City of Greenville City Council Met Feb. 9.
Here is the minutes provided by the council:
Following the Executive Orders issued by Illinois Governor Pritzker and limiting large gatherings, the City of Greenville held its February council meeting at the Greenville Municipal Building providing remote participation for members of the public and members of the public body via conference call line and livestreamed on the city’s Facebook page.
Call to Order: The regular meeting of the Greenville City Council was called to order at 7:03 p.m. by Mayor Alan Gaffner.
Roll Call: Present: Mayor Alan Gaffner, Councilman Bill Carpenter, Councilman Mike Heath, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens
Also Present: City Attorney Patrick Schaufelberger, City Manager Dave Willey and City Clerk Sue Ann Nelson
The pledge of allegiance to the United States flag was recited.
Citizen Input: With no comments, citizen input was closed.
CONSENT AGENDA:
· Approval of minutes of the January 12, 2021 Regular Council Meeting, January 25, 2021 Special Council Meeting;
· Financial Statements for January 2021;
· Approval of Accounts Payable totaling $510,028.62;
· Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, and Code Enforcement Report;·
· Record Items – None
Ordinance 3237 – Grant Variance to Exceed MaximumOutbuilding Size: Request from Jace Keaster for a variance to exceed the maximum outbuilding size for a garage at 946 Tee Lane. Variance approves construction of a 25’x50’ garage or outbuilding made of material comparable to the existing garage and to be constructed within all mandated setback requirements of the UDC (see ordinance on file for full text).
Wastewater TruckRepairs: Approve emergency spending authorized by the City Manager to repair transmission in F250 pickup in wastewater department by Z-1 Automotive for $3,412.41.
Street Department Bucket Truck Repairs: Approve repair of extension cylinder and boom hoses to bucket truck in street department by Sarco for $7,905.
Amend Sweetest Things Revolving Loan Terms: Approve revision to revolving loan terms to modify interest rate on Sweetest Things revolving loan from 9% ordered in a stipulated judgment issued in 2017, back to the original rate of 3% following satisfactory payment history.
2021-2022 MFT Resolution 2021-1: Adopt Resolution 2021-1 allocating $309,797 of Motor Fuel Tax funds for maintenance of roads for the period May 1, 2021 to April 30, 2022 (see resolution on file for full text).
Approval of Consent Agenda: Motion by Carpenter, seconded by Littlefield approve the consent agenda as presented.
Ayes: Carpenter, Littlefield, Heath, Stephens, Gaffner
Nays: None
Motion carried.
I-70 Coaches Clinic Report: Greenville High School Athletic Director Joe Alstat reported on the success of the virtual I-70 coaches’ clinic, and plans for a hybrid in-person and virtual event in 2022. Athletic Director Alstat gave a prelude to an athletic improvement plan that was recently presented to the school board. Mr. Alstat will be back to provide a full presentation to the council once the school board responds to the proposed project.
Resolution 2021-2 Criminal Justice Reform: Chief Workman provided a review of the criminal justice reform bill, and the impact to local police agencies. He expressed his support of the resolution to authorize drafting of a letter to Governor Pritzker to veto the bill. House Bill 3653, was passed by both Illinois Chambers in January and is awaiting action by Governor Pritzker. Motion by Carpenter, seconded by Heath, to approve resolution to authorize the city manager to send a letter to Governor Pritzker expressing concerns of House Bill 3653, and urging his veto (see resolution on file for full text).
Ayes: Carpenter, Heath, Littlefield, Stephens, Gaffner
Nays: None
Motion carried.
COVID-19 Update: City Manger Willey and Mayor Gaffner provided a brief update on the COVID-19 community group, various assistance programs and impact of the upgrade to Phase 4.
Resolution 2012-3 Authorizing Illinois Public Works Mutual Aid Network Agreement: Resolution will allow the City of Greenville to enter into a mutual aid agreement for public works assistance for an emergency response and recovery from a disaster. Motion by Stephens, seconded by Littlefield, to approve resolution authorizing the execution of Illinois Public Works Mutual Aid Network Agreement (IPWMAN) (see resolution on file for full text).
