South Central Reporter

City of Greenville City Council met Aug. 12.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

5. CITY MANAGER COMMENTS

6. ENGINEERING REPORT

6.1. Milano & Grunloh Report:

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. The bid letting was held on April 26th. The low bidder was Keller Construction @ $449,636.70. A pre-construction meeting was held and construction has started.

∙ The IEPA has funded the water plant project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. Construction began the last week of September 2023. Start-up of all process equipment almost complete. The IEPA funding section made a site visit on June 6th. The plant should be put in operation in the next 30-60 days. It was discovered that due to the filter specs the project needs a 20" backwash water line in lieu of a 16" line which was in the contract. Change order #22 will follow, but the material for the line has been rush ordered.

∙ Attached is the Elm Street water main project exhibit and budget. The project was funded at $1.5 million. The low bidder was Haier Plumbing & Heating. A pre-construction meeting was held on December 9th at 1:00 at City Hall. The contractor began construction on April 2nd on the south end of the job. The contractor has all of the pipe installed and the project is going well. The contractor is waiting on material delivery for meters and will be out approximately 8 weeks.

∙ ITEP -- Preliminary Engineering for the sidewalk highway corridor project has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted. Announcements were made and Greenville was not successful. See the attached map for reference. This was submitted for the IDOT local roads grant.

∙ OSLAD (Open Space Land Acquisition and Development) The City of Greenville received a $600,000 grant. See the attachments. Plans are complete and the bid opening was held. The Electrical with Ameren is finalized. The plans were reviewed by the IDPH for review, with a couple of comments received that were addressed. The bid opening was held on August 6th with Stutz Excavating being the low bidder with a bid of $648,857.00.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingencies. Construction has started with PE 1 and PE 2 funds requested. The disbursements are in progress.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. All materials were resubmitted to the IEPA for funding in 2025. Then draft intended use plan was released for 2025. Greenville is on the funded list, but past funds available. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison has been completed and is operational.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. The plan is to proceed with an arch type of box. The City held the bid opening on August 6th with Slatton Outdoor Services being the apparent low bidder.

∙ Energy Transition Grant – The grant is $97,890.11 and we have received a grant agreement for structural steel for the plaza. The next NOFO is out and has been submitted.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. See attached exhibit. This was funded!! Paperwork is being processed to work towards a grant agreement.

∙ Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. See attached exhibit. The City is working with the developer and will evaluate whether to proceed with a staged installation.

∙ 2025 DCEO Grant Application –The DCEO applications will be up to $1 million. We have discussed a potential new project area with Jim as shown on the attachment. DCEO requires all entities that plan to submit an application to participate in a WebEx in June to be eligible to submit an application in December. The preliminary map and estimate are attached.

∙ Completed Projects:

∙ Hena Street

∙ Dollar General and Fusion Dance

∙ Water Treatment Plant Sludge Permit

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

6.2. HMG Report:

Dewey Street

∙ Water main construction is anticipated to be completed early next week

∙ Ameren will be back on site soon to lower a portion of gas main that was installed too shallow

∙ Keller is on hold with roadway work until the existing water main is fully abandoned and all services have been transferred to the new main

7. CONSENT AGENDA

7.1 Minutes of previous meeting

Regular Council - Jul 08 2025 - Minutes

7.2 Financial Statements for the Month

July 2025 Financial Report

7.3. Approval of Unpaid Bills

Accounts Payable Report for Council

7.4. Administrative Reports

A) FY '25 Annual Treasurer's Report

Annual Treasurer's Report FY 25

B) Police Department

July 2025 Police Report

C) Public Works Department

July Street Department Report

D) Sewer Department

July 2025 Wastewater Report

E) Water Department

July 2025 Water Report

F) Building Permits

July 2025 Building Permit Report

G) Building Inspector / Code Enforcement Officer

July 2025 Code Enforcement Report

7.5. Other Items:

A) Ratification of term extension for Band Board Chairman Shawn Cox for an additional 5 years. Term will now expire 8/31/2030.

