City of Greenville Council met Nov. 10
Here is the minutes provided by the council:
The City of Greenville held its November regular council meeting at the Greenville Municipal Building, providing remote participation for members of the public and members of the public body via conference call line and livestreamed on the city’s Facebook page.
Call to Order:
The regular meeting of the Greenville City Council was called to order on Tuesday, November 10, 2020 at 7:01 p.m. by Mayor Alan Gaffner.
Roll Call:
Present: Mayor Alan Gaffner, Councilman Bill Carpenter, Councilman Mike Heath, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens
Also Present: City Attorney Patrick Schaufelberger, City Manager Dave Willey, and City Clerk Sue Ann Nelson
The pledge of allegiance to the United States flag was recited.
Citizen Input:
Tim Ridings addressed the council and expressed concern with loud muffler noise on some trucks on College Avenue. With no further comments, citizen input was closed.
Mayor Gaffner thanked members of the Greenville Garden Club for volunteering to plant and maintain a number of city planters during the summer. Their efforts to beautify the City of Greenville were appreciated.
CONSENT AGENDA:
∙ Approval of minutes of the October 13, 2020 Regular Council Meeting, October 13, 2020 Special Council Meeting;
∙ Financial Statements for October 2020;
∙ Approval of Accounts Payable totaling $962,867.80; ∙ Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, and Code Enforcement Report;
∙ Record Items – None
I-70 Coaches Clinic Tourism Recommendation:
I-70 Coaches Clinic made a request for $4,000 Tourism funds for their annual clinic. Due to COVID, the clinic will be held virtually this year. Tourism recommendation was to approve $3,500 for 2021 I-70 Coaches Clinic.
Replace Wastewater Plant Influent Pump:
Replace influent pump with new Flygt pump from Vandevanter Engineering for $28,915. A similar pump was approved to be replaced last month. This is the final of the four influent pumps being replaced.
Replace Wastewater RAS Pump:
Purchase new RAS Flygt pump to replace 28 year old pump at the wastewater plant from Vandevanter Engineering for $13,174.
Repair Wastewater RAS/WAS Flygt Pump:
Repair RAS/WAS Flygt pump at wastewater plant from Vandevanter Engineering for $6,678.53.
Approval of Consent Agenda:
Motion by Gaffner, seconded by Heath, to remove the I-70 Coach Clinic item and approve the remaining consent agenda as presented.
Ayes: Gaffner, Heath, Carpenter, Littlefield, Stephens
Nays: None
Motion carried.
I-70 Coaches Clinic Tourism Funding Request:
Mayor Gaffner and City Manager Willey spoke in support of approving the full funding request of $4,000 rather than $3,500 approved by the Tourism Committee. Mayor Gaffner referenced the expanded social media exposure and ability to have 15-30 second advertising spots to promote Greenville as part of the virtual format. Councilman Littlefield shared a note from a Tourism Committee member which stated that the committee carefully considered the request in arriving at the recommendation, and expressed concern about the council overriding the committee recommendation. Motion by Gaffner, seconded by Stephens, to approve $4,000 for the 2021 I-70 Coaches Clinic.
Ayes: Gaffner, Stephens, Carpenter, Heath, Littlefield
Nays: None
Motion carried.
COVID-19 Update: City Manager Willey provided an update regarding the ongoing COVID community calls, Business Pledge in support of wearing masks, and COVID grant/loan program.
Tax Levy Truth in Taxation Determination:
In preparation for the annual tax levy in December, discussion was held to determine if there is a desire to hold a truth in taxation hearing if there is the potential to exceed a 5% increase in the aggregate levy. It was the consensus not to exceed a 5% increase in the tax levy, and a truth in taxation hearing will not be required.
NextSite Agreement: City Manager Willey presented information on NextSite, a company that is a commercial development advisory firm the City has contacted to assist in attracting new retail and commercial business. Proposed is a three year agreement with an annual fee of $5,995 plus success fees payable upon successful recruitment of any development. Motion by Littlefield, seconded by Carpenter, to approve NextSite three-year agreement.
Ayes: Littlefield, Carpenter, Heath, Stephens, Gaffner
Nays: None
Motion carried.
Ordinance 3232: Amend
City Manager Willey presented an ordinance to amend the Property
Chapter 150: Property Regulations:
Summer Avenue Road Work:
Council Chamber Audio and Video
Regulations code to establish a repeat offender status that will reduce the number of days to resolve repeat code violations and allow more immediate remediation. Motion by Carpenter, seconded by Stephens to adopt ordinance to amend Chapter 150, Property Regulations, of the city code (see ordinance on file for full text).
Ayes: Carpenter, Stephens, Heath, Littlefield, Gaffner
Nays: None
Motion carried.
