City of Greenville City Council met Oct. 10.
Here are the minutes provided by the council:
The Regular Council meeting was called to order on October 10, 2023 at 7:00 PM by Mayor George Barber.
1. ROLL CALL
Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox
Council Absent:
Staff Present: City Manager JoAnn Hollenkamp, Deputy Clerk Faye Hessenauer, Chief of Police Stefan Neece, Code Enforcement Officer Jeff Ketten,
Water Superintendent Jim Sutton
Public Present: Chance Vohlken, Jo Keillor, Robert Rodgers, Cynthia Wiegand, Rebecca Sponsler, Richard Franks, Breck Nelson, Dale Martin, Jeff Leidel, Tim O'Donnell, Matt Obermark, Barbara Vaughn, Allison Lanter
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
3.1. Robert Rodgers of Sunset Point is requesting the City relocate the shooting range. He has concerns for the mental health of the children and adults in the neighborhood. He suffered mental anguish and has considered suicide due to the noise of the louder and faster guns.
Barbara Vaughn also has a concern of the sound of guns in support of Mr. Rodgers complaint. She has the same concerns regarding children in the area. She would appreciate the Council consideration of moving the firing range.
Alison Lanter, a counselor at the Jubilee House, spoke of the effect sounds can have on people with mental disorders. She suggested windows of designated times for practice shooting, similar to how the tornado drills are handled.
Matt Obermark, owner of Farmland Auto Glass, has concerns of vacating Second St for the downtown plaza. He is afraid more people will use the alley behind his shop as a cut through and could also cause backups on Oak Street. His other worry is that the children going in and out of the Dance Studio could possibly be hit, He asked if there could possibly be a stop sign installed at the Third Street and Oak intersection. He also requested Council change their plans on closing Second Street.
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
6. ENGINEERING REPORT
6.1. HMG Report:
Beaumont Avenue Resurfacing
• IDOT has notified HMG and the City that this project has been selected for funding acceleration as previously requested. Federal funds will be reallocated from FY 2025 to FY 2024. The project will now be targeting the April 2024 IDOT construction letting.
• To meet the April 2024 letting, preliminary construction plans need to be submitted to IDOT by December 1, 2023.
• HMG has reviewed the completed plans internally and will be submitting them to IDOT once revisions are completed.
Dewey Street
• Expected construction in FY 2025.
6.2. Milano & Grunloh Report:
• SRTS (Phase 1) Attached is a map of the application area. The City received $250,000. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. See the attached bid. The contractor has started on the project.
• SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. The application was submitted on September 28, 2023. See attached exhibit.
• The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. We have received the grant agreement, executed it and sent back to DCEO. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The bids were approximately 20% over budget. The City requested a loan of 22 million from the IEPA which was approved. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. All the paperwork with the IEPA is complete. The contract documents are complete. The pre-construction conference meeting was held on September 5thwith construction planned to begin at the end of September. Construction began the last week of September. When the award was completed, the ground storage tank was not awarded since funding with the Rodney Davis Grant was not finalized. This has been worked through and the ground storage tank is being added to Grunloh Building’s contract through a change order. Change Order #1 for an increase of $615,092.00 is attached for approval. This was done for funding purposes and not by any actions of Grunloh Building. Change Order #1 for 615,092 has been approved. Pay Estimate #1 for $170,348.44 is attached for approval.
• DCEO Applications were due January 19th. Attached is a project exhibit and budget. The application was submitted January 19th. The project was funded at $1.5 million. Engineering and administration contracts are presented for approval.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Applications were accepted through August 31st. The City reapplied. The public hearing was held on August 9th and the application has been submitted.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The field work has been completed and the report has been received. Preliminary plans are complete. The plan is to have a bid opening on October 5th at 10:00 a.m. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 will be awarded). See the attached bid tabulation. The Notice of Award is attached for approval.
• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.
• Elm Street Overlay– This is to overlay Elm Street South of Route 40. Survey work is complete and plans are completed. The bid opening was held October 5th. The low bidder was Christ Bros. Asphalt at $310,960.32. See the attached bid tabulation. The Notice of Award is attached for approval.
• Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. The project was awarded to Groundworks Contracting, Inc. at $85,595.00. The shop drawings are approved and contract documents are prepared. The contractor plans to begin this week.
• Source Water Protection Plan –This has been submitted and received by the IEPA.
• Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.
• Development on State Route 127 – There is a potential development along the state highway. A plat is being prepared to facilitate development.
