Washington County Board met June 11.
Here is the minutes provided by the board:
The reconvened and adjourned meeting of the County Board of Washington County, Illinois was held at the Washington County Courthouse in Nashville, Illinois on June 11, 2019 for the purpose of transacting County business that might come before the Board.
Present and presiding were Vice-Chairman Suedmeyer and Nancy Heseman, County Clerk and Clerk of the Board
Others present were, Lea Williams, Matt Bierman, Len Campbell, Trey Meyer, Linda Tragesser, Natalie Lynch, Dan Bronke, Travis Voltz, Kiefer Heiman, Elizabeth Lehde, Gary Malawy and Liz Dowell.
Following the Lord's Prayer and the Pledge of Allegiance, Vice-chairman Suedmeyer called the meeting of the Washington County Board to order at 7:00p.m.
Roll call was taken by Clerk Heseman with 12 members present. Those present were, Hohlt, Bening, Barczewski, Shemonic, Shubert, Brammeier, Unverfehrt, Suedmeyer, Klingenberg, Lamczyk, Luecking and Muenter. Todd, Ibendahl and Meyer were absent.
Vice-Chairman Suedmeyer asked if there were any corrections to the minutes from the May 14, 2019 County Board meeting. With no corrections, a motion was made by Shemonic and seconded by Brammeier to approve the minutes as presented. Motion carried
Highway Department: Heiman addressed the Board:
RESOLUTION #2019-13, (See Exhibit A). Resolution to repair a failing drainage structure, consisting of 2 culverts on TR179, Darmstadt Road, Johannisburg Road District, located in Section 32, T2S, and R5W.
A motion was made by Bening and seconded by Klingenberg to accept and approve resolution as presented. Motion carried.
The Claims against the County report was presented to the Board for approval by Bening. TO THE CHAIRMAN AND MEMBERS OF THE BOARD: YOUR COMMITTEE ON JUNE 10, 2019 EXAMINED ALL CLAIMS PRESENTED AND RECOMMENDS PAYMENT TO THE FOLLOWING AND THE CLERK BE DIRECTED TO ISSUE ORDER ON THE COUNTY TREASURER TO THE CLAIMANTS FOR THE AMOUNT ALLOWED. (See Exhibit B) A motion was made by Bening and seconded by Shemonic to make restitution to those claims against the county. Roll call vote was taken with 12 ayes and O nays. Motion carried.
A motion was made by Shemonic seconded by Muenter to make restitution to the County Board's Per Diems. Motion carried.
The State's Attorney Monthly Report was presented to the Board for approval. (See Exhibit C). A motion was made by Brammeier and seconded by Klingenberg to accept the report as presented. Motion carried.
Bronke addressed the Board explaining the Ordinance amending the Circuit Clerk's fees, and how it will affect the fees collected in the court system. This change was mandated by State Law and it could mean less money for the County. This law takes effect July 1st.
Bronke prepared a memorandum to ensure we are in compliance with the agenda requirements of the Illinois Open Meetings Act (OMA). (See Exhibit D) An example of St. Clair County's Board meeting agenda was attached to see if the board may want to consider their format.
Bronke presented information that was received from Bellwether LLC, concerning Section 55-25 local ordinances pertaining to selling and purchasing carinabis. This is an issue that needs addressed by the Legislative, Finance and Zoning Committees of the County Board. It will need to be brought before the full County Board for a vote before it takes effect. (See Exhibit E)
Bronke informed the board that an issue of smoking has been brought to his attention. He informed the Board that the County does have an Ordinance prohibiting smoking the ordinance was from 2002. (See Exhibit F) Bronke explained the County Ordinance and the State Law. Muenter asked if that also includes all county vehicles and Bronke replied yes all county vehicles per State Statue.
Chairman Meyer entered the meeting at 7:20.
ORDINANCE NO. 2019-4 (See Exhibit G) An Ordinance Amending the Circuit Clerk's Fees in Chapter 36 Taxation of the Washington County Revised Code of Ordinances. A motion was made by Barczewski and seconded by Brammeier to approve ordinance as presented. Roll call vote was taken with 13 ayes and O nays. ,
The County Clerk & Recorder's Monthly Report was presented to the Board for approval. (See Exhibit H). A motion was made by Shemonic and seconded by Lamczyk to approve the report as presented. Motion carried. County Clerk Heseman told the board her office is in the process of printing new voter cards for all Washington County Voters. This is done every 2 years as per state law.
The Sheriff's Monthly Report was presented to the Board for approval. (See Exhibit 1). A motion was made by Brammeier and seconded by Hohlt to approve the report as presented. Motion carried. Sheriff Campbell reported to the Board at this time the jail is housing County and Federal inmates. Muenter asked why Dieting prisoners was $3,000.00 more this month, he did not have an answer for her, but told her he would find out. The Sheriff's department will be discontinuing their current commissary vendor and starting with a new one August 1st,
The Emergency Ambulance and Rescue Service Monthly Report was presented to the Board by Shubert for approval (See Exhibit J). A motion was made by Shubert and seconded by Muenter to approve the report as presented. Motion carried.
