City of Assumption Finance Committee met Feb. 22.
Here are the minutes provided by the committee:
The meeting was called to order at 6:30 p.m. at City Hall by Chairman Gary Nelsen.
Roll call was answered by Alderpersons Nelsen, Reed and Sullivan. Also present was Mayor Page and City Clerk Janet Waller.
Present in the audience was Felicia King.
Alderperson Reed made a motion to approve the January 23, 2023 Finance Committee meeting minutes, seconded by Alderman Sullivan. Motion carried with Alderperson Nelsen, Reed and Sullivan voting aye and 0 nays.
Under old business:
Mayor Page noted there was no response to the letters for 326 N Poplar and we should start the process due to the condition of the house.
Under new business:
The committee went over the proposed draft to add to the police handbook.
The committee suggested adding additional holidays to the handbooks. The holidays suggested were Martin Luther King Day, President’s Day, Columbus Day, the Friday after Thanksgiving and possibly an election day.
The committee questioned if all equipment is turned in when employees leave and it was discussed cell phones haven’t been turned in. The committee suggested adding it to the handbooks that cell phones be returned.
The IHDA grant for roofs was discussed. It was suggested a third party experienced in roofing or house repair be used on the next grant application. The next application comes out in a year and a half.
The police report was reviewed.
There was a meeting on February 13, 2023 with Chastains & Associates on moving forward with a new engineer.
Mayor Page will be attending a town hall in Taylorville at 6 pm at the library in regards to possibly naming a section of Rt 51.
An update on CTI installing fiberoptic was done. The attorney had suggested possibly doing work permits.
Mayor Page signed a contract with Homefield for .08299 kw from July 2023 to July 2024. Reg Ankrom will be at the council to go over the electrical aggregation.
Assumption Fest will be August 17 thru the 19th and the City pays a $1,000.00 for advertising. Committee agreed to place on the agenda.
The audit engagement agreement letter will be placed on the agenda for council. $2,200 for the payment of the Garwood lease will be placed on the agenda. A resolution for MFT for $45,000.00 was reviewed by the committee.
The cost of jetting at GSI will be approximately $2,500.00. This will be paid from the American Rescue money.
Disbursements:
Div A (non-lead): $22,615.00
Div B2(non-lead): $3,981.94
(The pay request total $7,831.94 because the IEPA had not approved Item 29-1 before but got later approved in CO 6B. The City already paid that amount to Burdick in disbursement 9) Div B1 (lead): $36,444.51
Change Order deducts:
Change order Div A (non-lead): -$42,600.00
Change order Div B2 (non-lead): -$8,978.15
Change order Div B1 (lead): -$41,784.40.
Public Comments:
The Auxillary will be donating a bench to the park.
Finance Committee meeting was adjourned at 7:14 p.m.
https://cityofassumption.org/documents/397/2-22-23_Finance_Meeting.doc.pdf
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