Village of Lincolnshire Village Board met June 8.
Here is the minutes provided by the board:
Present:
Mayor Brandt
Trustee Hancock
Trustee Leider
Trustee Raizin
Village Attorney Simon
Chief of Police Leonas
Public Works Director Woodbury
Trustee Grujanac
Trustee Harms Muth
Trustee Pantelis
Village Clerk Mastandrea
Village Manager Burke
Village Treasurer/Finance Director Peterson Assistant Village Manager/Community & Economic Development Director Gilbertson Administrative Intern Cascone
Planning & Development Manager Zozulya *This was a remote video-conference meeting*
1.0 ROLL CALL
Mayor Brandt called the meeting to order at 7:00 p.m., and Village Manager Burke called the Roll.
2.0 PLEDGE OF ALLEGIANCE
3.0 REPORTS OF OFFICERS
3.1 Mayor’s Report
3.11 Proclamation Recognizing the Community Service of Hap Pyster
Mayor Brandt noted the Proclamation recognizing the community service of Hap Pyster who was the Park Board Chairman during the time of the design and construction of North Park.
3.12 Message from the Board
Mayor Brandt noted the message the Board created for the residents regarding the recent incident with George Floyd and our police procedures went out on Friday. Village Manager Burke and Chief of Police Leonas will be meeting with some of the residents on Wednesday to discuss Lincolnshire policing in more detail. Mayor Brandt noted she expects staff will share more detail in the Committee of the Whole meeting.
3.2 Village Clerk’s Report -None
3.3 Village Treasurer’s Report - None
3.4 Village Manager’s Report - None
4.0 PAYMENT OF BILLS
4.1 Bills Presented for Payment on June 8, 2020 in the amount of $573,742.54
Village Treasurer/Finance Director Peterson provided a summary of the June 8, 2020 bills prelist presented for payment with the total being $573,742.54. The total amount is based on $234,900 for General Fund; $23,200 for Water & Sewer Fund; 7,600 for Vehicle Maintenance Fund; and $303,000 for General Capital Fund.
Trustee Grujanac moved and Trustee Raizin seconded the motion to approve the bills prelist dated June 8, 2020 as presented. The roll call vote was as follows:
AYES: Grujanac, Raizin, Leider, Hancock, Harms Muth
NAYS: None
ABSENT: Pantelis
ABSTAIN: None
Mayor Brandt declared the motion carried.
5.0 CITIZENS WISHING TO ADDRESS THE BOARD (on agenda items only)
6.0 CONSENT AGENDA
6.1 Approval of May 26, 2020 Regular Village Board Meeting Minutes
6.2 Approval of May 26, 2020 Committee of the Whole Meeting Minutes
6.3 Approval of an Intergovernmental Agreement between the Major Crash Assistance Team (MCAT) and the Village of Lincolnshire for Services Provided During the Investigation of Major Crashes and Incidents (Village of Lincolnshire)
Trustee Raizin noted the agreement between the Major Crash Assistance Team (MCAT) and the Village of Lincolnshire for services provided during the investigation of major crashes and incidents stated it would renew automatically on May 1 of each year and asked if this was on the consent agenda due to definition changes. Village Manager Burke stated this is correct; the agreement is slightly different from what was approved in the past.
Trustee Leider moved and Trustee Grujanac seconded the motion to approve the Consent Agenda. The roll call vote was as follows:
AYES: Leider, Grujanac, Harms Muth, Hancock, Raizin
NAYS: None
ABSENT: Pantelis
ABSTAIN: None
Mayor Brandt declared the motion carried.
7.0 ITEMS OF GENERAL BUSINESS
7.1 Planning, Zoning & Land Use
7.2 Finance and Administration
7.21 Approval of an Ordinance Approving a Fourth Extension of a Declaration of Emergency (Village of Lincolnshire – Waiver of First Reading)
Village Manager Burke provided a brief summary of the proposed ordinance approving a fourth extension of a Declaration of Emergency.
Trustee Grujanac moved and Trustee Harms Muth seconded the motion to waive the first reading of an Ordinance approving a fourth extension of a Declaration of Emergency. The roll call vote was as follows:
AYES: Grujanac, Harms Muth, Hancock, Leider, Raizin
NAYS: None
ABSENT: Pantelis
ABSTAIN: None
Mayor Brandt declared the motion carried.
Trustee Grujanac moved and Trustee Raizin seconded the motion to approve an Ordinance approving a fourth extension of a Declaration of Emergency. The roll call vote was as follows:
AYES: Grujanac, Raizin, Leider, Hancock, Harms Muth
NAYS: None
ABSENT: Pantelis
ABSTAIN: None
Mayor Brandt declared the motion carried.
7.22 Receipt and Presentation of the 2019 Village of Lincolnshire Comprehensive Annual Financial Report (CAFR) (Village of Lincolnshire)
Village Treasurer/Finance Director Peterson introduced Joe Lightcap, CPA and Partner with Baker Tilly. Mr. Lightcap & Village Treasurer/Finance Director Peterson provided a presentation of the 2019 Village of Lincolnshire Comprehensive Annual Financial Report. It is Baker Tilley’s opinion, “the financial statements present fairly, in all material respects, the financial position of the Village of Lincolnshire as of 12/31/2019.”
Trustee Hancock asked why the Formal Transmittal is signed as the firm and not as the partner from the firm. Mr. Lightcap stated this is the way the accounting standards guide the preparation of the documents. Trustee Hancock asked if there are acknowledgements throughout the document indicating who the lead partner is conducting the audit. Mr. Lightcap stated the partner conducting the audit will be seen in the non- financial highlights of the audit at the end of the document.
Trustee Hancock asked Mr. Lightcap if any municipalities ask the auditor to provide an opinion on internal controls. Mr. Lightcap stated none of his clients ask for this and noted this would require a higher level of auditing procedures and be fairly costly. Trustee Hancock asked if one was to do this, what type of controls if any would you engage in to complete an in- depth review of procedures. Mr. Lightcap stated in the typical audit, the audit team reviews higher profile financial activities such as accounts payable, payroll, and transfers to test procedures and cycles. Mr. Lightcap noted the review during a typical audit would not be as in-depth as what you may receive with a full internal control audit.
7.3 Public Works
7.4 Police
7.5 Parks and Recreation
7.6 Judiciary and Personnel
8.0 REPORTS OF SPECIAL COMMITTEES
9.0 UNFINISHED BUSINESS
10.0 NEW BUSINESS
11.0 EXECUTIVE SESSION
12.0 ADJOURNMENT
Trustee Grujanac moved and Trustee Hancock seconded the motion to adjourn. The voice vote was unanimous and Mayor Brand declared the meeting adjourned at 7:36 p.m.
https://www.lincolnshireil.gov/government/about/agendas-minutes-packets-video?format=raw&task=download&fid=2439
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