Macoupin County Board met Tuesday, March 12.
Here is the minutes provided by the board:
I. CALL TO ORDER
II. ROLL CALL
PRESENT: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
ABSENT:
III. APPROVAL OF MINUTES
1. Macoupin County Board - Regular Meeting - Feb 12, 2019 6:00 PM
Motion by Lewis seconded by Reiher to accept the minutes.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Shielda Lewis, Board Member
SECONDER: Veryl Reiher, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
IV. COMMITTEE REPORTS
1. Courts Committee - Regular Meeting - Feb 26, 2019 5:15 PM
Motion by Pomatto, seconded by Harding to accept the minutes.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Ruth Ann Pomatto, Board Member
SECONDER: Bill Harding, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
2. Executive Committee - Regular Meeting - Mar 5, 2019 5:00 PM
Motion by Thomas, seconded Schmidt to accept the minutes.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: David Thomas, Board Vice Chair
SECONDER: Larry Schmidt, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
3. Road and Bridge Committee - Regular Meeting - Mar 6, 2019 9:00 AM
Motion by Wieseman, seconded by Rull to accept the minutes.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Francis Wieseman, Board Member
SECONDER: Gary Rull, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
4. General Administrative Committee - Regular Meeting - Mar 6, 2019 5:15 PM
Motion by Thomas, seconded by Lewis to accept the minutes.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: David Thomas, Board Vice Chair
SECONDER: Shielda Lewis, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
5. Finance Committee - Regular - Mar 7, 2019 5:00 PM
Motion by Pomatto, seconded by Tranter to accept the minutes.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Ruth Ann Pomatto, Board Member
SECONDER: Mike Tranter, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
V. REPORTS FROM SPECIAL COMMITTEES
VI. GUESTS
1. Crystal Bock - FY 2017-2018 Audit Presentation
Crystal Bock spoke about the audit for the previous fiscal year. She walked through the audit report and found a unmodified and clean report, which is the best opinion the county could get. There were three findings as their had been in the past, they were a significant deficiency instead of a material weakness, which is an improvement from the year before and great strides have been made. The fourth finding was a compliance was there were two funds that were over budget. Bock said the county’s total activity was $36.7 million in total assets. Cash balances went down from $11.7 million in 2017 to $10.8 million this year. On the revenue, the property tax distributions were higher than normal based on a change in the distribution that frontloads the distribution even more than normal from the Treasurer’s office. Also, the intergovernmental money from the State for probation officers was up considerably as they had held up a significant amount of the reimbursement the previous year. Those funds were caught up in FY 2018, leading to about $200,000 extra dollars coming in this extra year. The auditors were satisfied with the cooperation they received from the county and felt it was a good year overall.
2. Kent Tarro - Public Health Department
Peggy Garrison from Public Health spoke about the transportation grant resolutions and an amendment on the bond ordinance and their support would be appreciated.
VII. APPOINTMENTS
1. Reappoint John Earley to the Girard Fire Protection District for a three year term ending April 30, 2022
Motion by Kiel, seconded by Quarton to approve the reappointment of John Earley to the Girard Fire Protection District for a three year term ending April 30, 2022
RESULT: APPROVED [UNANIMOUS]
MOVER: Bernie Kiel, Board Member
SECONDER: Robert Quarton, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
2. Reappointment of Jeff Sudduth, Chris Eades, Jess McKee to the Emergency 911 Board for a three year term ending February 28, 2022
Motion by Harding, seconded by Quarton to approve the reappointment of Jeff Sudduth, Chris Eades, Jess McKee to the Emergency 911 Board for a three year term ending February 28, 2022
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Harding, Board Member
SECONDER: Robert Quarton, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
3. Reappoint Wilbert Scheller to the Mt. Olive Fire Protection District for a three year term ending April 30, 2022
Motion by Thomas, seconded by Rull to approve the reappointment of Wilbert Scheller to the Mt. Olive Fire Protection District for a three year term ending April 30, 2022
RESULT: APPROVED [UNANIMOUS]
MOVER: David Thomas, Board Vice Chair
SECONDER: Gary Rull, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
4. Reappointment of Harold Gregory to the Carlinville Fire Protection District for a three year term ending May 1, 2022
Motion by Wiggins, seconded by Harding to approve the reappointment of of Harold Gregory to the Carlinville Fire Protection District for a three year term ending May 1, 2022.
RESULT: APPROVED [UNANIMOUS]
MOVER: Tony Wiggins, Board Member
SECONDER: Bill Harding, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
VIII. PETITIONS
IX. EXECUTIVE SESSION
X. RESOLUTIONS
1. Supplemental Appropriation for Circuit Court Fund
Judge Deihl spoke about the Circuit Court’s budget request. This request had been presented to the Courts and Finance committee had both recommended this to the full Board. The Court’s total budget was $95,500 for the year. Most of that budget went to Court appointed attorneys for those who can not pay for those services themselves per mandates from the court. Last summer, the two conflict public defenders were saying they were overworked and underpaid and threatening to leave. The Board approved appointed a full time Assistant Public Defender. She has done well and has helped with the criminal court call. There is an explosion in the juvenile court call with numerous appointed attorneys being required for the more than doubled the number of cases in the past year. This requires multiple attorneys as they sometimes require attorneys potentially for both parents, guardians and each child. With these multiple appointments of attorneys required, that has driven the budget to the breaking point. This would require more than double the budget amount originally approved. This would be budget neutral this year by lowering the insurance line item in the General Fund. Deihl said he didn’t believe this was a one time increase as statewide, a survey is being done to see what type of increase there is in juvenile cases in each county. Macoupin is not alone in this problem and it would more than likely remain going forward.
