City of Greenville City Council met Sept. 8.
Here is the minutes provided by the council:
The City of Greenville held its September regular council meeting at the Greenville Municipal Building, providing remote participation for members of the public and members of the public body via conference call line and livestreamed on the city’s Facebook page.
Call to Order: The regular meeting of the Greenville City Council was called to order at 7:07 p.m. by Mayor Alan
Roll Call: Present: Mayor Alan Gaffner, Councilman Bill Carpenter, Councilman Mike Heath, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens
Also Present: City Attorney Patrick Schaufelberger, City Manager Dave Willey, and City Clerk Sue Ann Nelson
The pledge of allegiance to the United States flag was recited.
Citizen Input: A resident inquired about the status of a special use permit, to which the City Manager indicated staff will research and respond. A resident who lives near the corner of Vine and Stephen expressed concern about the speed which vehicles travel on Vine Street and suggested that a four-way stop sign be installed. City Manager indicated that staff will review and report back at a future meeting. With no further comments, citizen input was closed.
CONSENT AGENDA:
Approval of minutes of the August 11, 2020 Regular Council Meeting, and August 17, 2020 Special Council Meeting;
Financial Statements for August 2020;
Approval of Accounts Payable totaling $435,482.32;
Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, and Code Enforcement Report;
Record Items – None
Ordinance 3230 – Authorize the Sale of Surplus Property:Following the purchase of a new inserter/folder, the old unit is no longer needed and can be disposed of. By statute, the City is required to declare the item as surplus property and the equipment can be sold (see ordinance on file for full text).
Water Plant Pump Repair: Approve low bid to repair a high service pump at the water plant from the Pump Shop for $9,296.Website Hosting and Support Fee: Approve payment to GovOffice for $3,665 for annual website hosting and support fee.Second Street Patio Add-ons: During construction of the Second Street patio project, several add-on items were identified relating to a drain, where the City Manager exercised emergency spending authority to approve the work to keep the project moving forward. Cost of add-on expenditures for approval totals $13,156.75.
Constitution Week Proclamation: Mayor Gaffner proclaimed September 17 – September 23 as Constitution Week, commemorating the two hundred and thirty-third anniversary of the Constitution of the United States. The celebration of the Constitution was started by the Daughters of the American Revolution and the local chapter continues the effort today.
Approval of Consent Agenda: Motion by Stephens, seconded by Littlefield, to approve the consent agenda as presented.
Ayes: Stephens, Littlefield, Carpenter, Heath, Gaffner
Nays: None
Motion carried.
Resolution 2020-15 – Support for Local CURES Program: The Local CURE Program is offered through the state of Illinois allocating federal funds received through the CARES Act to reimburse local governments for expenses incurred due to COVID-19. Resolution will allow the City to proceed with the program and submit expenditures for reimbursement. Motion by Heath, seconded by Carpenter, to approve Resolution of Support for Local CURES Program.
Ayes: Heath, Carpenter, Littlefield, Stephens, Gaffner
Nays: None
Motion carried.
COVID-19 Relief Update: City Manager Willey spoke about the ongoing COVID community calls, and utility relief programs offered by the City of Greenville.
COVID Loan/Grant Program:The City Council previously approved a loan/grant program to assist businesses who had not been eligible for other relief programs. With theadditional mitigation measures put in place recently, Mayor Gaffner expressed interest in establishing a grant program to provide additional assistance to businesses in need. Motion by Gaffner, seconded by Stephens, to approve $3,000 grant to businesses who can show a 20% decline in revenue, within a time period to be determined by city staff, to be funded from the CDAP revolving loan fund not to exceed $75,000. The previous $5,000 loan program to also be modified to increase the grant portion from $2,500 to $3,000, reducing the loan amount to $2,000.
Ayes: Gaffner, Stephens, Carpenter, Heath, Littlefield
Nays: None
Motion carried
Resolution 2020-16 - Support to Authorize Fulfillment of Grant and Loan Agreements: Resolution of Support to authorize the Mayor and City Clerk to execute necessary documents to open new bank accounts in accordance with grant and loan agreements. Motion by Carpenter, seconded by Littlefield, to approve Resolution of Support to authorize fulfillment of grant and loan agreements.
Ayes: Carpenter, Littlefield, Heath, Stephens, Gaffner
Nays: None
Motion carried
Resolution 2020-17 – Support for Community Development Block Grant: Following the public hearing preceding this regular council meeting, motion by Gaffner, seconded by Heath, to approve Resolution of Support for Community Development Block Grant application for new water plant project.
Ayes: Gaffner, Heath, Carpenter, Littlefield, Stephens
Nays: None
Motion carried
Property Code Violations: City Manager Willey and City Attorney Schaufelberger discussed issues concerning repeat offenders of property code violations and the amount of time it takes to process property code violations. Current city code does not expedite the timeline or increase the penalties for repeat offenders. City Manager spoke about a chronic nuisance code that some municipalities have passed to address chronic offenders. City Manager will review further and bring back an ordinance for consideration at a future meeting.
Sidewalk Budget: Mayor Gaffner addressed the sidewalk budget and that many years the total budgeted amount is not expended. He expressed his desire that a date be established and if money has not been expended, a contractor be hired to spend up to budget levels. City Manager Willey explained that city crews can pour sidewalk more economically than being outsourced to a contractor. Even if less money is spent on sidewalks, more linear feet of sidewalk can get poured if done by city crews. It was suggested that more hours be allocated to pouring sidewalk.
Employee Medical Insurance Proposal: Proposals were received from various providers for employee medical insurance for the policy period starting October 1st. Premiums ranged from an increase of 19% to 32%, with the low proposal from United Health Care, the current provider. Due to concerns with the cost increase, staff is exploring self-funded program options. The current plan can be terminated with a 30-day notice, which will allow any competitive plan options to be brought back for council consideration. Motion by Littlefield, seconded by Heath, to approve United Health Care plan as presented for policy period effective October 1, 2020.
Ayes: Littlefield, Heath, Carpenter, Stephens, Gaffner
Nays: None
Motion carried.
Non Highway Vehicle Crossing: Mayor Gaffner brought forth a request by a resident to allow a non- highway crossing on Harris Avenue to allow access to the grocery store. City Manager Willey presented three possible options: crossing at Prairie which would require non highway vehicle to travel through a business parking lot adjacent to the grocery store; crossing at Spruce which would require a slight angle crossing into the grocery store parking lot; or cross at Franklin and travel through another business parking lot. Mayor Gaffner indicated he would obtain feedback and report back.
Appointments to Boards and Commissions: None.
Old Business: City Manager reported that the contractor is close to finishing painting of the Industrial Park water tower, and provided a drawing for placement of the proposed city logo. Consensus was to position the logo 4’ down on the tower as presented, in the same location as the current logo, and check on trimming the trees to allow greater visibility.
New Business: Mayor Gaffner reported that he had spoken with a resident who expressed concerns about the fish supply in Governor Bond Lake. Staff will review these concerns prior to future restocking.
Adjourn to Executive Session: At 10:02 p.m., motion by Littlefield, seconded by Carpenter, to adjourn to Executive Session for discussion of Purchase of Real Estate, Section 2(c)(5); Sale of Real Estate, Section 2(c)(6); Personnel, Section 2 (c)(1- 2); and Pending Litigation, Section 2(c)(11) of the Open Meetings Act. Meeting was adjourned from closed session at 10:45 p.m.
Ayes: Littlefield, Carpenter, Heath, Stephens, Gaffner
Nays: None
Motion carried
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Sep_8_2020.pdf
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