Following engineering review and specifications, City Manager Willey presented four options to address potential drainage issues on Summer Avenue. The options included installation of concrete curb, sidewalk, and various improvements to the base and road surface. Staff recommendation was the most complete option to install concrete curb, sidewalk on the south and north side of Summer Avenue, excavate the entire roadway, install aggregate road base, install asphalt binder and asphalt finish. Cost estimate for this option is $88,542. Motion by Stephens, seconded by Littlefield, to approve most complete option recommended by staff and to pay for the infrastructure improvement from the Downtown TIF fund.
Ayes: Stephens, Littlefield , Carpenter, Heath, Gaffner
Nays: None
Motion carried
Following the council consensus at the October meeting to continue to video stream meetings, staff recommendation is to purchase new camera
Equipment: and audio equipment to improve streaming capabilities. If it is later determined that one of the streaming options is desirable, the equipment should be compatible and streaming service can be added. Motion by Stephens, seconded by Heath, to purchase new camera and audio equipment to improve streaming capabilities for $3,420.
Ayes: Stephens, Heath, Carpenter, Littlefield, Gaffner
Nays: None
Motion carried
Stop Sign at Vine and Stephen: Following a resident concern regarding the speed of motorist on Vine Street, the City conducted two speed studies. The speed studies did not support the need for a stop sign and it was staff recommendation that a stop sign at Vine and Stephen was unwarranted. Mayor Gaffner contended that there is merit in the request, and made a motion to adopt an ordinance to establish a four-way stop interchange at Vine and Stephen. Motion was seconded by Heath.
Ayes: Gaffner, Heath
Nays: Carpenter, Littlefield, Stephens
Motion failed 2-3.
Sidewalk Budget Policy: With the sidewalk budget being expensed and committed for the fiscal year, Mayor Gaffner deferred sidewalk budget policy at this time.
Non-Highway Recreational Vehicle Crossing:
At the September council meeting the council discussed a request to allow a non-highway vehicle crossing on Harris Avenue. City Manager recommended a crossing at Prairie as the safest option. This would require non-highway recreational vehicles to pass through the True Value parking lot. City Manager indicated that he had not yet spoken with the property owner. Motion by Gaffner, seconded by Carpenter, to authorize a non-highway recreational vehicle crossing at Harris and Prairie pending approval by True Value property owner. City Manager will contact the property owner to seek approval.
Ayes: Gaffner, Carpenter, Heath, Littlefield, Stephens
Nays: None
Motion carried.
Appointments to Boards Commissions: Upon the retirement of Bill Davidson and Mike Westbrooks from the and Library Board, Mayor Gaffner made a motion to appoint Judy Cox and Chance Vohlken to the Greenville Public Library Board, seconded by Stephens.
Ayes: Gaffner, Stephens, Carpenter, Heath, Littlefield
Nays: None
Motion carried.
Old Business: City Manager Willey reported that the old Dollar General store is now closed as the new store completes stocking and will open later in the week.
City Manager reported that he has interviewed some candidates and will continue interviewing the vacant Economic Development position.
City Manager reported Governor Bond Lake has been restocked with the fall fish supply. He spoke with IDNR and they do not recommend stocking the large size fish. IDNR continues to stock fish fingerlings. So far, thirty-two tournaments have been approved for 2021 on Governor Bond Lake.
New Business: City Manager Willey informed the council that if the City wants to exercise the option on the Residential and Commercial Waste Collection Agreement with Doty Sanitation, the City will need to take action at the December council meeting and provide notification of the desire to extend the current agreement for an additional five years with a 15% flat increase.
If an extension is not desired, the city will need to put the waste collection services out for bid in early 2021.
City Manager reported that Masa Milling is seeking workers for its plant and is working through Express Employment which is hosting pop-up employment events. He reported there is a pending contract on the purchase of Greenville Commons and a planned unit development will be requested.
Tourism Director Jes Adam spoke about the residential and commercial decoration and lighting contest sponsored by the City of Greenville. The event will allow residents and businesses show their holiday spirit. He also spoke about the event by the Chamber of Commerce, Come Home from Christmas, that will be held on November 28th.
Adjourn to Executive Session: At 9:08 p.m., motion by Littlefield, seconded by Carpenter, to adjourn to Executive Session for discussion of Purchase of Real Estate, Section 2(c)(5); Sale of Real Estate, Section 2(c)(6); Personnel, Section 2 (c)(1- 2); and Pending Litigation, Section 2(c)(11) of the Open Meetings Act. Meeting was adjourned from closed session at 9:44 p.m.
Ayes: Littlefield, Carpenter, Heath, Stephens, Gaffner
Nays: None
Motion carried
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Nov_10_2020.pdf
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