Macoupin County Finance Committee met June 6.
Here is the minutes provided by the committee:
I. CALL TO ORDER
PRESENT: Thomas, Harding, Armour, Kiel, Lewis, Rull, Dragovich, Duncan, Targhetta, Mueller, Watson, Ross, Kahl, Briscoe
ABSENT: Tranter
II. BUDGET HEARING
1. Brad Targhetta - Coroner
Brad Targhetta spoke about the Coroner’s budget request. For the general fund, was flat with a few tweaks to cover the costs of the office supplies and ink as the funeral home previously paid for that and Targhetta no longer owns the funeral home. The Coroner Special Fund was lowered by $5,000.
2. Michelle Mueller - Regional Superintendent of Schools
Michelle Mueller spoke about the Regional Superintendent of Schools budget. She is asking for a 1% increase across the Board as her budget comes from the four counties her region covers. Macoupin’s portion is $69,397 a slight increase over last years.
3. Jennifer Watson - State's Attorney
State’s Attorney Watson said her budget is flat compared to last fiscal year. She has adjusted individual line items but the total has remained the same.
4. Lee Ross - Circuit Clerk
Circuit Clerk Ross said her budget remained the same outside of the increases for her union employees and one longevity increase. These equal a $11,515.10 increase for the general fund.
5. Shawn Kahl - Sheriff
Sheriff Kahl said his budget has gone up. Part of that is the 2% increase for his employee’s salaries and then he also has increased costs for the housing of the federal prisoners. Housing the prisoners has brought in significant revenue. He said they have been averaging 20-30 inmates in the jail a day over the course of the year. He said he has grossed over $500,000 this fiscal year with three months to go. Kahl said he expects to bring in $600,000 and $650,000 this fiscal year for the federal prisoners. The increased costs for housing the prisoners is as follows: Food bill went up over $30,000, office supplies went up over $1,500, water bill went up $11,000 and medical bills went up $7,000 as well as hiring an additional correctional officer. He believed that the additional costs in total is $100,000 for the fiscal year. Kahl also said the commissary fund has also increased. He has tried to use the commissary fund to help cover the repairs. Sheriff said he doesn’t know why fines and fees money has been down but he does have the same road coverage. Kahl said the Ford Taurus cars they have been purchasing at about $24,000 will no longer be made after this year. Ford SUVs are about $10,000 more so he was considering looking at other options.
6. Corinne Briscoe - Probation
Chief Probation Officer Briscoe spoke about the reimbursement process and that for next year AOIC should be fully funded the reimbursement of $275,128.20. Should they receive that, the county would only be responsible for $134,819 of the $409,947.70 budget in the General Fund. This would mean that the $67,000 transfer from Probation Fund to the General Fund would not take place, but as there is about a $90,000 increase in the reimbursement from the state to the general fund. Briscoe also said she would be asking for an increase for additional training for the Drug Court budget to a total of $15,000.
III. AGENDA ITEMS
1. FY 18-19 Third Quarter Budget Review
Clerk Duncan said that the county is below 75% in spending, but that is a little skewed as $250,000 was budgeted for capital outlay and hadn't been spent yet. Each official and department head was asked to inform the committee if they thought they would be unable to finish out the fiscal year.
Clerk Duncan explained that revenue is a little short of the budgeted amount. The property tax will probably be down as the Assessors office was about a month behind in finishing up their work so it was unlikely that we would receive two distributions this year.
2. Quarterly Work Comp Insurance Review
Clerk Duncan explained this report came from Gazda Insurance showing any work comp claims and property insurance claims in the last three months.
3. Quarterly Accumulated Time Off Review
Clerk Duncan explained this report showed accumulated time off for employees through the end of May. It also projected the year end balances based on time off already requested as well as any time they may earn before the end of the year.
4. Ordinance Regarding New Court Fines and Fees
Circuit Clerk Ross spoke about the new statutory requirements in regards to the Civil Fees and Criminal and Traffic Fees that are required to begin on July 1st. The Circuit Clerk and State’s Attorney had worked through the requirements that are very strict. Ross will be working to keep track of how this will effect the revenue coming into the County. Crimestoppers will still be collecting fees on certain cases and for the first time the Child Advocacy Center will also receive fees on certain cases. Ross did say that the $166,000 we collected for tickets written by state police officers will go to the state beginning on July 1 instead of the General fund.
Motion by Kiel, seconded by Harding to recommend the ordinance to the full board.
RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Bernie Kiel, Member
SECONDER: Bill Harding, Vice Chair
AYES: Thomas, Harding, Armour, Kiel, Lewis, Rull
ABSENT: Tranter
5. Resolution Regarding Probation General Fund Appropriations
Clerk Duncan spoke on the resolution regarding probation general fund appropriations. There was a longevity increase that was not accounted for when the budget was put together and this resolution would add $1,000 to the Probation General Fund appropriation to cover those costs.
Motion by Rull, seconded by Lewis to recommend the resolution to the full board.
RESULT: MOTION TO RECOMMEND [UNANIMOUS]
MOVER: Gary Rull, Member
SECONDER: Shielda Lewis, Member
AYES: Thomas, Harding, Armour, Kiel, Lewis, Rull
ABSENT: Tranter
6. Update on FY 19-20 General Fund Revenue Projection
Clerk Duncan walked through the projected revenue for the general fund next fiscal year. Changes from what they discussed last month included that the county received about $100,000 more in income tax money last month as compared to previous Mays. Duncan put together how much we had received the last four years and averaged it out and was using that for the projected revenue. He did the same for sales tax. For the federal prisoners reimbursement, based on the monthly averages, revenue was shown as $543,579.33. This was less than the $600,000 to $650,000 that the Sheriff anticipated this fiscal year, but it was based on the money actually coming in. Based on the current revenue projections and only accounting for 2% salary increases across the board, the surplus is only $125,824.77. This does not include the $100,000 in additional costs the Sheriff mentioned were required for the housing of federal prisoners.
7. State Grant Re: Courthouse Renovations
Thomas said that the county had received a $1,000,000 grant from the state for repairs at the Courthouse. This would help significantly with the roof and dome project which new bids were being sought to make sure the cost is correct.
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