South Central Reporter

City of Greenville City Council met Dec. 12.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

5. CITY MANAGER COMMENTS

6. ENGINEERING REPORT

6.1. HMG:

Beaumont Avenue Resurfacing

• Pre-final plans review comments received from IDOT. Revisions are currently being made and are anticipated to be completed by the end of December.

• The project is on schedule for the April 2024 construction letting. Dewey Street

• Expected construction in FY 2025.

6.2. Milano & Grunloh:

• SRTS (Phase 1) Attached is a map of the application area. The City received $250,000. IDOT recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. See the attached bid. The contractor is approximately 50%95% complete. Pay Estimate #3 for $153,001.67 and Change Order #1 for an increase of $14,585.10 are presented for approval.

• SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. The application was submitted on September 28, 2023. See attached exhibit.

• The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City requested a loan of 22 million from the IEPA which was approved. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. All the paperwork with the IEPA is complete. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. Pay Estimate #3 for $253,494.87 and Change Order #2 for a decrease of $170,874.70 are presented for approval. The contractor has completed site work and is now working on underground piping and foundations. See the attached construction minutes for more information.

• DCEO Applications were due January 19th. Attached is a project exhibit and budget. The application was submitted January 19th. The project was funded at $1.5 million. The project area is currently being surveyed.

• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected. A new project area is being evaluated. See new exhibit.

• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Applications were accepted through August 31st. The City reapplied.

• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 was awarded). See the attached bid tabulation. The project Notice of Award was sent to Slatton – We are waiting on bonding, etc.

• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed.

• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.

• Elm Street Overlay– This is to overlay Elm Street South of Route 40. Survey work is complete and plans are completed. The bid opening was held October 5th. The low bidder was Christ Bros. Asphalt at $310,960.32. See the attached bid tabulation. The pre-construction meeting is scheduled for November 13th at 8:00 a.m. at City Hall. The project has been completed. See the attached Pay Estimate and Change Order for approval.

• Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. The project was awarded to Groundworks Contracting, Inc. at $85,595.00. The contractor started work, but is delayed due to utility conflicts. They will start back on construction on November 13th. The contractor completed all the work except grouting the existing pipe. Pay Estimate #1 and Change Order #1 are presented for approval.

• Source Water Protection Plan –This has been submitted and received by the IEPA.

• Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.

• Development on State Route 127 – There is a potential development along the state highway. A plat has been prepared to facilitate development.

• Traffic Study – This is to facilitate business growth along Route 121. This will be submitted to IDOT in December. This is being worked on.

• Completed Projects:

• Source Water Protection Plan

• Idler Lane Water Main Replacement

• Buzzard Bay Sidewalk

• Survey on Spring Street

• Easements for Lights on College Avenue

• Survey on Pecan Street

• Patio at 102 N Second Street

• School Streets

• Chemical Feed Modifications

7. CONSENT AGENDA

7.1. Minutes of:

A) Regular City Council Meeting of 11 14 2023.

7.2. Financial Statements for NOVEMBER, 2023

A) Financial Report for Council 59 - 99

7.3. Approval of Unpaid Bills

A) Accounts payable.

Accounts Payable Report for Council

7.4. Administrative Reports

A) Police Department

November 2023 Police Report

B) Public Works Department

November 2023 Public Works Report

C) Sewer Department

November 2023 Wastewater Report

D) Water Department

November 2023 Water Report

E) Building Permits

November 2023 Building Permits

7.5. Other Items:

A) Consideration of contractors payment #1 for Anthony Supply Sewer Relocation in the amount of $37,742.04.

B) Resolution 2023-12 for 2024 City Council Meeting Dates

C) Safe Route to Schools Pay estimate #3

D) Safe Route to Schools change order #1

E) Water treatment plant pay estimate #3

F) Water Treatment Plant Change order #2.

G) Elm Street Overlay pay estimate #1 (final)

H) Elm Street Overlay change order #1 (final)

I) Pay Estimate #3 for M&G for safe route to schools project.

J) Updated Chicken Ordinance allowing two years to become compliant.

7.6. Approval of consent items

Motion to approve Consent Items 7.1 - 7.6.

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of credit card for public works director with $2500 limit.

Motion to obtain credit card for public works director with a limit of $2500.

8.2. Consideration of Project Authorization with Milano & Grunloh to assist with ITEP application.

Motion to approve the project authorization with Milano & Grunloh to assist with ITEP application; cost not to exceed $25,000.

8.3. Consideration of 2023 Tax Levy which reflects no increase in taxes. 2023 Tax Levy

Motion to approve the 2023 tax levy ordinance.

8.4. Consideration of making alley behind annex building a one-way with travel only north.

Motion to make the alley behind the annex building to be one-way with travel only north.

8.5. Consideration of a TIF agreement for a Townhome Project.

Motion to accept a TIF agreement with CMI with a $200k grant payable at foundation and 100% of TIF increment paid to CMI the first 5 years and 50% of TIF increment paid over the following 5 years. TIF ending in 2033.

9. EXECUTIVE SESSION

Council may elect to go into executive session for:

Personnel 5ILCS 2(c)(1)

Purchase of Real Estate 5ILCS 2(c)(5)

Sale of Real Estate 5ILCS 2(c)(6)

Pending Litigation 5ILCS 2(c)(11)

10. RETURN TO OPEN SESSION

10.1. Decision on Executive Session Item(s).

11. ADJOURNMENT