Macoupin County Board Finance Committee met Oct. 3.
Here are the minutes provided by the committee:
I. CALL TO ORDER
PRESENT: Armour, Adden (Remote), Dragovich, Heuer, Kiel, Stayton, Duncan, McGartland
ABSENT: Payne
II. AGENDA ITEMS
1. FY 21-22 Audit Presentation
Kara Evans from Scheffel Boyle discussed the FY 21-22 audit. Evans said that the County got a clean, unmodified opinion and appeared to be in good shape. In terms of county revenue, the revenue looks artificially high due to the second tranche of American Rescue Plan money from the federal government and 5 property tax distributions happening compared to the 3 the fiscal year before. Evans also discussed that one of the issue they faced this year was that the bank reconciliation was not being completed in a timely manner and when they came to do fieldwork, the reconciliation was months behind which caused issues. McGartland said that since taking office they had been able to get that caught up. Evans also discussed that single audits may be required in future years if more than $750,000 had been spent of federal funding.
2. Draft Financial Policies Duncan passed out a draft of financial policies that put into writing many of the rules and policies the county have in place just not written down. The five basic categories are Employees & Payroll, Budgeting, Accounts Payable, Accounts Receivable, and Grants. He wanted to pass this out to members to read and consider for a month and then pass out to the other officials and department heads for their review as well. The committee requested letting them know that no comment is consider to be agreement.
The committee also requested changing the Board rules to require bills be submitted the Tuesday before the Board meeting. This would allow for the bills report to be sent out by the Friday before the Board meeting to allow for members to have more time to review the bills. Duncan said he would handle the written notification required to change the rules.
3. American Rescue Plan Funding Update - October 2023
Duncan passed out the updated ledger of ARPA funding spent so far. The committee requested adding township totals as we near the deadline for the townships to spend their money.
http://macoupincountyil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=3871&Inline=True
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