Village of Albers President and Board of Trustees met April 8
Village of Albers President and Board of Trustees met April 8.
Here is the minutes provided by the board:
MEETING CALLED TO ORDER: President Steve Schomaker, called the meeting to order at 7:00p.m.
ROLL CALL: Trustees Athmer, Behrmann, Kenow, McDermid, Schwierjohn and Timmermann were present at roll call.
MOMENT OF SILENCE: President Schomaker invited everyone in attendance to observe a moment of silence for the recent passing of Gary A. "Tripp" Kharibian III. A moment of silence was observed in remembrance of Tripp in sympathy for his parents, family, friends and our community.
APPROVAL OF REGULAR SESSION MINUTES: The minutes from the Regular Meeting on March 11, 2019, were reviewed.
A MOTION WAS MADE BY McDermid to accept the minutes as presented. Schwierjohn seconded the motion. Vote was 6 – yeas, 0 – nays; motion carried.
APPROVAL OF AGENDA: The Agenda was reviewed.
A MOTION WAS MADE BY Schwierjohn to approve the Agenda as presented. Athmer seconded the motion. Vote was 6 - yeas, 0 - nays; motion carried.
GUESTS IN ATTENDANCE: Dave Wellen, resident, was in attendance to observe.
OTHER VILLAGE OFFICIALS: Brenda Morris, Clerk; Cindy Hubert, Treasurer; Attorney Terry Bruckhert; Brian Vielweber, Police Chief; Chris Horstmann, Water & Sewer Superintendent and Jeannie Brendel, Zoning Administrator, were in attendance. Dan Holtmann, Streets & Lighting Superintendent, was absent.
COMMITTEE REPORTS POLICE AND DISASTER RESPONSE - Dennis Behrmann, Chairman: Behrmann reminded everyone that current alternative vehicle permits expire April 30. Reminder letters were mailed to permit holders and it the responsibility of all alternative vehicle owners to obtain a permit.
Behrmann asked the Board to consider the purchase of a new squad car tablet. Chief Vielweber noted the current tablet is more than ten years old. The new squad car tablet will improve access to Stephen Schomaker - Village President Trustees - Scott Athmer, Dennis Behrmann, Kevin Kenow, Mike McDermid, Kent Schwierjohn and Jeff Timmermann Brenda Morris - Village Clerk Brian Vielweber - Police Chief Cindy Hubert - Village Treasurer Dan Holtmann – Streets & Lighting Superintendent Jeannie Brendel - Zoning Administrator Chris Horstmann - Water & Sewer Superintendent
information and facilitate filing updates. The Board discussed the purchase.
A MOTION WAS MADE BY Behrmann to approve the purchase of a new squad car tablet for $3,100.00. Kenow seconded the motion. Vote was 6 – yeas, 0 – nays; motion carried.
Police Chief's Report - Brian Vielweber, Chief of Police: Chief Vielweber presented the Police Chief's Report. Behrmann thanked Chief Vielweber for efficiently operating the Albers Police Department.
President Schomaker thanked the Albers Police Department and Clin-Clair Fire Department for professionally handling the recent emergency. He commended them for their willingness to give aid and comfort during such a difficult situation.
FINANCE - Mike McDermid, Chairman: McDermid presented reports to each committee and reminded everyone that the current fiscal year ends April 30.
McDermid asked the Board to consider granting him authority to negotiate electrical rates with providers for Village accounts. The current agreement with Homefield Energy is expiring and negotiations are upcoming.
A MOTION WAS MADE BY Kenow granting authority to Trustee McDermid to negotiate electrical rates with providers for Village accounts. Timmermann seconded the motion. Vote was 6 - yeas; 0 - nays; motion carried.
McDermid presented Ordinance #574-04082019, the Appropriations Ordinance for fiscal year 2020.
A MOTION WAS MADE BY McDermid to approve Ordinance #574-04082019, Appropriations Ordinance for fiscal year 2020. Kenow seconded the motion. Vote was 6 - yeas; 0 - nays; motion carried.
