City of Greenville City Council July 11.
Here are the minutes provided by the council:
The Regular Council meeting was called to order on Tuesday, July 11, 2023 at 7:00 PM by Mayor George Barber.
1. ROLL CALL
Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and
Council Member Blake Knox
Council Absent:
Staff Present: Stefan Neece, Bill Walker, George Schofield, Michelle Liggett, City Manager Jo Hollenkamp, City Clerk Jody Weiss and via phone City
Attorney Patrick Schaufelberger
Public Present: Lee Beckman, Jeff Leidel, Robert Rodgers, Delbert Riehn, Kim Taylor, Heather Hayden, Mike Hayden, Kim Cruse, Jake Zambaldi
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
Robert Rodgers, 114 Sunset Point, is concerned about the gunshots being heard near a residential area while doing their target practice. The location is near the old sewer plant west of Sixth Street. He has an issue with them using high powered weaponry and scaring kids. He suggested taking the targets outside of residential areas, and also using the shooting range at the prison. He feels like kids and adults alike could feel like they are under a terrorist attack. He felt it was important to give peace in his neighborhood.
Delbert Riehn handed the council packets regarding digital billboards that are connected to the National Weather Service and Amber Alerts. It also has a template for escaped prisoners. Signs could also be used for Boil Orders, Hiring in PD, etc. He said the boards do not project a light. They are looking at a site by Shell. City Manager Hollenkamp said the City Ordinance says there are to be no billboards in city limits, however, a special use permit could be issued if necessary. There are 7 slides for advertisements on one side and the other side is a vinyl sign.
4. COUNCIL OR MAYOR COMMENTS
Mayor Barber read a prepared statement regarding the water treatment plant and would like to revisit the vote. Council will discuss in executive session regarding litigation.
5. CITY MANAGER COMMENTS
5.1. • The City has purchased a 2023 Dodge Durango for the police department. This is a budgeted item. $43,381
• The City has sent our support to Bond County for the 4th Fest. $10,000
• The City has purchased two ramp launch docks for Idler Lane - Budgeted - $36,144
• The City has purchased one bridge for Buzzard Bay - Budgeted - $12,130
6. ENGINEERING REPORT
6.1. Milano & Grunloh report:
• Idler Lane Water Main Replacement Project—Bids were opened on January 20, 2022. The Contractor completed seeding and mulching. Any punch list items that come up will be addressed by the Contractor.
• SRTS – M&G helped the city submit an application, which was due September 30th. Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is complete. A coordination meeting was held with IDOT. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The project will tentatively be bid out in the third quarter of 2023. The bid letting is scheduled for August 4, 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget. The next round of Safe Route to School (SRTS) Grants are due October 2, 2023 if the City would like to apply for Phase 2. See Exhibit 1. The City plans to apply for Phase 2. We will plan to have the public hearing at the August meeting.
• The water treatment plant was sent to the IEPA in December. RD funding is secured. The IEPA has funded the project at $1,250,000 in grant funds and $17,123,050 in loan funds (see the attached Reservation of Loan Funds letter form the IEPA). The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. We have received the grant agreement, executed it and sent back to DCEO. See attached layout and estimate bid tabulation. The IEPA Permit has been issued. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The bids were approximately 20% over budget. With favorable interest rates, it is recommended to award the bid to the low bidder – Grunloh Building was awarded for Contract 1 - $3,341,092 and Contract 3 -$16,408,442 with a deduct of $20,000 and a deduct for Alternate #4 for $220,543 with a resulting award of $19,508,991 and seek additional funding from the IEPA. Interest rates are approximately 1% and can be locked in for 30 years. It is recommended to request $20 million from the IEPA and proceed with the project. The City requested a loan of 22 million from the IEPA which was approved. The City needs to award the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. Attached are Amendments to the Agreement Between Owner and Engineer for Professional Services per the IEPA requirements for the City’s Approval.
• DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th. Announcements are expected in July/August.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Announcements were made last week, and Greenville was not successful. Tentatively, applications will be accepted from July – September if the City would like to reapply. The City plans to reapply. We will schedule a public hearing for the August meeting.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET is completing a geotechnical analysis in May to evaluate filling the area. The field work has been completed and the report should be received in July has been received.
• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City is still waiting on a grant agreement.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.
• Buzzard Bay Sidewalk – Sidewalk to the boat ramp was bid out on April 4th. Attached is the bid tabulation. We reviewed previous work completed by the contractor and recommend to award to Mettler Development for $67,296.00. All paperwork is complete. A pre-construction meeting was held on May 4th and the contractor plans to start work on May 15th. All work is complete except for the handrailing.
• Elm Street Overlay– This is to overlay Elm Street South of Route 40 and the parking lot at Summer Street and 2nd Street. When plans are approved, the project can be bid out.
• Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. A bid opening is scheduled for June 30th at 1:30 was held on June 30th at 1:30. The low bidder was Groundworks Contracting, Inc. at $85,595.00. We recommend awarding the contract to Groundworks Contracting, Inc.
• Source Water Protection Plan – Milano & Grunloh is working on the IEPA requirements for this project.
• Completed Projects:
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
• School Streets
• Chemical Feed Modifications
6.2. HMG Report:
• Beaumont Avenue Resurfacing
• The final project report was signed by the mayor and submitted to IDOT on June 21st. IDOT will review the report and is expected to provide notice of approval in approximately 8-10 weeks.
• Once the project report has been approved, the project will progress into IDOT Phase II, which encompasses the development of construction plans.
• There has been no movement from IDOT regarding reallocation of federal funding for this project from FY 2025 to FY 2024.
Dewey Street
• Expected construction in FY 2025.
7. CONSENT AGENDA
7.1. Minutes of:
A) Regular Council Meeting 06 13 2023.
B) Special Council Meeting 06 16 2023
C) Special Council Meeting 06 27 2023
7.2. Financial Statements
A) June 2023 Report
7.3. Approval of Unpaid Bills
A) Unpaid bills.
7.4. Administrative Reports
A) Police Department
B) Public Works Department
C) Sewer Department
D) Water Department
E) Building Permits
F) Building Inspector / Code Enforcement Officer
G) Record - None
7.5. Other Items:
A) Ratification of emergency spending for 340' of sewer lining - Visu - Sewer. $17,680.
B) Consideration of Ordinance to grant two variances to Sections 153.0996 and 153.1076 of the Unified Development Code, for the construction of a driveway entrance in the front yard and a front loading detached garage on Parcel # 05-10-15-218-013, commonly known as 1203 S Prairie Street.
Kim Taylor from Fayco was in attendance for any questions. Mrs. Cohoon had a question, but it was answered before the meeting began by Ketten. Motion to close the Public Hearing by Grove, seconded by Faulkner. All voted in favor of closing the Public Meeting.
Zbinden asked what the use will be for the home. Taylor said this will be a duplex with a garage and will be a residential home with 3 bedrooms on each side. Garage will be detached.
Hastings asked if the driveway will be a pull in and drive out rather than a circle drive. Taylor said yes as this is better for their buses.
Ketten advised no neighbors reached out to oppose the variance.
Motion by Eugene Holt, seconded by Doug Faulkner, to approve the two variances to Sections 153.0996 and 1563.1076 of the Unified
Development Code for the construction of a driveway entrance in the front yard and a front loading detached garage on Parcel # 05-10-15- 218-013, commonly known as 1203 S Prairie Street.
RESULT: Carried
MOVER: Eugene Holt
SECONDER: Doug Faulkner
AYES: Dale Hastings, Doug Faulkner, Rich Zbinden, Crystal Grove, and Eugene Holt
ABSENT: Rena Ward and Tony Atchison
C) Ratification of emergency spending with PureLine for rental of Dioxide generator i/l/o purchase ($168K). This replaces the service agreement and this agreement includes service and the generator rental for $3511 per month. We were paying $1612 per month in service only.
D) Amendment to Engineering Agreement for WTP required for IEPA loan.
