City of Greenville City Council met Feb. 14.
Here is the agenda provided by the council:
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
5.1. Conversations are being had concerning implementing a Safety Resource Office (SRO) for the school district. More information to follow at the March council meeting.
6. ENGINEERING REPORT
6.1. ∙ The chemical feed modifications are complete except for a couple of punch list items. The items are delayed due to material delivery. Once materials are secured, the project will be made operational.
∙ Idler Lane Water Main Replacement Project—Bids were opened on January 20, 2022. The project is complete except for clean up.
∙ SRTS – M&G helped the city submit an application, which was due September 30th. Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is in progress. A coordination meeting was held with IDOT. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The project will tentatively be bid out in the first quarter of 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget.
∙ The water treatment plant was sent to the IEPA in December. RD funding is secured. The IEPA has funded the project at $1,250,000 in grant funds and $17,123,050 in loan funds (see the attached Reservation of Loan Funds letter form the IEPA). The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached original layout and estimate. The IEPA Permit has been issued. We are coordinating with the IEPA and DCEO to bid the project.
The City also received a state legislative grant from Rodney Davis which is being worked through.
∙ DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th.
∙ ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements should be made in the first quarter of 2023.
∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Announcements should be made in the first quarter of 2023.
∙ Subdivide 102 & 104 W South Street – The alley at this location is too narrow. The City is evaluating widening the alley 10’. An Ameren pole has to be relocated to facilitate the widening. The City is working with Ameren to see if the pole can be relocated.
∙ There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated.
∙ Downtown Grant – The City received $1.9 million for these improvements and they are completing the RFQ process for Engineering and Architecture.
∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project.
∙ Completed Projects:
∙ Survey on Spring Street
∙ Easements for Lights on College Avenue
∙ Survey on Pecan Street
∙ Patio at 102 N Second Street
∙ School Streets
2022 Estimate Greenville ITEP
Greenville 2022 DCEO Grant Project Area
Greenville OSLAD
Greenville SRTS
IEPA WTP Funds Letter
ITEP Exhibit
Original Layout and Estimate
SRTS Map
street phase improvements map
7. CONSENT AGENDA
7.1. Minutes of:
A) Regular Council Meeting of January 10, 2023
B) Minutes of Special Council Meeting of January 17, 2023.
C) February 6, 2023 Band Board Meeting Minutes
7.2. Financial Statements
A) January Statement
January Financial Report
7.3. Approval of Unpaid Bills
A) February bills
February 14, 2023 Accounts Payable Report for Council
Additional Payable Report for Council
7.4. Administrative Reports
A) Police Department
January 2023 Police Report
B) Public Works Department
January 2023 Public Works Monthly Report
C) Sewer Department
January 2023 Wastewater Monthly Report
D) Water Department
January 2023 Lake Readings
January 2023 Water Usage Report
E) Building Permits
January 2023 Code Enforcement Monthly Report
F) Building Inspector / Code Enforcement Officer
January 2023 Building Permit List
G) Record - None
7.5. Other Items:
7.6. Approval of consent items
Motion to approve Consent Items
8. MATTERS OF COUNCIL CONSIDERATION
8.1. Consideration of purchasing two CDs.
Motion to use monies from the Water Reserve Fund to purchase a 2 million dollar CD for 18 Months at 4.55% with Bradford National Bank and to purchase another 2 million dollar CD for 24 Months at 4.30% with Bradford National Bank.
8.2. Consideration of 2023-2024 Motor Fuel Tax Resolution.
Motion to adopt the resolution allocating $324,963 of Motor Fuel Tax Funds for maintenance of roads for the period May 1, 2023 to April 30, 2024.
8.3. Consideration of Lease renewal with McEvers Farms for approximately 70 acres of City owned ground in the Industrial Park.
Motion to renew the lease with McEvers Farms from 4/1/23 - 12/31/26 for $18,550 per year.
8.4. Consideration of amending the liquor code for special events.
Motion to approve the ordinance amending the liquor code as it pertains to special event liquor licenses.
8.5. Discussion of Zoning Compliance Violations and current policies and procedures.
8.6. Move into Executive Session
Motion to move into executive session for Sale of Real Estate and Litigation 5ILCS 2(c) (5), (6), and (11)
9. EXECUTIVE SESSION
Council may elect to go into executive session for:
Personnel 5ILCS 2(c)(1)
Purchase of Real Estate 5ILCS 2(c)(5)
Sale of Real Estate 5ILCS 2(c)(6)
Pending Litigation 5ILCS 2(c)(11)
9.1. Purchase of property.
9.2. Sale of City Property
9.3. Litigation
10. RETURN TO OPEN SESSION
10.1. Sale of City Property
10.2. Purchase of Property
11. ADJOURNMENT
https://greenvilleillinois.civicweb.net/document/8527/?printPdf=true
Alerts Sign-up