Hillsboro Community School District 3 Board of Education met March 14.
Here are the minutes provided by the Board:
Hillsboro Community Unit School District #3 Board of Education
1) A regular meeting of the Board of Education was called to order by President Matt Lentz, at the Hillsboro Unit Office at 7:00 p.m. The following board members were present: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz.
2) Agenda Item 2.0 Good News Reports
Mrs. Hamman along with her fifth grade STEM program team opened the meeting. The group demonstrated their ten-step Rube Goldberg project. The amazing project won them fourth place at a STEM competition at Lincoln Land Community College. Principal Frailey shared how so many teachers in the district are going above and beyond for students daily. In addition to Mrs. Hamman running the STEM Program in her free time, Mrs. Connor recently helped his daughter Alex successfully complete a college course she was taking. He also praised Mrs. Dacia Brown who walks to the home of a student every day to be sure they get to school.
3) Agenda Item 3.0 Committee Report
3.1 Building and Grounds Committee
Building and Grounds Committee Meeting February 21, 2023-Further plans on the High School Project
Building and Grounds Committee Meeting February 28, 2023- Further plans on the High School Project
Building and Grounds Committee Meeting March 7, 2023- Further plans on the High School Project as well as the new grant received.
3.2 Transportation Committee
Transportation Committee Meeting March 7, 2023-Discussion of the Sale of 4 buses
4) Agenda Item 4.0 Consent Agenda
4.1 Approval of Special Meeting Minutes February 14, 2023
President Lentz asked for additions or corrections to the February 14, 2023 Special Meeting Minutes. There were none.
4.2 Approval of Regular Session Minutes from February 15, 2023
President Lentz asked for additions or corrections to the February 15, 2023, Regular Session Meeting Minutes. There were none.
4.3 Approval of Executive Session Minutes from February 15, 2023
President Lentz asked for additions or corrections to the February 15, 2023 Executive Session Meeting Minutes. There were none.
President Lentz asked for questions or comments. There were none.
4.5. Approval of Building and Grounds Committee Meeting Minutes from February 28, 2023
President Lentz asked for questions or comments. There were none.
4.6 Approval of Transportation Committee Meeting Minutes from March 7, 2023
President Lentz asked for questions or comments. There were none.
4.7 Approval of Building and Grounds Committee Meeting Minutes from March 7, 2023
President Lentz asked for questions or comments. There were none.
4.8 Renewal of Intergovernmental Agreement with ROE 3 for Alternative High School
President Lentz asked for questions or comments. There were none.
4.9 Renewal of Intergovernmental Agreement with ROE3 for Regional Safe Schools President Lentz asked for questions or comments. There were none.
4.10 Renewal of IHSA Membership
President Lentz asked for questions or comments. There were none.
4.11 Review and Approval of Payables
President Lentz asked for questions or comments. There were none.
4.12 Financial Report
President Lentz asked for questions or comments. There were none.
Consent Agenda Vote.
Motion made by Barb Adams, seconded by Nathan Kirby to approve all items on the consent agenda as presented. On roll call the following voted yes: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz. Motion carried 7-0.
5) Agenda Item 5.0 Old Business
5.1 Resolution Providing for the Issue of not to Exceed $7,500,000 General Obligation School Bonds (Alternate Revenue Source), Series 2023, for the Purpose of Building and Equipping a New School Building to Replace the High School Main Building, Altering, Repairing and Equipping the High School Agricultural, Cafeteria and Gym Buildings and Improving the High School Campus Site, Providing for the Pledge of Certain Revenues to the Payment of Principal and Interest on Said Bonds and the Levy of a Direct Annual Tax Sufficient to Pay Such Principal and Interest if the Pledged Revenues are Insufficient to Make Such Payment and Authorizing the Sale of Said Bonds to Stifel, Nicolaus & Company, Incorporated Bond agent Kevin Heid of Stifel presented the resolution to issue bonds for the new high school project. Closing is set for April 10th.
Motion made by Barb Adams, seconded by Nathan Kirby to approve and adopt the Resolution Providing for the Issue of not to Exceed $7,500,000 General Obligation School Bonds (Alternate Revenue Source), Series 2023, for the Purpose of Building and Equipping a New School Building to Replace the High School Main Building, Altering, Repairing and Equipping the High School Agricultural, Cafeteria and Gym Buildings and Improving the
High School Campus Site, Providing for the Pledge of Certain Revenues to the Payment of Principal and Interest on Said Bonds and the Levy of a Direct Annual Tax Sufficient to Pay Such Principal and Interest if the Pledged Revenues are Insufficient to Make Such Payment and Authorizing the Sale of Said Bonds to Stifel, Nicolaus & Company, Incorporated. On roll call the following voted yes: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz. Motion carried 7-0.
