City of Greenville City Council met March 10.
Here is the minutes provided by the council:
Call to Order: The regular meeting of the Greenville City Council was called to order on Tuesday, March 10, 2020 at 7:09 p.m. by Mayor Alan Gaffner.
Roll Call: Present: Mayor Alan Gaffner, Councilman Bill Carpenter,
Councilman Mike Heath, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens.
Also Present: City Attorney Patrick Schaufelberger, City Manager Dave Willey and City Clerk Sue Ann Nelson.
The pledge of allegiance to the United States flag was recited.
Citizen Input: Adam Boudouris asked the status of the courthouse lighting. Mayor Gaffner responded that he is waiting on information from the contractor.
With no further comments, citizen input was closed.
CONSENT AGENDA:
Approval of minutes of the February 11, 2020 Regular Council Meeting, March 2, 2020 Special Council Meeting;
Financial Statements for February 2020;
Approval of Accounts Payable totaling $369,806.38;
Minutes from the February 24, 2020 Planning Commission Meeting, and March 4, 2020 Tourism Committee Meeting;
Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, and Code Enforcement Report;
Record Items – None
Boy Scout Lease: Renewal of lease of land on Governor Bond Lake to local Boy Scouts which are a part of the Lewis & Clark Council. Lease starts March 1, and will automatically renew each year. Each party can terminate the lease by providing 120-day termination notice.
Ski Club Lease: Renewal of lease of land on Governor Bond Lake to Bond County Ski Club. Lease starts March 1, and will automatically renew each year. Each party can terminate the lease by providing 120-day termination notice.
Replace Wastewater Plant Screen Building Sampler:
Quote from Hydro-Kinetics Corporation to replace Isco Glacier sampler in wastewater plant screen building for $5,267.
Replace Influent Pump at Wastewater Plant: Bids were obtained to replace or repair influent pump at wastewater plant. Staff recommendation is to purchase Flygt pump from Vandevanter Engineering for $28,915 to maintain constancy with pump brands at wastewater plant.p
Resolution 2020-4 Establish Class II Truck Route: Resolution to designate Class II truck route on Idler Lane from Route 127 to Samual Adams Drive, and Samual Adams Drive from Idler Lane to Route 40.
Tourism Request for Fourth Fest Funding: Unanimous recommendation from Tourism Committee for $10,000 to Bond County Independence Day Festival Association for Fourth Fest Celebration to be have July 4th, 2020 and will feature EXILE, fireworks and a carnival.
Tourism Request for Heritage Days Funding: Unanimous recommendation from Tourism Committee for $5,000 for Heritage Days to be held at the American Farm Heritage Museum July 24-26, 2020.
Tourism Request for Greenville Graffiti Funding: Unanimous recommendation from Tourism Committee for $7,000 for 2020 Greenville Graffiti Car Show which will feature Silver Bullet Band and former St. Louis Cardinals player, Andy Van Slyke.
Approval of Consent Agenda: At the request of Councilwoman Stephens to remove an item from the consent agenda, motion by Gaffner, seconded by Heath, to approve the consent agenda removing the item for payment to Laverne Willeford from Unserved Sewer Project.
Ayes: Gaffner, Heath, Carpenter, Littlefield, Stephens
Nays: None
Motion carried.
Unserved Sewer Project Payment – Laverne Willeford: Councilwoman Stephens requested additional information regarding the proposed payment to Laverne Willeford for his claim that work associated with the unserved sewer project contractor caused damage to his home. Contractor has submitted the claim to his insurance company, but due to the time Mr. Willeford has been waiting, it was proposed the city proceed with the payment and try to collect reimbursement from the contractor’s insurance carrier. Motion by Gaffner, seconded by Littlefield, to make payment for $5,067.50 to Laverne Willeford to settle the dispute and get a release and notify Haier Pluming that insurance should directly pay the City of Greenville.
Ayes: Gaffner, Littlefield, Carpenter, Heath, Stephens
Nays: None
Motion carried.
Ordinance 3216 – Rezone Property at 709 and 711 Franklin to Planned Development: Request received from FAM Properties to rezone 709 and 711 Franklin from Neighborhood Urban to Planned Development for the construction of a twelve-unit apartment building. Planning Commission unanimously recommended approval to rezone property. Motion by Heath, seconded by Littlefield, to rezone 709 and 711 Franklin from Neighborhood Urban to Planned Development.
