Village of Lincolnshire Committee of the Whole met Oct. 13.
Here is the minutes provided by the committee:
Present:
Mayor Brandt Trustee Grujanac
Trustee Hancock Trustee Harms Muth
Trustee Leider Trustee Pantelis
Trustee Raizin Village Clerk Mastandrea
Village Attorney Simon Village Manager Burke
Chief of Police Leonas Treasurer/Finance Director Peterson
Public Works Director Woodbury
Assistant Village Manager/Community & Economic Development Director Gilbertson
Public Works Director/Village Engineer Dittrich
*This was a remote video-conference meeting*
1.0 ROLL CALL
Mayor Brandt called the meeting to order at 7:44 p.m., and Village Manager Burke called the Roll.
2.0 ITEMS OF GENERAL BUSINESS
2.1 Planning, Zoning and Land Use
2.2 Finance and Administration
2.21 Official Announcement of the Estimated Amount to be Raised by Ad Valorem Taxes for the 2020 Tax Levy to be Collected in Fiscal Year 2021 (Village of Lincolnshire)
Treasurer/Finance Director Peterson noted State law requires the Village to declare during a public meeting an estimate of the expected property tax levy for 2020. This announcement must be performed no less than 20 days prior to the adoption of the official tax levy. This year, the adoption of the tax levy ordinance is expected to take place on November 23, 2020.
Lake County Chief Assessment Office estimates the total estimated taxable assessed value in Lincolnshire increased 1.0% to take advantage of the increase in assessed valuation, staff recommends a total property tax levy of $1,687,330.00. This is an estimate and does not limit the Board’s ability to levy a different amount provided it is in compliance with the Truth in Taxation Law with all applicable notice and hearing provisions.
Treasurer/Finance Director Peterson reminded the Board of the Budget Meetings scheduled prior to the November 9 Committee of the Whole meeting where the 2020 tax levy presentation and ordinance will be introduced.
2.3 Public Works
2.31 Consideration of an Out-of-Village Water Service Agreement for 23175 North Indian Creek Road (Victor Wikell – 23175 North Indian Creek Road)
Assistant Public Works Director/Village Engineer Dittrich provided a summary of an out-of-village water service agreement for 23175 North Indian Creek Road.
Trustee Hancock asked what the Village charges for this. Assistant Public Works Director/Village Engineer Dittrich stated the connection fee is approximately $3,900 with no cost to the Village.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
2.32 Consideration of Awarding a Contract to Lowest Responsible Bidder, St. Aubin Nursery Inc. of Kirkland, Illinois for Contractual Tree Acquisition and Planting (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a proposed contract to lowest responsible bidder, St. Aubin Nursery Inc. for contractual tree acquisition and planting. St. Aubin’s Nursery Inc. has held this contract with the Village for the past three years.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
2.33 Consideration of Awarding a Contract to Lowest Responsible Bidder, Clean-Cut Tree Service, Grayslake, Illinois for Dead, Emergency, and Hazardous Tree Removal (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a proposed contract to lowest responsible bidder, Clean-Cut Tree Service for dead, emergency, and hazardous tree removal. Two contractors bid on the job with similar costs. Clean-Cut Tree Service received more favorable references.
Village Attorney Simon asked Public Works Director Woodbury for further explanation of the award since it appeared to him that CleanCut Service was not the lowest bidder. Public Works Director
Woodbury stated in reviewing the bid results, Clean-Cut Tree Service was cheaper in the lower diameter trees than Trees “R” Us, and when comparing all the items, the accumulative difference between the two contractors was marginal. Village Attorney Simon asked if there was a price sheet showing the accumulative amounts. Public Works Director Woodbury noted the area of the packet showing the amounts.
Village Manager Burke asked if there was some difficulties in the history of working with Trees “R” Us under previous contracts. Public Works Director Woodbury noted Trees “R” Us has previously held contracts with the Village, and there were issues in working with them.
Village Attorney Simon noted concern with the agenda language used for this item and suggested putting this under items of General Business on the next Regular Village Board Agenda.
It was the consensus of the Board to place this under items of General Business at the next Regular Village Board Meeting.
2.34 Consideration of Awarding a Contract to Lowest Responsible Bidder, Green Acres Landscaping Inc. of Ingleside, Illinois for Landscape Corridor and Park Maintenance Services (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a proposed contract to the lowest responsible bidder, Green Acres Landscaping Inc. for landscape corridor and park maintenance services.
Trustee Hancock asked if this was the lowest bidder. Public Works Director Woodbury noted this was the lone bidder. Trustee Hancock asked about the price increase from last year. Public Works Director Woodbury stated the base contract is $146,000, and there are generally projects that come up in the year in which this contractor would addresses. The amount not to exceed is the budget amount for 2021.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
2.35 Consideration of Awarding a Contract to Lowest Responsible Bidder, Native Restoration Services Inc. of Lake Bluff, Illinois for Natural Areas Maintenance and Controlled Burning Services (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a proposed contract to lowest responsible bidder, Native Restoration Services Inc. for natural areas maintenance and controlled burning services. It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
2.4 Public Safety
2.41 Receipt of Report from Chief Leonas Regarding Police Department Policies and Practices (Village of Lincolnshire)
Chief of Police Leonas provided a presentation regarding police department policies and practices. The presentation included police goals as a result of the recent unrest, public trust, resident concerns addressing racial bias, safety in the community, and social/racial justice advocacy groups.
