16th, or 27th.
6. PLAZA ON SECOND BUZZ
6.1. April 2026 Update
7. ENGINEERING REPORT
7.1. Milano and Grunloh:
∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A walk through was completed on November 7th for punch list items. The project is complete.
∙ The IEPA has funded the water plant project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. Construction began the last week of September 2023. Start-up of all process equipment is almost complete. The plant is producing water.
∙ Elm Street Water Main — The project was funded at $1.5 million. The low bidder was Haier Plumbing & Heating. The contractor began construction on April 2nd on the south end of the job. The project is substantially complete with punch list items and seeding and mulching left. The close-out meeting was held on December 15th. The contractor did come back to the jobsite on April 8th, and the dirt was too wet.
∙ ITEP — Preliminary Engineering for the sidewalk highway corridor project has started. Announcements were made and Greenville was not successful. See the attached map for reference. This was submitted for the IDOT local roads grant and funded for $400,000 for engineering.
∙ OSLAD (Open Space Land Acquisition and Development) The City of Greenville received a $600,000 grant. See the attachments. Plans are complete and the bid opening was held. The Electrical with Ameren is finalized. The bid opening was held on August 6th with Stutz Excavating being the low bidder with a bid of $648,857.00. The bid is a little over budget. With some minor modifications, the project will be adjusted to be in grant budget. Construction is in progress. Attached is pay estimate #5 for $90,179.77 and change order #3 for an increase of $8,255.00 for the City’s approval.
∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. All materials were resubmitted to the IEPA for funding in 2025. Then draft intended use plan was released for 2025. Greenville is on the funded list, but past funds available. Phase 2 is being planned to improve the intake and other items.
∙ Box Culvert – There is an existing box culvert on Main Street that has failed. The plan is to proceed with an arch type of box. The City held the bid opening on August 6th with Slatton Outdoor Services being the apparent low bidder. The pre-construction meeting was held on February 9th. Construction is planned to be June/July. ∙
∙ Energy Transition Grant – The grant is $97,890.11 and we have received a grant agreement for structural steel for the plaza. The next NOFO is out and has been submitted with approval past Phase 1. Phase 2 paperwork was submitted and approved. These funds will be used for the Visitor’s Center.
∙ The sludge permit for the water treatment plant has been renewed.
∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. This was funded!! Paperwork is being processed to work towards a grant agreement. The next Notice of Funding
Opportunity is out if the city would like to apply for construction.
∙ Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. The City is working with the developer and Phase 1 is proceeding with street design complete. The project is advertised with a bid opening on April 14th.
∙ 2025 DCEO Grant Application –. We have discussed a potential new project area with Jim as shown on the attachment. The preliminary map and estimate are attached. The City plans to skip this round.
∙ Dollar General Sidewalk – See the attached bid tabulation.
Johannes Construction was the low bidder. We are waiting on items from the contractor to schedule the pre-construction conference. The project will be constructed Spring 2026. We are waiting on IDOT approval.
∙ Mary Miller Grant – The City applied for WWTP improvements in the amount of $3.27 million.
8. CONSENT AGENDA
8.1 Minutes of previous meeting
8.2 Financial Statements for the Month
8.3 Approval of Unpaid Bills
8.4 Administrative Reports
A) Police Department 103
B) Public Works Department
C) Sewer Department
D) Water Department
E) Building Permits
F) Building Inspector / Code Enforcement Officer
G) Fleet Report
8.5 Other Items:
A) Ratification to appoint Jennifer Baird to the Planning Commission. Her term will be 5/01/2026 – 4/30/2030.
B) Ratification to reappoint Chance Vohlken to the Planning Commission for term 5/01/2026 – 4/30/2030.
C) Ratification to appoint Stefan Neece to the Lake Committee. Term 5/01/2026 – 4/30/2030.
D) Ratification to reappoint Caleb Walton to the Lake Committee. Term 5/01/2026 – 4/30/2030.
E) Ratification to reappoint Kathy Brewer to the Tourism Committee. Term 5/01/2026 – 4/30/2030.
F) Ratification to appoint David Kessinger to the Tourism Committee. Term 5/01/2026 – 4/30/2030.
G) Ratification to appoint Joel Bemis to the Police Pension Board. Term 5/01/2026 – 4/30/2028.