Ayes: Stephens, Littlefield, Carpenter, Heath, Gaffner
Nays: None
Motion carried
Authorize Execution of Illinois Water and Wastewater Mutual Aid Agreement: Similar to action taken for Public Works, City staff desires to enter into a mutual aid agreement for water and wastewater. Motion by Heath, seconded by Carpenter, to authorize the execution of Illinois Water and Wastewater Mutual Aid Agreement.
Ayes: Heath, Carpenter, Littlefield, Stephens, Gaffner
Nays: None
Motion carried.
Proposal for Electronic Recycling Event: Due to COVID, the 2020 electronic recycling event was not held. City staff is proposing electronic recycling event with CJD E-cycling for March 26th and March 27th to include assessing a $10 fee for televisions and monitors that the city pays a disposal fee. Proposal from CJD E-cycling includes cost of boxes, semi-trailers and disposal fees. Motion by Littlefield, seconded by Stephens, to approve electronic recycling event March 26th and March 27th with CJD E-cycling, with the associated fees to be incurred as outlined in the proposal, and the City will assess a $10 disposal fee for televisions and monitors that are not flat screen LCD or LED models.
Ayes: Littlefield, Stephens, Carpenter, Heath, Gaffner
Nays: None
Motion carried
Appointments to Boards and Commissions: Motion by Gaffner, seconded by Littlefield, to appoint Shawn Cox and Dianah Kuhl-Troemel to the Band Board and Lisa Stephens as the City Council representative to the Band Board.
Ayes: Gaffner, Littlefield, Carpenter, Heath, Stephens
Nays: None
Motion carried
Mayor Gaffner noted the passing of Don Stover and acknowledged his service on the Planning Commission, impact as a business owner, and contributions as a community member.
Old Business: Mayor Gaffer commented that efforts continue to restore daycare service in the community following the closure of Sonrise Daycare Center. He also indicated that he plans to resume discussions that were halted last spring due to the coronavirus.
City Manager Willey reported on the status of various city projects.
New Business: City Manager Willey announced that Spring Clean-up will be the week of April 26th through April 30th. City-wide yard sale will be scheduled for April 23rd and April 24th.
City Manager Willey presented a new program to educate and incent residents to obtain sewer backup coverage. This program provides a one- time $50 utility bill credit to utility customers who obtain a sewer backup endorsement on their insurance policy.
Adjourn to Executive Session: At 8:09 p.m., motion by Stephens, seconded by Littlefield, to adjourn to Executive Session for discussion of Purchase of Real Estate, Section 2(c)(5); Sale of Real Estate, Section 2(c)(6); Personnel, Section 2 (c)(1- 2); and Pending Litigation, Section 2(c)(11) of the Open Meetings Act.
Ayes: Stephens, Littlefield, Carpenter, Heath, Gaffner
Nays: None
Motion carried
Reconvene: At 8:25 p.m., the council reconvened in open session with all members present.
City Attorney Agreement: Patrick Schaufelberger has been serving as the City Attorney since June 27, 2001, and the current City Attorney Agreement establishing the retainer and hourly rate was approved in 2010. Motion by Stephens, seconded by Carpenter, to adopt new resolution and agreement for retention of City Attorney with a monthly retainer of $1,500 to include 7.5 hours per month and an hourly rate of $200 per hour retroactive to June 1, 2020 (see resolution on file for full text).
Ayes: Stephens, Carpenter, Heath, Littlefield, Gaffner
Nays: None Motion carried
Adjourn: At 8:27 p.m., motion by Heath, seconded by Littlefield, to adjourn the regular council meeting.
Ayes: Heath, Littlefield, Carpenter, Stephens, Gaffner
Nays: None
Motion carried.
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Feb09_2021.pdf
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