City of Greenville City Council met Oct. 12.
Here are the minutes provided by the council:
Call to Order: The regular meeting of the Greenville City Council was called to order at 7:00 p.m. by Mayor George Barber.
Roll Call: Present: Mayor George Barber, Councilman Bill Carpenter, Councilman Iván Estévez, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens
Also Present: City Attorney Patrick Schaufelberger, Interim City Manager Sue Ann Nelson, and Deputy Clerk Jody Weiss
The pledge of allegiance to the United States flag was recited.
Citizen Input: With no comments, citizen input was closed.
CONSENT AGENDA:
∙ Approval of minutes of the September 14, 2021 Regular Council Meeting, September 21, 2021, September 29, 2021, September 30, 2021 and October 4, 2021 Special Council Meetings;
∙ Financial Statements for September 2021;
∙ Approval of Accounts Payable totaling $922,786.57;
∙ Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, and Code Enforcement Report;
∙ Record Items – None
Replace Wastewater Plant Air Conditioner:
Wastewater Plant office is in need new heating and air conditioning unit. Three bids were received ranging from $4,450 to $6,210. Low bid was submitted by Neely’s Electrical Service for $4,450.
Police Squad Vehicle Repairs:
Police Department 2016 Explorer police vehicle needed the timing chain replaced. Interim City Manager exercised emergency spending authority to approve so that timely repairs could be made. Cost estimate for repairs by Wiegman Ford is $3,096.58.
Resolution for Participation in State of Illinois Federal Surplus Property Program:
Resolution to participate in Illinois Federal Surplus program. Due to the City of Greenville having limited financial resources available for heavy duty equipment, vehicles and commodities, staff feels this would be beneficial to participate in the program.
Proposal for Service Call for Wastewater Plant Controls:
During a recent storm, a lightning strike caused a brief outage of the automated wastewater plant controls and the system did not completely come back on line. A service call is necessary to fix the issue as well as address other non-emergent issues. Emergency approval was given up to $3,600 to schedule on-site visit by technician to resolve issues. Plant continues to operate, with some of the functions temporarily in manual mode.
Approval of Consent Agenda:
Motion by Littlefield, seconded by Stephens, to approve the consent agenda as presented.
Ayes: Littlefield, Stephens, Carpenter, Estévez , Barber
Nays: None
Motion carried.
Adjourn to Executive Session:
At 7:02 p.m., the council adjourned to Executive Session for the purchase of real property under Section 2, C, 5 of the Open Meetings Act.
Reconvene in Open Session:
With all council members present, the open meeting reconvened at 7:55 p.m.
Tax Levy Determination:
In preparation for the annual tax levy that will need to be passed in December, it needs to be determined if the total dollar increase will exceed 105% of the prior year, causing a truth in taxation hearing to be necessary. Statute requires that a hearing be held if the aggregate tax levy exceeds 105% not less than 20 days before the adoption of the levy ordinance. Staff recommendation to increase the levy by 5%. General council consensus was not to exceed 5%, therefore no action was necessary.
Greenville Solar Amended and Restated Option and Lease Agreement:
Amended option and lease agreement with Greenville Solar to extend the option and lease term to July 2022. Agreement is for 20 years with three, five year extensions, with option and base rent amounts defined. The agreement also includes decommissioning requirements at the end of the project. Motion by Carpenter, seconded by Estévez, to approve the amended option and lease agreement with Greenville Solar.
Ayes: Carpenter, Estévez, Littlefield, Stephens, Barber
Nays: None
Motion carried.
General Liability Insurance Proposal:
For the fourth year in a row, IMLRMA has not increased the premium for general liability and workers compensation insurance. Total premium for 2022 coverage is $135,300.33 (net of 1% early payment discount), matching prior year’s premium. Staff recommends continuing with IMLRMA. Motion by Littlefield, seconded by Stephens to approval general liability and workers compensation insurance renewal from IMLRMA for $135,300.33.
Ayes: Littlefield, Stephens, Carpenter, Estévez, Barber
Nays: None
Motion carried.
Replace Municipal Building Phone System:
Currently the city has a Nortel Norstar phone system at the Municipal Building. The current system is extremely dated, and the city has an opportunity to share infrastructure with a new core system being purchased by Bond County 911. Bond County 911 has selection the vendor Solacom, and they had provided pricing for adding additional phones for City use for $19,220. The City will have to install cabling for the project by another vendor, with the cost yet to be determined. Motion by Stephens, seconded by Carpenter, to approve proposal from Solacom for $19,220 to purchase phone system in conjunction with Bond County 911 system upgrade.
Ayes: Stephens, Carpenter, Estévez, Littlefield, Barber
Nays: None
Motion carried.
Old Business:
Estévez updated the council on the community volunteer program that he is working to put together. Currently there are 175 students from the university that will volunteer with the program. Work continues to coordinate volunteers and projects. A logo is coming soon. The goal is to beautify the City of Greenville.
New Business: None.
Recess to Executive Session and Adjournment:
At 8:05 p.m., motion by Stephens, seconded by Littlefield, to adjourn to Executive Session for discussion of Purchase of Real Estate, Section 2(c)(5); Sale of Real Estate, Section 2(c)(6); Personnel, Section 2 (c)(1- 2); and Pending Litigation, Section 2(c)(11) of the Open Meetings Act. Meeting was adjourned from closed session at 8:41 p.m.
Ayes: Stephens, Littlefield, Carpenter, Estévez, Barber
Nays: None
Motion carried.
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Oct_12_2021.pdf
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