Village of New Baden Village Board met March 26.
Here is the minutes provided by the board:
The Regular Meeting of the New Baden Village Board met at O.W. Billhartz Civic Center, 100 East Birch Street. The meeting location changed due to events of COVID-19 to accommodate social distancing.
In the absence of Mayor Picard, it was motioned to have Trustee Oster chair the meeting. The meeting was called to order at 7:00 pm.
Present and answering to roll call: Trustees Bob Oster, Taylor Zurliene, Randy Joe Linthicum, and Chris Locke. Absent: Mayor Christy Picard, Trustees Nicole Pederson and Tom Kuhn. Staff Members Present: Village Clerk Teri Crane; Village Administrator Erika Kennett; Attorney Doug Gruenke of Bruckert, Gruenke & Long, P.C.; and Police Sergeant Jeff Mavrogeorge. Staff Members Absent: Treasurer Casey Pierce, Chief of Police Chuck Mackin; Public Works Laborer Tim Deien; EMS Director Allen Gilbert; and Chief Building & Zoning Official Jerry Green.
Guests
New Baden residents Gregg Sweet and Johnathan Bair were in attendance. Mr. Sweet stated he was observing. Mr. Bair had questions regarding the agenda item about Steeple View Estates.
Treasurer’s Report
Board members reviewed the February 2020 Treasurer’s Report.
Consent Agenda
A motion was made by Trustee Zurliene and seconded by Trustee Linthicum to approve the Consent Agenda, which includes the of payment of current invoices. Minutes from the March 2, 2020, Regular Meeting will be presented at the next meeting.
Ayes: Oster, Zurliene, Linthicum, Locke.
Nays: None.
Absent: Pederson, Kuhn.
A majority of the Board voting aye, the motion carried.
Resolution 2020-03- 16-A: Maintenance of Streets & Highways by Municipality under the Illinois Highway Code
A motion was made by Trustee Zurliene and seconded by Trustee Locke to approve Resolution 2020-03-16-A: Maintenance of Streets and Highways by Municipality under the Illinois Highway Code (Motor Fuel Tax for FY 2020-2021) in the amount of $125,000.00. This includes resealing, patching and street repair, culverts and storm sewers, sidewalk and curbing improvements, and snow and ice control; as well as maintenance engineering provided by HMG Engineers.
Ayes: Oster, Zurliene, Linthicum, Locke.
Nays: None.
Absent: Pederson, Kuhn.
A majority of the Board voting aye, the motion carried.
Draft Fiscal Year 2020-2021 Budget Discussion
Board members reviewed the Draft Fiscal Year 2020-2021 Budget. Administrator Kennett provided a “Key Points” memo with the Draft Budget after the review of each fund by the Finance Committee. Discussion on any aspect of the Budget that the Board or public would like can occur up until the final approval, which will be at the April 20 meeting.
Fiscal Year 2020- 2021 Tentative Budget Available
Announcement of Fiscal Year 2020-2021 Tentative Budget availability for Public Inspection at Village Hall on March 30, 2020, at 8:30am.
Fiscal Year 2020- 2021 Budget Public Hearing
The Public Hearing regarding the Fiscal Year 2020-2021 Budget will be on Monday, April 6, 2020, at 6:30pm, before the Regularly Scheduled Board of Trustees Meeting at 7:00pm. The next step will be to approve the budget on April 20, 2020.
Trustee Arrival
Trustee Pederson arrived at 7:10pm.
Task Order Agreement for Professional Services with HMG Engineers Inc.
A motion was made by Trustee Locke and seconded by Trustee Zurliene to approve Task Order Agreement for Professional Services with HMG Engineers Inc. This Agreement sets forth the general terms and conditions which shall apply to all Task Orders duly executed under this Agreement. This Agreement will be effective for five (5) years.
Ayes: Oster, Zurliene, Linthicum, Pederson, Locke.
Nays: None.
Absent: Kuhn.
A majority of the Board voting aye, the motion carried.
Task Order Agreement with HMG Engineers Inc.: Task Order #1: Sanitary Sewer Action Plan
A motion was made by Trustee Zurliene and seconded by Trustee Locke to approve Task Order #1 with HMG Engineers Inc. for a Sanitary Sewer Action Plan. The Village wishes to televise approximately 20,000 linear feet of sanitary sewers during Fiscal Year 2020-2021 for the purpose of developing an action plan for lining or replacement. HMG Engineers will assist in procuring quotes for cleaning and televising services; review videos of televised sewers; and prepare an Action Plan with recommendations. Compensation to HMG Engineers will not exceed $7,500.
Ayes: Oster, Zurliene, Linthicum, Pederson, Locke.
Nays: None.
Absent: Kuhn.
A majority of the Board voting aye, the motion carried.
Task Order Agreement with HMG Engineers Inc.: Task Order #2: Steeple View Estates Storm Inlet Repairs
Resident Johnathan Bair addressed the Board with questions regarding this process; he will be purchasing a home in this subdivision in the coming months. His concern was the time frame; he was informed that this will be a Fiscal Year 2020-2021 project.
A motion was made by Trustee Zurliene and seconded by Trustee Locke to approve Task Order #2 with HMG Engineers Inc. for Steeple View Estates Storm Inlet Repairs. The Village wishes to replace or reseal storm inlets in Steeple View Estates Subdivision. HMG Engineers will perform field surveys, and prepare plans, specifications and bidding documents; plans will include replacement of uneven sidewalks adjacent to said inlets. Compensation to HMG Engineers will not exceed $13,900.
Ayes: Oster, Zurliene, Linthicum, Pederson, Locke.
Nays: None.
Absent: Kuhn.
A majority of the Board voting aye, the motion carried.
Executive Session and Action on Executive Session Canceled
The Executive Session was canceled and therefore no action was taken on the Executive Session.
Governor’s Executive Order 2020-07
Attorney Gruenke reviewed the Governor’s Executive Order issued earlier in the day, hitting on key points like the Open Meetings Act and limits to the amount of people in both the public and private gatherings.
Committee Meetings
Trustee Oster stated he will be holding off on a Public Works Committee meeting. Trustee Linthicum inquired on the holding of a Personnel Committee Meeting to discuss the Police Collective Bargaining Agreement that will expire April 30.
There being no further business to be brought before the Village Board, a motion was made by Trustee Locke and seconded by Trustee Linthicum to adjourn the meeting.
Ayes: Oster, Zurliene, Linthicum, Pederson, Locke.
Nays: None.
Absent: Kuhn.
A majority of the Board voting aye, the motion carried, and the meeting adjourned at 7:19 pm.
http://www.newbadenil.com/pdfs/Village%20Board/Board%20Minutes/19-20/2020-03-16%20MINUTES%20REG.pdf
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