City of Greenville City Council met April 14.
Here is the minutes provided by the council:
Following the Executive Orders issued by Illinois Governor Pritzker limiting large gatherings and suspending the physical quorum requirement for public bodies, the City of Greenville held the April regular council meeting by remote participation via conference call line and livestreamed on the city’s Facebook page.
Call to Order:
The regular meeting of the Greenville City Council was called to order at 7:00 p.m. by Mayor Alan Gaffner.
Roll Call:
Present: Mayor Alan Gaffner – Municipal Building Councilman Bill Carpenter, Councilman Mike Heath, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens – Remote Participation
Also Present: City Clerk Sue Ann Nelson – Municipal Building City Attorney Patrick Schaufelberger and City Manager Dave Willey – Remote Participation
The pledge of allegiance to the United States flag was recited.
Citizen Input: With no comments, citizen input was closed.
Mayor Gaffner offered his gratitude to the community for observing the stay at home order.
CONSENT AGENDA:
Approval of minutes of the March 10, 2020 Regular Council Meeting, March 10, 2020 Special Council Meeting;
Financial Statements for March 2020;
Approval of Accounts Payable totaling $565,879.80;
Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, and Code Enforcement Report;
Record Items – None.
Washington Avenue Lift Station Monitoring and Control System:
City Manager exercised emergency spending authority to proceed with the purchase and installation of Omnisite Crystal Ball for the Washington Avenue lift station to assist in the diagnosis with backup issues in the area, from Vandevanter Engineering for $8,250. The lift station’s monitoring and control system was lacking, and this will make it consistent with equipment already installed at other lift stations.
Code Enforcement Mowing Bids:
Request for proposals for code enforcement mowing for 2020-2021 resulted in three bids being submitted. Low bid was submitted by Bo’s Lawn Service, which has been the prior contractor.
Governor Bond Marina Mowing Bids:
Request for proposals for Governor Bond Marina mowing for 2020-2021 resulted in four bids being submitted. Low bid was submitted by Diamond Cut Lawn Care for $100 per mowing.
Proclaim April 24, 2020 Arbor Day in Greenville:
Proclamation to proclaim April 24, 2020 as Arbor Day in Greenville. City will plant a tree in honor of Arbor Day on April 24th.
Reappointments to Boards and Commissions:
Recommendation by Mayor Gaffner to reappoint individuals currently serving on boards and commissions were terms are set to expire April 30 2020.
Board of Adjustment, Adam Wells 2025
Planning Commission, Don Stover 2024
Cemetery, John Coleman 2025
Band Board¹, Ryan Thomason 2025
Police Commission, Julie Juarez 2023
Tourism, Sherry Schaefer 2024
Tourism,Justin Brunious 2024
Tourism, Om Jogi 2024
Lake, Kyle Smith 2024
Library, Cynthia Wiegand 2023
Library, Dieadra Schaufelberger 2023
Police Pension, Karen Kessinger 2022
Police Pension, Margaret Iberg 2022
¹Band Board, reappointment is through August 31st
Approval of Consent Agenda:
Motion by Stephens, seconded by Littlefield, to approve the consent agenda as presented.
Ayes: Stephens, Littlefield, Carpenter, Heath, Gaffner
Nays: None
Motion carried.
Coronavirus Incentives: Mayor Gaffner addressed the wide-reaching impact that the coronavirus is having on the community, and expressed the desire to see if the City of Greenville can assist businesses and residents. City Manager Willey said that while many potential incentives have been discussed and reviewed, he presented four which he deemed to have merit including; a grace period for late fees, refund of motel tax, gap loans to businesses, and utility account credits for businesses and individuals adversely affected. After much discussion, motion by Stephens, seconded by Carpenter, to wave utility late fees through August 31st, refund motel tax through September 30th, and provide $200 utility credit for individuals and $400 credit for businesses who can demonstrate they have been adversely financially impacted by COVID-19 and the stay in order. Incentives to be implemented once processes are established to be administered.
Ayes: Stephens, Carpenter, Heath, Littlefield, Gaffner
Nays: None
Motion carried.
