City of Greenville City Council met Sept 22.
Here is the minutes provided by the council:
Call to Order:
A special meeting of the Greenville City Council was called to order at 7:00 p.m. by Mayor Alan Gaffner.
Roll Call:
Present: Mayor Alan Gaffner, Councilman Bill Carpenter,Councilman Mike Heath, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens
Also Present:
City Manager Dave Willey and City Clerk Sue Ann Nelson
Pledge:
The pledge of allegiance to the United States flag was recited.
Notice of Meeting:
Notice of the special meeting having been given as provided by law, said meeting was called for consideration of the following agenda:
1) Roll Call
2) Pledge of Allegiance
3) Public Comment
4) Audit Presentation – Scheffel Boyle
5) COVID-19 Update
6) 2020 Census
7) Discussion/Approval of Council Chamber Video and AudioEquipment
8) Unserved Sewer Final Payout
9) Executive Session: Purchase or Real Estate, Section 2 (c)(5); Sale of Real Estate, Section 2 (c)(6); Personnel, Section 2 (c)(1-2); and Pending Litigation, Section 2 (c)(11) of the Open Meetings Act
Public Comment:
With no comments being expressed, public input was closed.
Fiscal Year 2020 Audit
Representatives with Scheffel Boyle, Mark Korte, Lisa Bohnenstiehl,
Presentation:
Jessica Roman and Trevor Reed, were in attendance to present the audit for fiscal year ending April 30, 2020. Lisa Bohnenstiehl went through the various schedules, and reported the audit received a clean opinion from the firm with no audit findings. She also provided a general analysis of the financial statements and trends exhibited.The city received a positive financial audit report in terms of financial performance and internal controls and procedures.
COVID-19 Update:
City Manager Willey reported that revised COVID grant/loan program details had been distributed to qualified businesses, with thedeadline for grant application being October 9th.
2020 Census:
Mayor Gaffner encouraged residents who had not responded to the2020 census, to do so. With federal and state funding based on census numbers, it is important for all members of the community to complete their census reporting.
Council Chamber Video and Audio Equipment:
The coronavirus pandemic has changed how council meetings are being broadcast and viewed by the public. Staff has been working with existing equipment to livestream video on the City’s Facebook account. While this has provided the public with a platform to view public meetings, there have been some technical challenges. With the ongoing need to continue to provide live video display of council meetings, staff is in the process of obtaining proposals to upgrade the current equipment. Staff will bring back various options at a later meeting for council consideration.
Unserved Sewer Final Payout:
With work completed on the unserved sewer project, final approval of payout and completion of the project is necessary. The project cost can be broken down as follows:
Rural Development Loan $ 4,850,000
Rural Development Grant 665,000
Local Agency Share 712,888
Fourth Street $624,174
Remaining 88,714 __________
$ 6,227,888
Final payout is $208,714 with the city share, after $120,000 of grant funds are disbursed, of $88,714. Motion by Heath, seconded by Littlefield, to approve final payout of $208,714 for unserved sewer project.
Ayes: Heath, Littlefield, Carpenter, Stephens, Gaffner
Nays: None
Motion carried
Adjourn to ExecutiveSession:
At 7:55 p.m., moved by Carpenter, seconded by Littlefield, to adjourn to Executive Session for discussion of Purchase of RealEstate, Section 2(c)(5); Sale of Real Estate, Section 2(c)(6);Personnel, Section 2 (c)(1-2); and Pending Litigation, Section2(c)(11) of the Open Meetings Act. Meeting was adjourned from closed session at 8:31 p.m.
Ayes: Carpenter, Littlefield, Heath, Stephens, Gaffner
Nays: None
Motion carried
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