The Treasurer's Cash Flow Statement and Budgetary Status Reports for period ending 05/31/2019 was presented to the Board. (See Exhibits K&L). County Treasurer Lynch appeared before the Board. She informed the board that her office is fully staffed. Christine Bevil is her Chief Deputy and Tammy Ryterski is her other deputy. They are both experienced and knowledgably and are working out very well. Mobile Home tax bills were mailed out April 29th and are due June 28th. If they are not paid by the due date there is $25.00 late fee added each month with a maximum late fee of $100.00. The State is talking about changing monthly fee to a 1.5 % late fee. It hasn't been passed yet. Lynch attended the Finance Committee meeting when Gary Malawy Auditor for the County discussed the Audit. She was asked to check on a couple things. They had questioned the $39.00 monthly charge for direct deposit, and Malawy wanted the bank Statement sent at the end of the month instead of the beginning. She reported back to the Finance Committee members and the full board her findings. Farmers and Merchants National Bank has agreed to waive the $39.00 monthly charge for direct deposit and the bank statement would be available at the end of the month. Lynch also informed the Board that they could designate the County Treasurer as the only one that could open a county bank account, but that the County Board would need to have a resolution to implement that. The County is current with payments from the State of Illinois. A motion was made by Muenter and seconded by Hohlt to accept the report as presented subject to audit review. Motion carried.
Elizabeth Lehde County Health Administrator appeared before the Board to report on the Health Department. (See Exhibit M)
Zoning: Matt Bierman no zoning request for this month.
2018 Washington County Audit (FILED IN OFFICE) - Krehbiel & Associates - Gary Malawy appeared before the oard. On May 21st he met with the Finance Committee and the County Treasurer Lynch to review the Audit. Malawy did not go thru the entire audit, it is 122 pages but wanted to go over the highlights of the Audit with the full Board tonight. Pg. 2 second paragraph = Clean audit, pg. 3 second paragraph = Clean audit, pg. 5 all 3 opinions show a clean audit and that is what the County wants to see. To sum up the audit the county has become highly dependent on the money from Prairie States and without that the county general fund would be broke. A motion was made by Suedmeyer and seconded by Muenter to approve the Audit as presented. Roll Call vote was taken with 13 ayes and O nays.
Polling place location change: Brammeier informed the Board he has talked to Okawville Township Supervisor Wayland Jasper and Roy Frederking President of the Okawville Community Club about changing the location of the Okawville precinct #1 polling place to the Okawville Community Center. Reasons for making this change is to make it more handicap assessable, parking and give voters and election judges more room inside. Jasper and Frederking were in agreement to the change. A motion was made by Brammeier and seconded by Klingenberg to change the location for Okawville #1 Polling place to the Okawville Community Center. This will take affect at the March 2020 Primary. Motion passed.
Prevailing Wage: Suedmeyer informed the Board due to a law change it is no longer necessary for the County Board to pass and publish the prevailing wage. The County still has to follow the prevailing wage rate, but does not have to pass it.
Committee Reports:
Finance, Claims & Economic Development - 1 meeting reviewing the audit.
County Building - 2 meetings. Suedmeyer informed the Board they are looking at renovations at the Sheriff's Department. The building committee is considering hiring Bellwether to do a cost study of County fees and possibly raising them. Bellwether had did a cost study for the county in the past. The Chamber of Commerce has requested to use the Courthouse lawn for the Fall Festival. A motion was made by Suedmeyer and seconded by Luecking to allow the Chamber use of the Courthouse lawn for the Fall Festival. Motion passed.
Animal Control - no meeting
Legislative & Judiciary - no meeting.
Personnel Appointments & Policy - no meetings and no appointments.
Insurance - 1 meeting.
Ambulance - 1 meeting.
Environmental, ESDA, Zoning - no meeting.
County Health Department - 1 meeting,
Road & Bridge - 1 meeting.
Communications/Drug Task – no meeting.
Cemetery - no meeting.
Planning Commission & Solid Waste -1 meeting. Brammeier stated the Solid waste committee held a recycling day at the Nashville Community Center. He wanted to thank Gary Suedmeyer for stacking the truck, Will Summers, Kate Muenter and the Lions Club members for their volunteer work. They have scheduled 2 more recycling days 1 in August at Okawville and 1 in October at Ashley.
Education - no meeting.
Claims Against the County-1 meeting.
S. Central IL Growth Alliance - 1 meeting.
Enterprise Zone (Nashville) - no meeting.
Enterprise Zone (Centralia) – 1 meeting
Mental Health Board - no meeting.
9-1-1 Board – no meeting,
Contract Negotiations - IBEW-1 meeting.
Contract Negotiations – FOP - no meeting.
Safety-1 meeting.
Chairman Meyer asked if the public would like to address the Board. The public had no comments or questions.
A motion was made by Muenter and seconded by Lamczyk to pay utility bills, payroll, charge cards and overtime. Motion carried
A motion was made by Shemonic and seconded by Brammeier to adjourn the meeting. The next meeting will be July 9th, 2019 at 7:00 p.m. Motion carried. The meeting of the Washington County Board adjourned at 8:20 P.M.
https://washingtonco.illinois.gov/wp-content/uploads/2019/07/Auto-Color0578.pdf
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