H) Ratification to reappoint Doug Hayes to the Police Pension Board. Term 5/01/2026 – 4/30/2028.
I) Ratification to appoint Jim Leitschuh to the Police Pension Board replacing Paul Merrifield. Term 5/01/2026 – 4/30/2028.
J) Ratification to reappoint Julie Juarez-Heckman to the Police Commissioners. Term 5/01/2026 – 4/30/2029.
K) Ratification to reappoint Judy Cox to the Library Board. Term 5/01/2026 – 4/30/2029.
L) Ratification to reappoint Cindy Pate to the Library Board. Term 5/01/2026 – 4/30/2029.
M) Ratification to appoint Wendy White to the Board of Adjustment. Term 5/01/2026 – 4/30/2031
N) Ratification of Resolution 2026-07 for sale of surplus property which is the F450 Truck in Public Works and the Sewer Vac Truck in Wastewater Dept.
O) Ratification of Ordinance 3387 for the lease agreement with the Chamber of Commerce to lease an office in the Visitor’s Center. The City gives the Chamber $15K annually; now the City will only give $12K which reflects the $3K lease amount per year.
P) Ratification of agreement with Curry Associates for civil engineering services for the sidewalk improvements near 519 W Harris Ave., 825 N. Elm St., 603 S. 4th St., 504 W. College Ave., 803 Clarence St., and 421 S. 6th St. in the amount of $24,000, these are the sidewalks indicated in red on our new GIS sidewalk evaluation program.
Q) Ratification of Pay Estimate #5 for the Buzzard Bay Project in the amount of $98,725.27 payable to Stutz Excavating.
R) Ratification of Change Order #3 in the amount of 8,255 for HVAC renovations for the Buzzard Bay Project. The city’s portion of this change order is $2,741.67.
S) Ratification of Fraternal Order of Police Contract for 2026 – 2028. Police Officer wage increases reflect a 5% increase in 2026, 3% in 2027, and 3% in 2028 plus a longevity stipend.
Telecommunicator wage increases reflect a $1 plus 5% in 2026, $1 plus 3% in 2027, and $1 plus 3% in 2028 and a longevity stipend. See attached comparable wage information. Both contracts will add Juneteenth as a holiday.
T) Ratification of Laborer’s Contract for 2026 – 2028 which reflect a wage increase of 5% in 2026, 3% in 2027, and 3% in 2028 and include adding Juneteenth as a holiday.
U) Ratification of all non-union employees wage increase of 5% in 2026, 3% in 2027, and 3% in 2028, plus adding Juneteenth as a holiday. This matches the FOP and Laborer’s Union contracts. The city manager has chosen to only receive a 3% increase in 2026 and 2027.
V) Ratification of trash contract with LRS that includes everything that council requested.
8.6 Approval of consent items
Motion to approve Consent Items 8.1 – 8.5.
9. MATTERS OF COUNCIL CONSIDERATION
9.1. Consideration of MFT 2027 Bid Award.
Motion to award the contracts to the low bidders per the attached bid tab.
9.2. Consideration of making the area in pink No Parking on both sides of Dewey Street for safety. The Kingsbury Park District is in favor. See attached sketch.
Motion to approve No Parking on both sides of Dewey Street by ballfields per drawing.
9.3. Consideration to add $3.50 to the base water rate to cover the gap between water rate and the IEPA loan for the new water plant.
Motion to raise the base rate for water from 80% of CPI to 80% of CPI PLUS $3.50 in order to have enough money to cover the IEPA loan obligation for the new water plant.
9.4. Consideration of the Downtown WiFi agreement for participants and the landing page that credits CTI with providing service.
Motion to approve the Downtown WiFi agreement for participants and the landing page that credits CTI with providing service.
9.5. Consideration of the 2026/2027 Working Budget
Motion to approve the 2026/2027 Working Budget.
9.6. Move into executive session for Pending Litigation 5ILCS 2(c)(11).
Motion to move into executive session for Pending Litigation 5ILCS 2(c)(11).
10. EXECUTIVE SESSION
10.1. Pending Litigation
10.2. Adjourn from executive session; there will not be any items voted on after executive session.
Motion to adjourn.
11. ADJOURNMENT
https://greenvilleillinois.civicweb.net/document/91261/?printPdf=true