Motion by Schmidt, seconded by Harding to adopt the resolution.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Larry Schmidt, Board Member
SECONDER: Bill Harding, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
2. Acceptance of Special Warranty Regarding Public Transportation Program Garrison said this resolution was required for the public transportation grant to go through as it is in the County’s name not the Health Departments.
Motion by Pomatto, seconded by Reiher to adopt the resolution.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ruth Ann Pomatto, Board Member
SECONDER: Veryl Reiher, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
XI. ORDINANCES
1. Speed limit ordinance for Emmerson Airline Road near Girard
Reinhardt spoke about the ordinance to increase the speed limit on Emmerson Airline Road based off the speed study the year before. This will increase the limit from 30 MPH to 50 MPH.
Motion by Wieseman, seconded by Wiggins to adopt the ordinance.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Francis Wieseman, Board Member
SECONDER: Tony Wiggins, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
2. Speed limit ordinance for Hagaman Road in Hagaman
Reinhardt spoke about the ordinance to increase the speed limit on Hagamon Road based off the speed study the year before, This will decrease the speed limit to 35 MPH.
Motion by Wieseman, seconded by Quarton to adopt the ordinance.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Francis Wieseman, Board Member
SECONDER: Robert Quarton, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
3. Ordinance Approving Enterprise Zone Abatement of Property Taxes for Veterans Assistance Commission
Clerk Duncan spoke about the ordinance which would abate the Veterans Assistance Commission portion of the MJM tax bill for the next three years.
Motion by Long, seconded by Schmidt to adopt the ordinance.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Frank Long, Board Member
SECONDER: Larry Schmidt, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
4. Ordinance Approving Enterprise Zone Abatement of Property Taxes for University of Illinois Extension Office
Clerk Duncan spoke about the ordinance which would abate the University of Illinois Extension office portion of the MJM tax bill for the next three years.
Motion by Reiher, seconded by Wieseman to adopt the ordinance.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Veryl Reiher, Board Member
SECONDER: Francis Wieseman, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
5. Amendment to Public Health Department Bond Ordinance
State’s Attorney Watson said there needed to be a few amendments to the previous ordinance approved. The major amendment was saying that if the county defaulted, it would be due in full and adjusting dates from January to March.
Motion by Harding, seconded by Reiher to adopt the ordinance.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bill Harding, Board Member
SECONDER: Veryl Reiher, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
6. Approving Application of Section 5311 Rural Downstate Operating Assistance Garrison said this was approving submitting the application for the grant that must be done each year.
Motion by Pomatto, seconded by Schmidt to adopt the ordinance.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ruth Ann Pomatto, Board Member
SECONDER: Larry Schmidt, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
XII. UNFINISHED BUSINESS
XIII. NEW BUSINESS
1. Mid Year Budget Review FY 2018-2019
Clerk Duncan spoke about the midyear budget review. Overall, the general fund had spent about 47% of the total budget so far this year, and most departments are at or around the 50% mark. On the revenue side, the general fund has brought in just under 45% of what had been projected for the year. The property tax distribution is down, though that is due to the new system frontloading more the distribution so it should catch up over the summer when the tax bills come in. Income tax is down. Fines and fees are also down. Overall, the general fund is projected to have a $101,000 surplus this fiscal year.
2. Update on Old Jail Renovation Project
Dragovich said they have received $30,000 in donations for the improvements to the old jail. A local architect has already done some of the work and has local people lined up to do additional work. There are about $15,000 of expenses to be done. The plan is for the county to sign the contract since the building is in the county’s name, the Sheriff would be in charge of tracking the project and checking the bills and the Macoupin County Community Foundation will cut the checks directly from the donations received. This would get the building open to the public and allow for tours. There are additional projects that could happen in the future should a grant be received.
3. Reminder - April Board Meeting will be held on Wednesday, April 10
Dragovich reminded the board that the April meeting would on Wednesday April 10th due to the annual township meetings on the usual meeting date.
XIV. CONSENT AGENDA
1. Claims and Officers Report
Motion by Wieseman, seconded by Reiher to approve the claims and officers report.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francis Wieseman, Board Member
SECONDER: Veryl Reiher, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, WigginsClaims and Officers Report
Motion by Wieseman, seconded by Reiher to approve the claims and officers report.
2. Mileage and Per Diem
Motion by Quarton, seconded by Reiher to approve the mileage and per diem.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert Quarton, Board Member
SECONDER: Veryl Reiher, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
3. COMMUNICATIONS
Motion by Harding, seconded by Reiher to accept and place on file the communications.
Motion by Harding, seconded by Reiher to accept and place on file the communications.
1. Monthly Revolving Loan Fund Report - February 2019
2. Monthly County Clerk Report - February 2019
3. Monthly Animal Control Report - February 2019
RESULT: MOVER: SECONDER: AYES:
ACCEPT AND PLACE ON FILE [UNANIMOUS]
Bill Harding, Board Member
Veryl Reiher, Board Member
AYES: Armour, Dragovich, Dunnagan, Harding, Kiel, Lewis, Long, Pomatto, Quarton, Reiher, Rull, Schmidt, Starr, Thomas, Tranter, Vojas, Wieseman, Wiggins
XV. MATTERS OF RECOGNITION
XVI. ADJOURNMENT
Motion by Quarton, seconded by Long to adjourn at 6:59 p.m. All in favor, motion carried.
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