5.2 Consideration of Student Cell Phone Use Policy Revision
Discussion continued from last month. Superintendent Powell will continue to work on a draft policy. Item will be placed on the April meeting agenda.
5.3 Consideration of 2023 Summer School
Curriculum Director Hope McBrain was present to answer any questions. No additions or corrections to the plan presented at the February Regular Meeting.
Motion made by Barb Adams, seconded by John Lentz to approve the 2023 Summer School plan as presented. On roll call the following voted yes: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz. Motion carried 7-0.
6) Agenda Item 6.0 New Business
6.1 Consideration of 2023-2024 School Calendar
Curriculum Director Hope McBrain presented the 2023-2024 School Calendar. One notable change in the calendar is the school improvement days. Currently school improvements days are held on the Fridays, the new proposal would move them to Wednesdays. Item tabled to the April regular scheduled meeting.
6.2 Consideration of Request from Southwestern Illinois Building Trades Council to Enter into a Project Labor Agreement for the Hillsboro High School Construction Project
Eric Oller of the Southwestern Illinois Building Trades Council addressed the board. They would like the board to enter into a Project Labor Agreement for the new high school building project. Item will be placed on the April meeting agenda.
6.3 Resolution Authorizing Sale of School Personal Property (4 School Buses)
Superintendent Powell reviewed the resolution to authorize the sale of 4 buses. No questions or comments.
Motion made by Nathan Kirby, seconded by John Lentz to approve the Resolution Authorizing Sale of School Personal Property (4 School Buses) as presented. On roll call the following voted yes: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz. Motion carried 7-0.
6.4 Consideration of Revision of Homeschool Student Participation in Extracurricular Activities Policy
Superintendent Powell stated that IHSA has changed its policy. Homeschool students that wish to participate in extracurricular activities must now attend one in person class.
Motion made by Nathan Kirby, seconded by John Lentz to approve the revision of the homeschool policy which requires students to attend one in person class. On roll call the following voted yes: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz. Motion carried 7-0.
6.5 Energy Transmission Community Grant Award
Superintendent Powell announced the District recently received a 4.2M Energy Transmission Community Grant. The grant will be used to help with the high school building project.
7) Agenda Item 7.0 Recognition of Audience
No cards submitted.
8) Agenda Item 8.0 Communication
There was none.
9) Agenda Item 9.0 Executive Session
Motion made by Barbara Adams and seconded by Nathan Kirby to move into Executive Session at 8:28 p.m. for the purpose of considering the appointment, employment, compensation, discipline, performance, or dismissal of specific employees, student discipline and superintendents' evaluation. Voice Vote. Motion carried.
Motion by Barbara Adams and seconded by Nathan Kirby to move out of Executive session at 9:41 p.m. Voice Vote. Motion carried.
10) Agenda Item 10.0 Action Items Resulting from Executive Session
10.1 Approval of Volunteer Golf Coach
Motion made by Barb Adams, seconded by John Lentz to approve Matt Weiss as a Volunteer Golf Coach at HHS. On roll call the following voted yes: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz. Motion carried 7-0.
10.2 Acceptance of Resignation of Licensed Teacher
Motion made by Barb Adams, seconded by Nathan Kirby to approve the resignation of Beckemeyer teachers Amy Knodle and Kelby McCoy. On roll call the following voted yes: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz. Motion carried 7-0.
10.3 Employment of Elementary Teachers
Motion made by Barb Adams, seconded by Dan Tester to approve the employment of Hannah Tomazzoli, Mackenzie Bellaver and Whitney Spa. On roll call the following voted yes: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz. Motion carried 7-0.
10.4 Employment of High School Chemistry Teacher
Motion made by Barb Adams, seconded by Nathan Kirby to approve the employment of Chris Harms as HHS Chemistry Teacher. On roll call the following voted yes: Barbara Adams, John Lentz, Bryce Rupert, Kassie Greenwood, Dan Tester, Nathan Kirby and Matt Lentz. Motion carried 7-0.
10.5 Employment of Special Education Teacher No action taken.
11) Agenda Item
11.0 Adjournment.
Motion by Nathan Kirby, seconded by Dan Tester to adjourn the meeting at 9:43 p.m. Voice vote. Motion carried.
https://www.hillsboroschools.net/cms/lib/IL01904713/Centricity/Domain/292/REG%20MAR%20MIN.pdf
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