McDermid updated the Board that an energy audit has recently been completed on all Village buildings to pursue opportunities to receive the Energy Efficiency Incentive Grant from AmerenIP, replacing fluorescent lighting with LED lighting. A formal review will be presented as soon as it is available.
McDermid presented the travel reimbursement ordinance, as designated by the State of Illinois, for first reading and directed Clerk Morris to post for review.
McDermid presented the invoices for review.
A MOTION WAS MADE BY McDermid to pay the bills submitted in the amount of $31,607.66. Kenow seconded the motion. Vote was 6 - yeas; 0 - nays; motion carried.
Treasurer's Report - Cindy Hubert, Treasurer: Treasurer Hubert presented the Treasurer's Report. A MOTION WAS MADE BY McDermid to accept the Treasurer's Report. Athmer seconded the motion. Vote was 6 – yeas, 0 – nays; motion carried.
Treasurer Hubert noted redeeming two certificates of deposit to the General Fund on April 02, 2019.
IMPROVEMENTS & PARK - Scott Athmer, Chairman: Athmer noted that improvements to the maintenance shed will begin as weather permits.
STREETS & LIGHTING - Jeff Timmermann, Chairman: Timmermann updated the Board that the Motor Fuel Tax (MFT) has been submitted for $25,026.98. MFT for the previous year has been accepted and closed by the Illinois Department of Transportation (IDOT).
A MOTION WAS MADE BY Timmermann to close the MFT submission. Behrmann seconded the motion. Vote was 6 – yeas, 0 – nays; motion carried.
Timmermann reported the project expanding truck exit space from Haas Seed on West Hendricks has been completed by the property owner.
Kassen Excavating will update the Village as improvements to the Franklin Street project progresses.
Streets and Village Superintendent's Report - Dan Holtmann, Superintendent: Superintendent Holtmann was absent.
WATER & SEWER - Kevin Kenow, Chairman: Kenow updated the Board that bids replacing the utility pole replacement at the west lift station are being accepted.
Kenow noted the pole maintenance at the south lift station is complete.
Kenow noted that he has no updates on solar panels being installed at the water plant and will consult the Board if/when details are available.
Water & Sewer Superintendent's Report - Chris Horstmann, Superintendent: Superintendent Horstmann presented the water loss report. -4.58% water loss for March, with a -5.5% water loss for the previous twelve months was reported.
Superintendent Horstmann announced Brian Albers has recently been employed by Certop Inc. and will be a water operator in the Village of Albers.
Superintendent Horstmann noted the recent installation of fiber lines through the Village of Albers has been completed by Clearwave with no incidents.
President Schomaker read a card from Kenow thanking officials of the Village of Albers for get-well wishes during recent medical issues.
ZONING - Kent Schwierjohn, Chairman: Schwierjohn had nothing to report.
Zoning Administrator's Report - Jeannie Brendel, Administrator: Administrator Brendel reported three accessory permits were accepted for $75 for the month of March.
COMMUNICATIONS: No Communications were reported.
OLD BUSINESS: No Old Business was reported.
NEW BUSINESS: President Schomaker congratulated Trustees Athmer, Behrmann and McDermid for their recent reelection to the Board of Trustees.
President Schomaker congratulated the Albers Elementary School students recognized as ‘Student of the Month’ for their respective classes. March Students’ of the Month were Aften Thuenemann, Tucker Swinney, Kelsie Rolves, Savannah Landis, Adelyn Wuebbels, Bryce Wellen, Lexy Santel, Kaleb Jansen, Ana Avalos and Rylee Jansen.
President Schomaker reminded everyone of the upcoming Village-wide yard sales on Saturday, May 11.
President Schomaker invited everyone to attend the Albers Hootenanny on Saturday, June 01, 2019.
ADJOURNMENT: A MOTION WAS MADE BY Schwierjohn to adjourn the meeting. Timmermann seconded the motion. Vote was 6 – yeas; 0 – nays; motion carried.