City of Greenville City Council Met Dec. 8.
Here is the minutes provided by the council:
Following the Executive Orders issued by Illinois Governor Pritzker and Tier 3 Mitigation measures limiting gatherings, the City of Greenville held the December regular council meeting by remote participation via conference call line and livestreamed on the city’s Facebook page.
Call to Order: The regular meeting of the Greenville City Council was called to order on Tuesday, December 8, 2020 at 7:03 p.m. by Mayor Alan Gaffner.
Roll Call:
Present: Mayor Alan Gaffner – Municipal Building Councilman Bill Carpenter, Councilman Mike Heath, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens – Remote Participation
Also Present: City Clerk Sue Ann Nelson – Municipal Building City Attorney Patrick Schaufelberger and City Manager Dave Willey – Remote Participation
The pledge of allegiance to the United States flag was recited.
Citizen Input: With no comments, citizen input was closed.
COVID-19 Update: Kelly Sager, Chief Executive Officer of HSHS Holy Family hospital provided a COVID care update regarding the local hospital, and answered questions from council members.
CONSENT AGENDA:
∙ Approval of minutes of the November 10, 2020 Regular Council Meeting;
∙ Financial Statements for November 2020;
∙ Approval of Accounts Payable totaling $790,583.64;
∙ Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, and Code Enforcement Report;
∙ Record Items – None
Ordinance 3233 – Amend City Code to Establish Parking Space for Persons with Disabilities:
Ordinance to rescind Ordinance 3231 adopted in October 2020 to place a parking space for persons with disabilities at the last parking space just before College Avenue on the east side of Second Street between Main and College, and to add a parking space for persons with disabilities at the first space north of Main Street on the east side of Second Street next to the patio (see ordinance on file for full text).
Repair Wastewater Sewer Vactor Truck: Approve repairs to the Sewer Vactor Truck that the City Manager had exercised emergency spending authority to proceed with repairs by EJ Equipment for $9,595.53
Installation of Police Vehicle Equipment: Quote from Global Technical Systems to install police equipment in new police vehicle for $6,141.
Municipal Building Air Conditioning Unit: After the compressor failed in one of the air conditioning units at the Municipal Building, two bids were obtained to replace the 7.5-ton commercial air conditioning unit. Recommendation is to proceed with low bid submitted by Neely’s Electrical Service for $7,916.
Ordinance 3234 – Declare Surplus Property: Following receipt of new police vehicle, the 2008 Expedition will be removed from the patrol fleet. Ordinance to declare 2008 Expedition as surplus property and allow the vehicle to be sold (see ordinance on file for full text).
PGAV Apartment Feasibility Study: Previously an agreement had been signed with Development Strategies for an apartment study in the amount of $4,250. Development Strategies has unable to complete the study in a timely manner, and was agreeable for the City Manager to pursue other options and to return the down payment made. City Manager exercised emergency spending authority and moved forward with an Apartment Feasibility Study with PGAV for $4,000.
Approval of Consent Agenda: Motion by Littlefield, seconded by Stephens approve the consent agenda as presented.
Ayes: Littlefield, Stephens, Carpenter, Heath, Gaffner
Nays: None
Motion carried.
Greenville Commons Planned Development Agreement:
Developer Raj Tut is scheduled to close on the Greenville Commons apartment building in December, and is requesting a Planned Development Agreement for future development of the property with a similar site plan to what had previously been approved with the original developer. Planning Commission unanimously recommended approval of the presented Planned Development Agreement. Motion by Heath, seconded by Stephens, to approve the Planned Development Agreement for Greenville Commons.
Ayes: Heath, Stephens, Carpenter, Littlefield, Gaffner
Nays: None
Motion carried.
COVID-19 Update: City Manager Willey provided an update regarding the ongoing COVID community call and current status within the region.
Ordinance 3235 – Annual Tax Levy: After council determination at the November meeting not to exceed a 5% increase for the 2020 tax levy, City Manager Willey presented three options for the upcoming levy, a 0% increase, 2.5% increase and a 5% increase, recommending a 0% increase. Motion by Gaffner, seconded by Stephens, to approve 2020 tax levy totaling $843,041 representing a $0 increase from prior year (see ordinance on file for full text).
Ayes: Gaffner, Stephens, Carpenter, Heath, Littlefield
Nays: None
Motion carried.
Doty Sanitation Waste Collection Agreement Extension: The City of Greenville has had a waste collection agreement with Doty Sanitation as its exclusive refuse, garbage and building material hauler for residential and commercial accounts since July 1, 2016. The original agreement included an extension for an additional five years if exercised by the City of Greenville six months prior to the expiration of the initial five year period. The extension term was set forth as an additional five years with a monthly fixed rate of the initial rate plus 15% for both residential and commercial accounts within the City of Greenville. This would lock in the service and rate for another five years, through June 30, 2026. Council discussed requesting brown containers and change the start time to 7:00 a.m. Motion by Stephens, seconded by Carpenter, to send letter to exercise option to extend the waste collection agreement with Doty Sanitation for an additional five years with a 15% increase, and request brown totes be distributed to all customers and request the stat time be moved to 7:00 a.m.
Ayes: Stephens, Carpenter, Heath, Littlefield, Gaffner
Nays: None
Motion carried.
Installation of Water Main on Second Street: Currently there is a 1” galvanized pipe with a leak that is under the sidewalk on Second Street between Oak Street and College Avenue. Replacing this line with an 8” main will improve the supply to current customers and provide for future development. Three bids were received with the low bid from Korte Luitjohan for $43,255. Motion by Heath, seconded by Stephens to approve proposal in the amount of $43,255 from Korte Luitjohan to install new 8” water main on Second Street between Oak Street and College Avenue.
Ayes: Heath, Stephens, Carpenter, Littlefield, Gaffner
Nays: None
Motion carried.
Lake Patrol Boat: Two bids were obtained to replace the current 2010 Hurricane lake patrol boat, with the low bid being submitted by Lake Sara Marina. Motion by Littlefield, seconded by Carpenter, to approve the purchase of 2021 Hurricane FD 198 OB boat with 115 HP motor from Lake Sara Marina for $37,195 with a $10,000 trade-in, for a total cost of $27,195.
Ayes: Littlefield , Carpenter, Heath, Stephens, Gaffner
Nays: None
Motion carried
Appointments to Boards and Commissions: None.
Old Business: Mayor Gaffner inquired about the street lights on College Avenue, to which the City Manager reported the city is waiting on easement documents from the engineering firm.
Councilman Littlefield inquired about revisions to the Tourism Guidelines, to which the City Manager reported that they would be presented to the Tourism Committee at a future meeting.
City Manager Willey reported the search continues for an Economic Development Director.
New Business: City Manager Willey informed the council that work has begun on the first set of interrogatories for the NextSite program.
Adjournment: At 8:42 p.m., motion by Stephens, seconded by Littlefield, to adjourn the meeting
Ayes: Stephens, Littlefield, Carpenter, Heath, Gaffner
Nays: None
Motion carried
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Dec_8_2020.pdf
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