B) Ratification of appointing Megan McPeak to the Band Board as a replacement for Marilyn Richards who is retiring. Megan's term would be 8/31/2025 to 8/31/2030 (5 year term).

C) Ratification of Tourism Recommendation of a Tourism Grant for the Fit for Life request in the amount of $750.00. This event has already taken place however, there was a strong outpouring from the community and beyond. The city logo was used on all promotional materials and the committee thought this was worthy of a tourism grant.

D) Ratification of Tourism Recommendation of a Tourism Grant for the Airstravaganza in the amount of $750. This item came before council at the July 8th council meeting and was approved however, the airport requested an additional $500 for fuel which the committee did not recommend.

E) Ratification for emergency spend for a new water main on Dewey Street in the area of the road improvement in the amount of $109,540.00 payable to RGM Plumbing Systems. The existing main was cast iron and in the way of the storm sewer which could not be moved. Emergency water line contractor

F) Ratification of pay request #5 for the plaza project in the amount of $321,826.50 payable to Johannes Construction, Inc.

G) Ratification of emergency spend for a 20" backwash water line versus a 16" backwash water line which is required to meet the filter specs. Change Order #22 payable to Grunloh Builders not to exceed $200K to follow.

7.6 Approval of consent items

Motion to approve Consent Items 7.1 - 7.5.

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of Tourism Recommendation of a Tourism Grant for the PrideFest event in the amount of $400.00. The initial request was for $600 however, the Tourism Committee did not recommend $600 but rather $400.

Motion to approve the Tourism Committee's recommendation of a Tourism Grant for the PrideFest event in the amount of $400.

8.2. Consideration of ongoing Investor Pledge to Bond County CEO program in the amount of $1000 per year.

Motion to approve the city of Greenville to become an ongoing Bond County CEO program Investor in the amount of $1000 per year.

8.3. Consideration of Plaza Policies and Application for Use.

Motion to approve the Plaza on Second Policies and Procedures as presented.

or

Motion to approve the Plaza on Second Policies and Procedures as amended.

8.4. Consideration of Ordinance #3368 Implementing a Municipal Grocery Retailers' Occupation Tax and a Municipal Grocery Service Occupation Tax.

Motion to approve Ordinance #3368 Implementing a Municipal Grocery Retailers' Occupation Tax and a Municipal Grocery Service Occupation Tax.

8.5. Consideration of Ordinance #3370 amending code section 153.0157 which restricts any permanent structures (fences, walls, etc.) from being built in utility easements.

Motion to approve Ordinance #3370 amending code section 153.0157 restricting fences or any other permanent structure from being built in utility easements.

8.6. Consideration of Ordinance #3371 which eliminates 150.25 (A), (B), (C), and (D) concerning contractors obtaining a license from the City.

Motion to approve Ordinance #3371 which eliminates 150.25 (A), (B), (C), and (D) concerning contractors obtaining a license from the City.

8.7. Consideration to award the Box Culvert on Main Street project to Slatton Outdoor Services (SOS) in the amount of $141,650 for a concrete box culvert.

Motion to award the Box Culvert on Main Street project to Slatton Outdoor Services (SOS) in the amount of $141,650 for a concrete box culvert.

8.8. Consideration to award the contract for the Buzzard Bay project to Sutz Excavating, Inc. in the amount of $648,857 and to proceed with reductions in scope.

Motion to award the contract for the Buzzard Bay project to Sutz Excavating, Inc. in the amount of $648,857 and to proceed with reductions in scope.

8.9. Move into executive session for Sale of Real Estate 5ILCS 2(c)(6) and Pending Litigation 5ILCS 2(c)(11).

Motion to move into executive session for Sale of Real Estate 5ILCS 2(c)(6) and Pending Litigation 5ILCS 2(c)(11).

9. EXECUTIVE SESSION

9.1. Sale of Real Estate

9.2. Pending Litigation

9.3. Adjourn from Executive Session; there will be no action after.

Motion to adjourn.

10. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/85869/?printPdf=true