• Completed Projects:
• Idler Lane Water Main Replacement
• Buzzard Bay Sidewalk
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
• School Streets
• Chemical Feed Modifications
7. PRESENTATION BY TIM O'DONNELL FOR SPORTS BAR IN THE WATSON'S BUILDING
7.1. Preliminary Design
7.2. Tim O'Donnell, of TJO Holdings, did a presentation of their plans to put a sports bar in the former Watson's building. His other investments include Schafly in Highland and Brickhouse in Bethalto, among many others. His company's goal is to rejuvenate downtown areas.
His plans for the Watson's building is to install golf simulators and a full bar and grill on the main level with a full menu including steaks. The main level will be named Birdies and Barrels. The lower level will be named 1869 Reserve and will be more of a speakeasy with 1920's prohibition motif. There will be a hidden gaming room. The upper level will house 6 luxury apartments featuring 2 bedrooms and 2 bathrooms, with vinyl flooring, quartz countertops and stainless steel appliances.
He would like to obtain the previous Dollar General building to make a parking lot. Plans and renderings are done and once given the green light they will start the project in 90 days. O'Donnell sent a Proforma to the City earlier in the day. It will then be sent to Moran Development and the council will hold a special meeting towards to the end of the month to hear O'Donnell's ask. He anticipates having 15 full time and 29 part time employees. He will also try to use as many local vendors as possible for the menu items.
8. PRESENTATION BY LIBRARY BOARD
8.1. Friends of the Library Presentation by Chance Volken
Chance Vohlken represented the Friends of the Library board and discussed the library needs outgrowing the current building. The board would like to have a new building built and estimate they will need approximately 10,000 square feet. An architect has been hired and the board is asking the for support and partnership from the City.
Hollenkamp said that Carlyle, Illinois obtained a very large library grant while she was there. She asked if the library was looking at grants, and Chance said they are and would like any guidance or direction the City could provide. Hollenkamp added the Children's programs at Carlyle have exploded after the new library was built in Carlyle. Jo Keillor added the state is pushing for more programming for the children.
9. CONSENT AGENDA
9.1. Minutes of:
A) Minutes of September 12th City Council Meeting
9.2. Financial Statements for SEPTEMBER 2023
A) September 2023
9.3. Approval of Unpaid Bills
A) Payables
9.4. Administrative Reports
A) Police Department
B) Public Works Department
C) Sewer Department
D) Water Department
E) Building Permits
F) Building Inspector / Code Enforcement Officer
G) Record - None
9.5. Other Items:
A) Easement for Anthony Supply storm water repair.
B) Greenville University Homecoming Request in the amount of $3,000 for advertising.
Pat Bond was in attendance representing Greenville University. Homecoming is October 19-21. They are asking for $7,700. Those in attendance would be athletics, class reunions, prospective students, returning alumni and some local residents, having a parade on Friday afternoon for everyone in the area. They are launching a capital campaign on Friday night.
Grimes asked if they still fill the local hotels, and Jogi said room revenue has been down the last few years for the event.
Brewer asked why GU should get more funds than other events. She did not feel like they should receive more funding than other events since there are sponsors of lots of the events. Bond emphasized the large number of people coming in to the city, not only for the homecoming but will also be eating at restaurants and shopping a businesses, as well as hotel stays.
Walker read a statement from resident Travis Gorline:
"Dear Tourism Committee Members,
I’m city resident Travis Gorline. In my years as President of the Bond County Board of Review, I was proud to hold the office of the assessor accountable. Tonight, I’d like to take a couple of minutes to talk about the old adage: Give an inch, they take a mile.
GU has an endowment of $million; I believe most Greenvillagers would not find it prudent to give tax dollars to a tax-exempt entity with $million endowment so that they can advertise their own homecoming.
Can GU not solicit its Rolodex of alumni to come up w $750 - $3000? Do they not have the liquidity to cover these funds on their own?
To that end, I ask you to be good stewards of our tax dollars, and deny GU’s audacious request."
Brewer did not feel that tourism funds should be used for the mailers. She did not oppose the postage. She felt the homecoming is not promoting the City of Greenville, only Greenville University. She felt the $3,000 that was budgeted was an appropriate amount, not the requested amount.
Wall stated they do see some visitors at Marcoot during homecoming, however she also felt more comfortable with the $3,000 that was budgeted.
Nelson said the local businesses do benefit during that weekend with additional sales. She added that GU does bring more tourism to the City whether we see it or not.
Jogi would like to see what the rooms sold beforehand, but unfortunately we cannot do that.
Grimes stated that due to her connection to the university, she would abstain from voting.
Patel said they still have rooms available and would like to see what rooms actually sold look like before increasing any funding.
Motion by Kathy Brewer, seconded by Laura Wall, to grant the GU Homecoming $3,000 for advertising.
| RESULT: Quorum Not Met
MOVER: Kathy Brewer SECONDER: Laura Wall AYES: Kathy Brewer, Laura Wall, Om Jogi, and Chintan Patel ABSTAINED: Sharon Grimes and Jane Nelson ABSENT: David Kessinger and Erin Bradshaw |
C) I-70 Baseball Coaches Clinic in the amount of $3,000.
