City of Carlyle City Council met July 8.
Here is the minutes provided by the council:
The Carlyle City Council was called to order by Mayor Judy Smith at 7:00 p.m.
The meeting opened with the Pledge of Allegiance.
Aldermen present were Kent Newkirk, Shannon Petrea, Scott Diekemper, Don Perez, John Hodapp, Jeremy Weh, Michael Jansen, and Logan Speiser.
City employees present were Jo Ann Hollenkamp, Dave Miller, Mark Pingsterhaus, Joe Behrman, Andy Brackett, Jeff Miller, Chad Holthaus, and Rita Jurgensmeyer.
Others present were Mark Hodapp, Kelly Ross, Dr. Deanna Ducomb, Dr. Frank Buckingham, Mike Essington, David Koch, and Mary Miller.
A motion was made by Alderman Don Perez and was seconded by Alderman Scott Diekemper to approve the minutes from the June 24, 2019 regular meeting. The motion was unanimously approved by roll call vote. Aye: Kent Newkirk, Shannon Petrea, Scott Diekemper, Don Perez, John Hodapp, Jeremy Weh, Michael Jansen, and Logan Speiser. Nay: none.
Alderman Don Perez made a motion to approve the Treasurer’s Report. Scott Diekemper seconded the motion and it was approved unanimously by roll call vote. Aye: Shannon Petrea, Scott Diekemper, Don Perez, John Hodapp, Jeremy Weh, Michael Jansen, Logan Speiser, and Kent Newkirk. Nay: none.
Alderman Don Perez made a motion to approve the payment of the claims against the City. The motion was seconded by John Hodapp. The motion was approved unanimously by roll call vote. Aye: Scott Diekemper, Don Perez, John Hodapp, Jeremy Weh, Michael Jansen, Logan Speiser, Kent Newkirk, and Shannon Petrea. Nay: none.
Dr. Frank Buckingham from the Library Board reported on the Summer Reading Program and thanked the Mayor and Council for the presentation to Jane Bullock for her time spent on the Library Board.
Joe Behrman reported that Haier Plumbing will be back on Thursday to start hooking up the water services to the residents. They have approximately 375 AMI meters to install on the north side of town.
The Street and Alley Department is patching on the east side of 127 from Clinton Street to Franklin Street.
In public comments, Dr. Frank Buckingham commented on the benefits of solar energy. He asked the Council to carefully consider their vote on the upcoming ordinance amendment concerning solar hookup fees.
Mayor Judy Smith reminded everyone that the Clinton County Fair starts next week. The parade is Monday night at 6:00 p.m. The Citizens for Carlyle Parks will be having a stand at the fair if anyone would like to volunteer to work.
City Administrator JoAnn Hollenkamp explained amending Ordinance 11-4-1 – Establishing Solar Hook-up Fees. She explained that any municipality can charge up to $1,000.00 for solar installation. The ordinance is a break down of the fees. If someone does not need an additional utility pole, they will not be charged the $100.00. Every meter will have to be reprogrammed. It is a new service hook-up so the fee for any new service is $750.00. Alderman John Hodapp said that this is a non-standard service which used to be charged time and material which would go well over the $1,000.00 charge.
Alderman John Hodapp made a motion to amend Ordinance 11-4-1 – Establishing Solar Hook-up Fees. The motion was seconded by Michael Jansen and approved unanimously by roll call vote. Aye: Don Perez, John Hodapp, Jeremy Weh, Michael Jansen, Logan Speiser, Kent Newkirk, Shannon Petrea, and Scott Diekemper. Nay: none.
City Administrator JoAnn Hollenkamp explained that $75,000.00 was budgeted to line manholes and an additional $100,000.00 for other improvements. Some of the sewer lines are in too bad of shape to line. Joe Behrman explained that some of the mains need to be dug up. Alderman Kent Newkirk asked how many blocks would need to be done. Joe Behrman thought roughly six blocks. JoAnn Hollenkamp explained that what was approved for Visu-Sewer to do cannot be done because of the condition of the sewer lines so they will be doing more on manholes.
A motion was made to waive competitive bidding and approve the bid from Visu-Sewer in manhole lining for $81,600.00 by Alderman Jeremy Weh and was seconded by John Hodapp. The motion was unanimously approved by roll call vote. Aye: John Hodapp, Jeremy Weh, Michael Jansen, Logan Speiser, Kent Newkirk, Shannon Petrea, Scott Diekemper, and Don Perez. Nay: none.
City Administrator JoAnn Hollenkamp said she has given everyone a copy of the RFP to go out for the property across from the courthouse. At the next Council meeting City Attorney Joe Heiligenstein will have prepared an ordinance to sell surplus property. At that time, the RFP will go out to investors, contractors, developers etc. for someone to bring a project back to the City. Sealed bids will be due by August 30, 2019 at 4:00 p.m. It will also be advertised in the newspaper for three weeks. The property appraised for $80,000.00
A motion was made by Alderman Kent Newkirk to approve the RFP for the vacant lot across from the courthouse. The motion was seconded by Don Perez and approved unanimously by roll call vote. Aye: Jeremy Weh, Michael Jansen, Logan Speiser, Kent Newkirk, Shannon Petrea, Scott Diekemper, Don Perez, and John Hodapp. Nay: none.
Chief of Police Mark Pingsterhaus told the Council that the Police Committee met on July 1 to discuss hiring Jordan Ledbetter as a part-time officer. He has been a police officer for three years. We currently have six part time officers. The Police Committee voted unanimously to hire Jordan Ledbetter as a part-time police officer.
Alderman Don Perez made a motion to approve the hiring of part-time officer Jordan Ledbetter. The motion was seconded by Logan Speiser and approved unanimously by roll call vote. Aye: Michael Jansen, Logan Speiser, Kent Newkirk, Shannon Petrea, Scott Diekemper, Don Perez, John Hodapp, and Jeremy Weh. Nay: none.
At 7:25 p.m. a motion to adjourn was made by Alderman Don Perez. The motion was seconded by Jeremy Weh. The motion was unanimously approved by roll call vote. Aye: Logan Speiser, Kent Newkirk, Shannon Petrea, Scott Diekemper, Don Perez, John Hodapp, Jeremy Weh, and Michael Jansen. Nay: none.
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