Wesclin Community Unit School District 3 Board of Education met Aug. 22.
Here are the minutes provided by the board:
I. Regular Meeting
A. Roll Call
The Board of Education of Wesclin Community School District # 3, Clinton and St. Clair Counties, Illinois, met in a regular session on Monday, the 19th day of July 2022, at the hour of 6:00 p.m., at the Wesclin High School in said district.
At the above-named time and place there were present the following officers and members of the Board:
Members Present Members Absent
Aaron Hoerchler, President: ______x________ ______________
Paul Josias, Vice President: ______x________ ______________
Tina Litteken, Treasurer: ______x________ ______________
Connie Elmore, Secretary: ______x________ ______________
Matt Fridley: _______________ ______x_______
Jeff Stroot: _______________ ______x_______
Zach Peters: ______x________ ______________
A quorum of the Board members being present, the current president called the meeting to order and declared the Board to be in session for the transaction of business.
Administrators present:
Jennifer Filyaw, Superintendent: ______x________ _______________
Jamey Rahm: _______________ _______________
Angela Woll: ______x________ ______________
Zack Huels: ______x________ ______________
Patrick Weathers: ______x________ ______________
Jamie Pence: ______x________ ______________
B. Approval of Minutes
Revised Minutes of the previous regular meeting and of the executive session of July 18, 2022 were approved on a motion by Connie Elmore seconded by Tina Litteken
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
C. District Finances
Motion made by Tina Litteken seconded by Connie Elmore to approve The Treasurer's Report and payment of payroll in the amount of $691,427.73 and bills in the amount of $563,870.82.
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
D. Agenda modification
Motion made by Tina Litteken seconded by Connie Elmore to approve agenda as presented.
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
Superintendent Report
Crisis Intervention Team/Student Threat Assessment Team – I am looking for a board member to volunteer participating in the Crisis Intervention Team. The main purpose is to review/update the emergency/crisis plan for natural disasters as well as threat assessments. This will team will meet once a month. The first meeting is September 7.
Joint Annual Conference is coming up on November 17-20. Please let me know soon if you would like to attend.
Southern Bus and Mobility has a used 2017 bus with approximately 48,000 miles that we are looking to purchase. One of our buses in our fleet is in disrepair and too expensive to fix.
The HVAC system in the 400 wing has not been working since the first year we were in our new high school. We have had some warranty work on it but it has not fixed the problem. The contractor we have been working with has been able to have the unit deemed a “lemon” and will have it replaced at no cost. We have installed temporary AC units in the classrooms affected. We will look into negotiating the costs we have incurred in the rental of the temporary AC units.
We have lighting issues in the cafetorium. Both the lighting fixtures and bulbs are no longer available. We are looking at options to get this situation fixed.
Principals’ Report
WMS – Had a really successful open house and start of school. We are running along great. Sports are getting started and everyone is glad to be getting back to a schedule.
TE – This was the best 1st day ever! Everyone was ready to go and on time. Kindergarten was able to have a lunch recess which is huge and never happens because lunch is confusing for the first day. The summer reading challenge had 65 students.
NBE – Would like to thank the custodians Dan Billhartz and Penny Hilmes for getting the building done and looking good. Thank you to Traci Jahnke for helping me with the transition to the school. We had 95% attendance at out open house. There was a food truck fundraiser there. We had 47 students participate in the summer reading challenge. Would also like to thank Lisa Bell and Joe Tropeano. All is working well with transportation and we are all team players.
Special Education – The new students are getting acclimated and all is working out well. We are still needing teacher aide positions if anyone would like to help.
II. Public Comments:
Knights of Columbus members Pete Schumacher, Kurt Gajewski, Robert Schlepper and Dave Lantot presented their donation check from their latest Tootsie Roll Drive to our special education department.
There was a parent concern regarding the closure of Clinton County Line Road and transportation of students in that area being dropped off after school. Transportation Directors Zack and Patrick will assist her in a solution.
III. Celebration of Success
Maintenance and Custodian Staff
Welcome back to all students and staff
Chorus/Band received a complimentary Letter
IV. Items Requiring Board of Education Action
Part Time Student
Motion by Tina Litteken seconded by Connie Elmore to approve the request to become a part time student by Samuel Lucas.
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
C. Tentative Budget
Motion by Tina Litteken seconded by Connie Elmore to approve the tentative budget and set the budget hearing for September 19 at 6pm.
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
D. Resolution Regarding Hazardous Bus Route
Motion by Tina Litteken seconded by Connie Elmore to approve the Transportation Hazardous Route Resolution for 2022-2023.
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
D. Consent Agenda
a. Employment
1. Jennifer Pensoneau – part time substitute prek teacher
2. Tonya Fohne – individual care aide and lunchroom monitor at Trenton Elementary
3. Beverly Latinette – lunchroom monitor at Wesclin Middle School
4. Judy Ford – substitute Spanish teacher
5. Grace Travous – PALS worker
6. Rachel Gregory – PALS worker
7. Colin Detmer – Fall Weights trainer
8. Dori Stempel – 4/5 Care Team Coordinator
9. Extra Duty Assignments
b. Volunteer
1. Chole Brede volunteer swim coach
c. Resignation
1. Amanda Petroski – teacher’s aide in district
2. Kim Marchal – Middle School Scholar Bowl
d. Leave Without Pay
1. Caitlyn Baker – 1 day without pay
2. Sophie Rickhoff – 1 day without pay
Motion by Tina Litteken seconded by Connie Elmore to approve the consent agenda as presented.
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
E. Closed Session for the purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Board or legal counsel for the Board, including hearing testimony on a complaint lodged against an employee of the Board or against legal counsel for the Board to determine its validity pursuant to Section 2©(1) of the Open Meetings Act.
Motion by Tina Litteken seconded by Connie Elmore to move into closed session for the purposes of considering the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Board or legal counsel for the Board, including hearing testimony on a complaint lodged against an employee of the Board or against legal counsel for the Board to determine its validity pursuant to Section 2©(1) of the Open Meetings Act. 6:34 p.m.)
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
Motion by Connie Elmore seconded by Tina Litteken to return from closed session into the regular meeting. (7:22 p.m.)
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
V. Adjournment:
It was moved by Zack Peters, seconded by Aaron Hoerchler that the meeting be adjourned. Meeting was adjourned at 7:23 p.m.
Vote: Connie Elmore-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye.
Motion passes 5-0
https://www.wesclin.org/vnews/display.v/SEC/Board%20of%20Education%7CAgenda%20and%20Minutes
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