City of Greenville City Council met June 9.
Here is the minutes provided by the council:
Following the Executive Orders issued by Illinois Governor Pritzker limiting large gatherings and suspending the physical quorum requirement for public bodies, the City of Greenville held the June regular council meeting by remote participation via conference call line and livestreamed on the city’s Facebook page.
Call to Order:
The regular meeting of the Greenville City Council was called to order at 7:02 p.m. by Mayor Alan Gaffner.
Roll Call:
Present: Mayor Alan Gaffner – Municipal Building Councilman Bill Carpenter, Councilman Mike Heath, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens – Remote Participation
Also Present: City Clerk Sue Ann Nelson – Municipal Building City Attorney Patrick Schaufelberger and City Manager Dave Willey – Remote Participation The pledge of allegiance to the United States flag was recited.
Citizen Input:
With no comments, citizen input was closed.
CONSENT AGENDA:
Approval of minutes of the May 12, 2020 Regular Council Meeting, May 27, 2020 Special Council Meeting;
Financial Statements for May 2020;
Approval of Accounts Payable totaling $424,259.68;
Approval of Administrative Reports of the Police Department,
Public Works, Sewer and Water Departments, Building Permits, Code Enforcement Report, and Police Commissioners Annual Report;
Record Items – None.
Audit Actuarial Services:
City Manager exercised emergency spending authority to approve professional service agreement with Foster & Foster for $3,180 for GASB actuarial services for the fiscal year-end audit.
Ordinance 3225 – Grant Rear and Side Setbacks at 606 N Hena:
Approve Board of Adjustment recommendation to grant variance to allow side setback less than five feet and rear setback less than twenty feet for construction of a detached garage at 606 N Hena Street.
Ordinance 3226 -Add Medical Clinic as Conditional Use in Neighborhood Urban Zone:
Approve Planning Commission recommendation to add Medical Clinic as a conditional use in the neighborhood urban zone.
Ordinance 3227 – Grant Conditional Use Permit to Greenville University to Operate Medical Clinic at 404 E Durley:
Approve Planning Commission recommendation and grant conditional use permit to Greenville University to operate a medical clinic at 404 E Durley Street, with the following conditions:
1. Any proposed changes to the structure or feature of the site be approved by the City.
2. Existing off-street parking controlled by the University be used to serve this structure.
3. Normal business hours for this use be approved by the City.
Wasterwater Plant Portable Generator:
Approve proposal from Luby for 42 kw portable Wacker generator to replace the generator stolen from the Southeast lift station for $28,945.53. Insurance will pay $19,500, leaving net cost of $9,445.53.
Water Plant Portable Analyzer
Approve purchase of portable chloramination analyzer from Hach for $3,389.
Approval of Consent Agenda:
Motion by Stephens, seconded by Carpenter, to approve the consent agenda as presented.
Ayes: Stephens, Carpenter, Heath, Littlefield, Gaffner
Nays: None
Motion carried.
Public Hearing for Downstate Small Business Stabilization Grant:
Public Hearing was opened at 7:06 p.m. by Mayor Gaffner and City Manager Willey.
The City of Greenville held a public hearing on June 9, 2020 at the Greenville Municipal Building on the proposed Downstate Small Business Stabilization application funded by Community Development Block Grant (CDBG) funds. Due to COVID-19, it was conducted as a virtual hearing.
The public was informed that anyone desiring to express their views during the public hearing may do so either on the conference line by stating their name before making comment or by sending a comment on the City’s Facebook page where the meeting is being livestreamed.
On or about June 10, 2020, the City of Greenville intends to apply to the Illinois Department of Commerce and Economic Opportunity for a grant from the State CDBG program. This program is funded by Title 1 of the federal Housing and Community Development Act of 1974, as amended. The Downstate Small Business Stabilization Grant assists businesses through grants to successful applicants for 60 days of verifiable working capital up to a maximum of $25,000. The grant program requires application be made through the local government, then distributed to the requesting business that has been adversely affected by COVID-19. This public hearing specifically addressed the working capital needs for one business seeking grant funds.
A. Fusion Dance Center
1. The amount of the request is $14,478 for working capital.
2. This grant funding would assist in paying employees, occupancy, utilities and other on-going monthly expense. Approximately 31%, or $4,500 would be for payroll and 69% or $9,978 for occupancy, utilities, insurance, etc.
3. The City of Greenville is dedicated to assist businesses that have been adversely affected by COVID-19 to remain open for the long-term in the community. City staff continues to work closely with businesses to identify potential programs and financial assistance offered by state and federal sources. The Mayor and City Council have approved utility relief assistance and a COVID loan/grant program. The City will continue to monitor local businesses for additional assistance needed as a result of COVID-19.