Relocation of Ameren Utilities:
Before Dollar General can proceed with the project to build a new Dollar General store, utilities need to be moved from the former alley. Since Ameren has a utility easement, the cost to move the utilities is $12,346.50. Motion by Stephens, seconded by Littlefield, to approve payment to Ameren for $12,346.50 to relocate utilities from the alley to allow Dollar General project to move forward.
Ayes: Stephens, Littlefield, Carpenter, Heath, Gaffner
Nays: None
Motion carried.
Incentives for Infill Lots:
The City of Greenville has acquired several lots either vacant or with derelict houses that have been demolished. The city has been looking for a developer to build new homes on these lots. Staff has been working with JT Build on plans to build a 3 bedroom/2 bathroom/2-car garage house on the South and Elm lot owned by the city; with city incentives to provide the lot at no charge, no utility hook up fees, and the city to pay 75% of carrying cost if the house is not sold in 180 days. Motion by Littlefield, seconded by Stephens, to approve city incentives for construction of new house on infill lot as presented.
Ayes: Littlefield, Stephens, Carpenter, Heath, Gaffner
Nays: None
Motion carried.
Local Agency Funding for Elm Street FAU Project:
Originally the Elm Street FAU Route project was estimated to cost $300,000, with $240,000 in federal funds and $60,000 from the city. The city portion was included as part of MFT resolution to be funded with MFT funds. Low bid received was $324,016.47 from Rooter’s, more than the cost estimate. With no further FAU funds available, the difference of $24,016.47 will need to be paid by the city from the General fund. Motion by Carpenter, seconded by Gaffner, to accept the award to Rooters and authorize an additional $24,016.47 from the city’s General fund for the Elm Street FAU project.
Ayes: Carpenter, Gaffner, Heath, Littlefield, Stephens
Nays: None
Motion carried.
Tourism Funding Guidelines:
Councilman Littlefield raised concern that many tourism requests do not fall within the current funding guidelines. City Manager Willey, Tourism Director Adam and Councilman Littlefield will review and consider revisions to the Tourism funding guidelines.
Street Lighting Along College Avenue:
A quote was received from Ameren for $9,100 to install seven wooden poles and LED street lights along College Avenue between Dewey and Idler Lane. This portion of the roadway is in the county and falls within the right-of-way of Central Township. City Manager Willey wants to speak with the Township Supervisor about the right-of-way before action is taken on the proposal.
Painting of Industrial Park Water Tower:
Proposal from Handfland Painting Contractors to paint the Industrial Park water tower was received for $302,000. Handfland painted the Beaumont tower last year, and provided a proposal for the Industrial Park tower before the owner’s retirement at the end of the this year. Approval requires 2/3 majority vote since the project was not put out for bid based on the next closest bid received from last year’s bid was over $150,000 more. Motion by Littlefield, seconded by Carpenter, to approve proposal from Handfland Painting Contractors to paint the Industrial Park water tower for $302,000.
Ayes: Littlefield, Carpenter, Heath, Stephens, Gaffner
Nays: None
Motion carried.
Fiscal Year 2021 Budget:
Given the uncertainty created by the coronavirus pandemic, work was halted on the budget to allow feedback from the council and to include necessary adjustments for incentive programs and allow for revisions to revenue due to economic impact of the pandemic. Draft budget will be presented at the special meeting to be held at the end of April.
Appointments to Boards and Commissions:
None.
Old Business:
None.
New Business:
Staff provided an update that the city-wide yard sale and electronic recycling events have been postponed, but spring clean-up week will proceed the week of April 27 – May 1. It was also announced that Officer Jim Hess retired after 23 years of service from the police department, and that Katelyn Lucia was hired as a new police officer.
Date of Special Meeting:
A special council meeting will be scheduled for Wednesday, April 29th for a public hearing for businesses applying for Downstate Small Business Stabilization Grant, approval of payables prior to the end of the fiscal year and fiscal year 2021 budget.
Adjournment:
At 9:09 p.m., moved by Stephens, seconded by Heath, to adjourn the regular meeting.
Ayes: Stephens, Heath, Carpenter, Littlefield, Gaffner
Nays: None
Motion carried.
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Apr14_2020.pdf
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