City of Greenville City Council met Jan. 12.
Here is the minutes provided by the council:
Call to Order: The regular meeting of the Greenville City Council was called to order at 7:06 p.m. by Mayor Alan Gaffner.
Roll Call:
Present: Mayor Alan Gaffner – Municipal Building Councilman Bill Carpenter, Councilman Mike Heath, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens – Remote Participation
Also Present: City Clerk Sue Ann Nelson – Municipal Building City Attorney Patrick Schaufelberger and City Manager Dave Willey – Remote Participation
The pledge of allegiance to the United States flag was recited.
Citizen Input: With no comments, citizen input was closed.
CONSENT AGENDA:
∙ Approval of minutes of the December 8, 2020 Regular Council Meeting, December 17, 2020 Special Council Meeting;
∙ Financial Statements for December 2020;
∙ Approval of Accounts Payable totaling $546,189.29;
∙ Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, and Code Enforcement Report;
∙ Record Items – None
Ordinance 3236 – Grant a Variance to Allow Construction on a Lot Size Smaller Than the Minimum Standard:
Request from Kirsten Kell for a variance to allow construction of a single family dwelling on an un-addressed parcel on Franklin Avenue. UDC states minimum lot size must be 5,000 square feet, and the request is for a variance to allow construction on a 3,775 square foot lot. Board of Adjustment unanimously recommended approval of the variance (see ordinance on file for full text).
Request for Municipal Charge Card for Economic Development Director:
Request to obtain a municipal charge card through Bradford National Bank for Mark Sargis, Economic Development Director, with a credit limit of $5,000, and authorize staff to execute necessary documents associated with the application. Credit card will be necessary for travel and expenses associated with economic development. The employee will be required to complete Credit Cardholder Agreement and adhere to travel and expense policy relating to the use of the card.
Approval of Consent Agenda: Motion by Stephens, seconded by Littlefield approve the consent agenda as presented.
Ayes: Stephens, Littlefield, Carpenter, Heath, Gaffner
Nays: None
Motion carried.
COVID-19 Update: Sean Eifert, administrator for the Bond County Health Department provided an update on vaccines, future rollout of vaccinations, and answered questions from councilmembers. City Manager Willey provided a brief update regarding COVID programs.
Greenville Public Library Building Plans: Mayor introduced and welcomed Dale Martin, Library Board Chairman, Jo Keillor, Head Librarian, and Mike Heath, Library Board Member and Councilman to provide an overview of the Greenville Public Library and their efforts to explore building improvements. Chairman Martin explained that the library board has obtained engineering and consultant recommendations to either expand the existing building or to build a new library at a different location. The library board continues to evaluate the options and consider possible funding options. With plans in their early stages, Mayor Gaffner wanted to be able to provide an update to the council of what the library board was considering for the future.
Police Department Body Cameras: Proposal to purchase police body cameras for the police department includes an initial cost of $16,691, an annual cost of $4,404 for the following four years, resulting in a total five year cost of $34,577. Bond County States Attorney Dora Mann has indicated that the Greenville Police Department will receive $16,250 as its share of asset seizures. This will offset the initial charge and reduce the cost to $18,327. In addition the police department plans to apply for a Camera Grant for $8,388, which if received would lower the cost to $9,939 for five years. Motion by Littlefield, seconded by Carpenter, approve the purchase of Axon body cameras for the Greenville Police Department for $34,577, but with the cost offset by $16,250 to be obtained from the Bond County States Attorney from asset seizure funds. In addition, the police department will apply for a camera grant seeking funds of $8,388.
Ayes: Littlefield, Carpenter, Heath, Stephens, Gaffner
Nays: None
Motion carried.
Fiscal Year 2022 Budget: As work begins on the fiscal year 2022 budget, City Manager Willey talked about the need to address asset replacement as capital expenditures have been trimmed in recent years to control expenses. Finance Director Nelson provided a positive update on current fiscal year tax revenue compared to budget. Mayor Gaffner asked that the council provide requests for the upcoming budget to the Finance Director.
Appointments to Boards and Commissions: None.
Old Business: Councilman Carpenter inquired about the street lights on College Avenue, to which the City Manager reported the city is waiting on easement documents from the engineering firm.
Mayor Gaffner inquired about the status in finding a contractor to build on the vacant city lots. City Manager said that he thought he would have something specific at the next council meeting.
City Manager provided an update on two projects, stating that the curb work was complete on Summer Avenue and waiting on warmer temperatures for asphalt work; and that work to install new water main on Second Street will be starting shortly
New Business: Mayor Gaffner spoke of the recent announcement that Bond County Pharmacy will be opening in the Capri IGA location and how it will fill a void in the community.
City Manager Willey commented that Mark Sargis started at the first of the year in his role as Economic Development Director.
Adjourn to Executive Session and Adjournment:
At 8:13 p.m., motion by Stephens, seconded by Littlefield, to adjourn to Executive Session for discussion of Purchase of Real Estate, Section 2(c)(5); Sale of Real Estate, Section 2(c)(6); Personnel, Section 2 (c)(1- 2); and Pending Litigation, Section 2(c)(11) of the Open Meetings Act.
Meeting was adjourned from closed session at 8:30 p.m. Ayes: Stephens, Littlefield, Carpenter, Heath, Gaffner Nays: None
Motion carried
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Jan12_2021.pdf
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