Ayes: Heath, Littlefield, Carpenter, Stephens, Gaffner
Nays: None
Motion carried.
Franklin Street Apartment Project Planned Development Agreement: Following approval to rezone 709 and 711 Franklin, recommendation from the Planning Commission to approve Planned Development Agreement that the proposed Master Site Plan be adhered to during construction of the project with no change in regards to the total number of structures and general placement of structure on the property, no change to the proposed landscaping, and no change to the proposed sidewalks; that the proposed Master Site Plan be modified and resubmitted to Staff to reflect the addition of a dumpster and dumpster enclosure on the property, addition of parking blocks adjacent to the curb in the parking area, and the Planned Development Agreement be adopted as written with the building to be constructed with a minimum of 60% brick façade. Motion by Carpenter, seconded by Stephens, to approve the Planned Development Agreement Franklin Street Apartments as presented.
Ayes: Carpenter, Stephens, Heath, Littlefield, Gaffner
Nays: None
Motion carried.
Sanitary Sewer Engineering Agreement: During significant rain events in the past six months, several residents have experienced sewer line backups. Engineering agreement with Millennia Professional Services not to exceed $9,000 for a sanitary sewer study. Motion by Heath, seconded by Littlefield, to approve engineering agreement with Millennia Professional Services for sanitary sewer study not to exceed $9,000.
Ayes: Heath, Littlefield, Carpenter, Stephens, Gaffner
Nays: None
Motion carried.
2020 Census: Mayor Gaffner and City Manager Willey touched on the importance of residents to participate in the 2020 Census and direct impact to the City of Greenville A computer will be set up at the Municipal Building that will provide a computer with internet access for residents to respond to the survey on-line. Census surveys will be mailed out on March 12 and responses will be received through July 31st, with door-to-door census surveys beginning in May.
Illinois Governor’s Proposed Budget: Staff briefed the council on two options of the Governor’s proposed budget. One which includes a graduated income tax increase and another reducing expenditures if the graduated income tax referendum does not pass in November election. More will be determined when the Illinois state budget is finalized and the results of the referendum are known.
Fiscal Year 2021 Preliminary Budget: The council was presented with a preliminary draft of the fiscal year 2020 budget. The council was encouraged to review the budget and talk with staff in preparation for more detail budget discussion at the next council meeting.
Tree Right-of-Way Planting: Following award of an Urban and Community Forestry grant for $15,000, with an equal match from the city, request for proposals was issued. One bid was received from Waldbart Nursery for $15,450 for sixty-nine trees plus $5,400 for planting. The City will pay the total expenditure, and upon completion of the project with be reimbursed $15,000 in grant funds. Motion by Stephens, seconded by Littlefield, to approve proposal from Waldbart Nursery for 20,850 to plant sixty-nine trees in city right-of-way areas.
Ayes: Stephens, Littlefield, Carpenter, Heath, Gaffner
Nays: None
Motion carried.
International Fellowship Fund: Motion by Gaffner, seconded by Stephens, to approve confirmation of sponsorship to become a key sponsor of the Greenville International Outstanding Achievement Award.
Ayes: Gaffner, Stephens, Carpenter, Heath, Littlefield
Nays: None
Motion carried.
Appointments to Boards and Commissions: Mayor Gaffner made a recommendation to appoint Michael Westbrooks to the vacant position on the Library Board. Motion by Littlefield, seconded by Carpenter, to affirm recommendation and appoint Michael Westbrooks to the Library Board.
Ayes: Littlefield, Carpenter, Heath, Stephens, Gaffner
Nays: None
Motion carried.
Old Business: Mayor Gaffner requested an update on the Route 127/I-70 intersections. City Manager reported that the warrants were not sufficient for IDOT to install traffic signals. Mayor Gaffner suggested legislatures be contacted and a petition be made available for the public.
Staff reported that they are awaiting pricing from Ameren for street lights along College Avenue near Idler.
New Business: Mayor Gaffner reviewed the three city propositions on the March 17th ballot, which include an additional half-cent sales tax and two cannabis- related questions, and encouraged residents to vote.
Adjournment: At 8:14 p.m., moved by Littlefield, seconded by Stephens, to adjourn the regular meeting.
Ayes: Littlefield, Stephens, Carpenter, Heath, Gaffner
Nays: None
Motion carried.
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Mar10_2020.pdf
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