4. The scope of the project is the future viability of the Fusion Dance Center. The coronavirus and stay at home order issued has had a significant negative impact on the Fusion Dance Center, and the ability to generate revenue during this period. Request for funds is for working capital to pay employee and business expenses to keep the dance studio operating. The sustainability of the business is important to continue to provide a valuable service to the community. The business has been granted Paycheck Protection Program funds of $11,250. The requested DCEO grant funds are needed in addition to these funds and will not be used to cover the same expenses or during the same timeframe.
Mayor Gaffner announced that all persons participating in the hearing would now be given an opportunity to express their views for the proposed plan by the City of Greenville to submit an application for CDBG funds on behalf of Fusion Dance Center. No comments were made.
Mayor Gaffner commented that the City Council fully supports application of CDBG grant for this business.
With no further comments, the public hearing was closed at 7:11 p.m.
Resolution 2020-12 Resolution of Support for Community Development in Support of Fusion Dance Center:
Following review of business application information and a public hearing, motion by Littlefield, seconded by Carpenter, to approve Resolution of Support to make application with DCEO for Downstate Small Business Stabilization Grant in support of Fusion Dance Center for $14,478.
Ayes: Littlefield, Carpenter, Heath, Stephens, Gaffner
Nays: None
Motion carried
Resolution 2020-13 Resolution Committing Funds for Water Treatment Plant:
City of Greenville is seeking DCEO Rebuild Illinois grant funds of $5,000,000 to assist in financing for new water plant. Resolution shows support and commitment for financing contingent upon securing DCEO grant funds and Rural Development loan financing.
Ayes: Stephens, Heath, Carpenter, Littlefield, Gaffner
Nays: None
Motion carried
Police Vehicle:
Motion by Stephens, seconded by Gaffner, to approve proposal from Morrow Brothers Ford for 2020 Ford Interceptor for $40,840 to replace 2008 Ford Expedition.
Ayes: Stephens, Gaffner, Carpenter, Heath, Littlefield
Nays: None
Motion carried
COVID-19 Relief:
Staff reported that to date $30,000 has been credited to residential and business utility accounts, many businesses have begun outdoor dining, and the COVID loan/grant program application has been distributed to many business who may not have qualified for other assistance programs. Staff continues to monitor and assist businesses with relief programs.
Proposal for Asphalt Patch Work:
Rooters is working on the S Elm Street resurfacing project. Proposal from Rooters for 317 square yards of asphalt patches on Killarney and Chestnut and 120 square yards for asphalt repairs at Main and First Street for $21,965. Motion by Stephens, seconded by Heath to approve proposal from Rooters for asphalt patch work.
Ayes: Stephens, Heath, Carpenter, Littlefield, Gaffner
Nays: None
Motion carried
Resolution 2020-14 Suspend City Code 118.44 During Illinois Executive Order:
Following an Illinois Executive Order, restaurants must suspend indoor dining, but are permitted to have outdoor on-premise dining in areas such as parking lots, sidewalks or alleys. City Code 118.44 prohibits consumption of alcoholic liquor on any public street, alley, sidewalk or public way. Resolution will suspend prohibition of alcoholic beverage consumption only within 100 feet of restaurant or bars with a valid city and state license, and only for alcoholic beverages purchased at the designated retail establishment and consumed within a designated area for outdoor on- premise service. Resolution will cease immediately upon recommencing of indoor restaurant and bar services. Motion by Carpenter, seconded by Littlefield.
Ayes: Carpenter, Littlefield, Heath, Stephens, Gaffner
Nays: None
Motion carried
Appointments to Boards and Commissions:
None.
Old Business:
City Manager Willey reported that construction should begin in the near future on the new Dollar General store.
New Business:
Mayor Gaffner indicated he had received several inquiries about policing policies and procedures in light of the unrest across the nation, and asked City Manager Willey to talk about the issue. City Manager touched on the issue and offered to prepare a more comprehensive presentation that could be shared electronically with the council and public or presented at a special council meeting at a future date.
Adjourn to Executive Session:
At 7:45 p.m., motion by Stephens, seconded by Heath, to adjourn to Executive Session for discussion of Purchase of Real Estate, Section 2(c)(5); Sale of Real Estate, Section 2(c)(6); Personnel, Section 2 (c)(1- 2); and Pending Litigation, Section 2(c)(11) of the Open Meetings Act. Meeting was adjourned from closed session at 8:16 p.m.
Ayes: Stephens, Heath, Carpenter, Littlefield, Gaffner
Nays: None
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Jun_9_2020.pdf
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