Trustee Hancock asked for an explanation of the Duty to Intervene Policy. Chief of Police Leonas stated the policy regarding Duty to Intervene requires any officer, regardless of rank, to intervene if another officer is doing something inappropriate.
Chief of Police Leonas continued the presentation with ten shared principles of the Lincolnshire Police Department; a snapshot of the current police staffing levels showing diversity in ranks; culture and policies which include The Lincolnshire Way, officer input, Lexipol Policy use service which makes recommendations for modifications.
Trustee Hancock asked how often does a local police force put nonboiler plate policies in place. Chief of Police Leonas stated this will depend on each police department which is customized to the environment of the Village. Chief of Police Leonas noted all model policies are reviewed in the context of what should be modified to fit Lincolnshire’s department objectives and needs.
Chief of Police continued the presentation regarding use of force and show of force reporting, statistics, and alternative procedures. Village Attorney Simon emphasized threat of danger can be either to the Police Officer, but also to other people’s safety.
Chief of Police provided information regarding officer-owned weapons, department-owned weapons, and less lethal weaponry. Trustee Hancock asked if the Village reimbursed the officers for the purchase of their weapons. Chief of Police Leonas informed the Board that the Village does not reimburse officers for the purchase of their weapons, noting they will keep their weapons regardless of their status of employment with the Village. Trustee Hancock asked about liability of a weapon since it is not owned by the Village. Chief of Police Leonas stated liability extends to the police department or the Village regardless of who owns the weapon. If there is a shooting, the Officer will lose the weapon during an investigation, and until the investigation is over, the officer will use a village-owned weapon. Trustee Leider asked if there is any type of maintenance required for the weapons.
Chief of Police Leonas stated the officers qualify four times a year, and during this time, the qualifier will inspect the weapons to ensure operability.
Chief of Police Leonas continued the presentation regarding discipline and internal affairs, traffic safety, and preventing bias-based profiling.
Village Manager Burke noted some of the data presented to the state was previously loaded to the Village Board Dropbox folder for review.
Chief of Police Leonas provided more detail regarding data provided to the state relative to traffic stops.
Trustee Hancock asked how often the data is reviewed and compared to the benchmarks. Chief of Police Leonas stated the information only comes out annually, but it is tracked internally on a monthly basis.
Trustee Raizin congratulated the Police for already implementing many of the policies for fairness and best practices being recommended nationally. Trustee Raizin asked Chief of Police Leonas to address the following terms she recently heard in the news, “No Knock Warrants” and “Tear Gas for Protests.” Chief of Police Leonas noted typically, for a place where you believe suspect activity is taking place, the police would go before a judge, fill out a search warrant, a judge approves or doesn’t approve, then go to the location, knock on the door, announce who you are, and then the police have the authority to enter the location even if the owner does not want the officer to come into the location. A no knock warrant is a special warrant based on special circumstances related to the risk of the situation. A judge may issue a no knock warrant when the risk is too high to knock and announce.
When you apply for this type of warrant with a judge there is a higher threshold to be met in order to obtain such a warrant. Lincolnshire teams with an organization known as NIPAS (Northern Illinois Police Alarm System) which has their own criteria. Chief of Police Leonas stated no knock warrants are not done very often. Chief of Police Leonas stated Lincolnshire does not have tear gas, but this term is used for pepper spray. This type of weaponry is used in large crowds when there is a threat to people.
Chief of Police continued his presentation regarding training and tactics, crisis intervention training, union relationship, future projects/initiatives, and potential projects/initiatives.
Trustee Grujanac asked if some of the training could include language based training since the demographics of the village has changed.
Chief of Police Leonas noted a possibility would be working with the library when they open to build relationships with volunteer translators.
Trustee Hancock asked about an update on policing at Stevenson High School. Chief of Police Leonas stated the Village has a contract with Stevenson High School to have two officers on the campus and Stevenson would like to continue with this program. If there is school punishment and/or searches, the School Resource Officers (SRO’s) do not get involved in this; the goal of the SRO’s is safety.
Trustee Hancock noted appreciation of the Chief in leading this presentation and suggested this level of detail be included in New
Trustee Orientations. Trustee Hancock recommended a more in-depth review of data going forward. Chief of Police Leonas stated the police are currently involved in New Trustee Orientations. Chief of Police Leonas stated the next annual report going out will include more detailed statistics.
Mayor Brandt thanked Chief of Police Leonas for the presentation and recommended posting as much as we can on social media to keep the residents informed.
2.5 Parks and Recreation
2.6 Judiciary and Personnel
3.0 UNFINISHED BUSINES
4.0 NEW BUSINESS
5.0 EXECUTIVE SESSION
6.0 ADJOURNMENT
Trustee Grujanac moved and Trustee Pantelis seconded the motion to adjourn. Upon a voice vote, the motion was approved unanimously and Mayor Brandt declared the meeting adjourned at 9:10 p.m.
https://www.lincolnshireil.gov/government/about/agendas-minutes-packets-video?format=raw&task=download&fid=2550
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