Bill Walker presented the request on behalf of Joe Alstat, organizer of the I70 Coaches Baseball Clinic. They will have their 7th Major League Coach presenting this year. Over 300 coaches attend each year, from all over the country. The budgeted amount to grant is $3,000, which is the requested amount.
Motion by Laura Wall, seconded by Om Jogi, to grant $3,000 Tourism funds to I70 Coaches Baseball Clinic
| RESULT: Carried
MOVER: Laura Wall SECONDER: Om Jogi AYES: Kathy Brewer, Laura Wall, Om Jogi, Sharon Grimes, Chintan Patel, and Jane Nelson ABSENT: David Kessinger and Erin Bradshaw |
D) Consideration of Ordinance for IMLRMA Risk Management Renewal for $139,244.82 for the Min/Max program.
E) Ratification for Class G special event liquor license for Copper Dock LLC for Witches Night Out occurring on October 12th.
F) Consideration of Ordinance for Class C Liquor license for Capri Markets, LLC.
G) Consideration of low bidder for Elm Street overlay in the amount of $310,960.32 to Christ Brothers Asphalt.
H) Consideration of low bidder for Sunset Point Slope Stabilization in the amount of $119,170.00 granted to Slatton Excavating, Inc.
I) Consideration of pay request #1 for the Water Treat Plant in the amount of $170,348.44 to Grunloh Building Inc.
J) Consideration of change to Water Treatment Plant bid with credit of $22,830.00. Flood insurance has been removed and earthquake has been reduced to $10 million.
9.6. Approval of consent items
Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)
Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to approve Consent Items 9.1 - 9.6.
| RESULT: Carried
MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox |
10. MATTERS OF COUNCIL CONSIDERATION
10.1. Consideration of Traffic Study for Future Economic Development
This is for the most marketable lots on Route 127 requested by IDOT.
Motion by Lisa Stephens, seconded by Ivan Estevez, Motion to approve traffic study with M&G for a cost ranging between $15,000 and $25,000.
| RESULT: Carried
MOVER: Lisa Stephens SECONDER: Ivan Estevez AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox |
10.2. Purchase of Real Estate - Parcel ID #05-30-10-108-024 more commonly known as 220 N. 2nd Street, Greenville, IL 62246.
Schaufelberger said this has taken a little longer than normal, as there are sentimental factors involved. The agreement states that the City will not demolish the property, except the garage. Ms. Granito could purchase back for a price between the selling price of $300K and not to exceed $500K. Closing will be within 60 days. Ms. Granito will be allowed to stay in the building rent until renovations start. Property is being sold as is.
Motion by Blake Knox, seconded by Lisa Stephens, Motion to recommend the purchase of 220 N. 2nd Street for $300,000 to be used for the plaza visitor's center.
| RESULT: Carried
MOVER: Blake Knox SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox |
10.3. Consideration of Novation Agreement to relinquish the contract to provide water to the City of Donnellson and for EJ Water to pick up services.
Stale water has been an issue ever since the Coffeen Power Plant closed. There is an 8" water main and there is not enough water going through it to meet chlorine residuals for the EPA. The City has tried everything and has not been successful. As it stands, Donnellson has a rate that is less than what it costs for the City to produce. Donnellson has asked to go to EJ Water.
Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to approve the novation agreement for the City of Donnellson water supply.
| RESULT: Carried
MOVER: Kyle Littlefield SECONDER: Ivan Estevez AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox |
10.4. Discussion of chickens in the city limits and previously passed ordinance.
Hollenkamp has concerns regarding the ordinance that was passed last month. Her first issue was the existing coops and if they are modified will it affect the health and safety of the chickens? Once modified residents will then need to meet current codes. Most coops can be picked up and moved if they are too close to the property lines. She felt verbiage should be added to state there will be 2 years to become compliant or appeal on a case by case basis.
If a neighbor complains, it is reasonable to ask the coop be moved. Hollenkamp will bring an amended ordinance in November to the Council.
10.5. Move onto Executive Session
Motion by Ivan Estevez, seconded by Lisa Stephens, Motion to move into executive session for 5ILCS 2(c)(1) Personnel at 8:47 PM. There will not be any business after executive session and the meeting will be adjourned from executive session.
| RESULT: Carried
MOVER: Ivan Estevez SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox |
11. EXECUTIVE SESSION
11.2. Adjournment
Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to adjourn to executive session at 9:37 PM and the Regular Council meeting adjourned.
| RESULT: Carried
MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox |
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