E) Consideration to appoint Mr. Chintan Patel to the Tourism Committee
F) Consideration to appoint Mikey Ward to the Cemetery Committee
G) Ratification of emergency spending for WWTP Belt Press Repair
7.6. Approval of consent items
Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)
Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to approve Consent Items 7.1 - 7.6
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Lisa Stephens
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8. MATTERS OF COUNCIL CONSIDERATION
8.1. Consideration to change the August Council Meeting date due to the Bond County Fair Parade falling on the same day.
Motion by George Barber, seconded by Lisa Stephens, Motion to change the August Council Meeting time to 5:00 PM on Tuesday, August 8, 2023.
RESULT: Carried
MOVER: George Barber
SECONDER: Lisa Stephens
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8.2. Presentation of Eligibility Study and Business Development District Plan
Jake Zambaldi of Moran Economic Development presented to the council a Plan and Process Synopsis. Greenvile is considered a "blighted" area, as there are so many vacant properties and undeveloped parcels. Currently, 615 parcel areas are in the City. Of those, 65% have some sort of notable defect, such as paint, sidewalks, etc. 62% were built before 1980 . The Consumer Price Index looked at 3-5 years and 91% of parcels didnt keep up with the CPI. A business district is 23 years in duration. A public hearing will be held on August 9 at 6:00 PM. He added the business district can be changed anytime and Greenville could potentially create another business district with the 23 years starting all over again for that area.
8.3. Consideration of ordinance that sets the public hearing date for the establishment of a business district in Greenville
Motion by Ivan Estevez, seconded by Lisa Stephens, Motion to approve Ordinance for public hearing for business district.
RESULT: Carried
MOVER: Ivan Estevez
SECONDER: Lisa Stephens
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8.4. Award the Anthony Supply Storm Sewer Relocation to Groundworks Contracting for up to $86,000. This is budgeted and this is a union contractor.
Motion by Kyle Littlefield, seconded by Blake Knox, Motion to award the contract for the storm sewer relocation at Anthony Supply to Groundworks Contracting for up to $86,000.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Blake Knox
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8.5. Consideration of Public Comment Policy during council meetings.
Public Comment was again discussed and a document was handed out to the council from Kyle Littlefield to review as he had made revisions to make it more reader friendly. Ivan Estevez was concerned with the 5 minutes allowed per person per subject as someone should be able to make a valid point in 2-3 minutes, whereas the extra time would just be repeating and putting more emotion into their comment.
Motion by Kyle Littlefield, seconded by Blake Knox, Motion to approve the public comment policy with the current changes.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Blake Knox
AYES: Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
NAYS: George Barber
8.6. Consideration of Ordinance modifying the liquor code to add a Class N license (package/pour hard spirits).
Barber asked how far this establishment needs to be from an educational institution or school. City Attorney Schaufelberger said this is only for public schools K-12. Estevez is concerned this will turn into a gaming facility, and doesn't want that so close to the square and university. Barber asked Kim Cruse, owner of Munchezz, if she would enforce the age restrictions for alcohol sales, and she assured him she would. Blake Knox added we cant let gaming affect the bigger picture. Cruse stated she is wanting to do tastings so she can bring more business in to town.
Motion by Blake Knox, seconded by Ivan Estevez, Motion to approve ordinance revising the liquor code to add a new class N license.
RESULT: Carried
MOVER: Blake Knox
SECONDER: Ivan Estevez
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8.7. Consideration of resolution declaring surplus property for parcel id #5-10-15-207- 018 and to sell such property to Computer Techniques, LLC
Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to approve resolution declaring property as surplus and sell to Computer Techniques, LLC for $45,600.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Lisa Stephens
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8.8. Consideration of Ordinance to issue a class J liquor license to Leaf & Limestone.
Heather and Mike Hayden, owners of Leaf & Limestone, explained what their business entails and why they want a liquor license. Their facility will host bridal/baby showers, rehearsal dinners and small receptions and will offer food onsite, along with alcoholic drinks. They will have a bartender who will have no issue cutting someone off. They also own Loveland Home on S Fourth St and Loveland Estates in Pocahontas. They direct their wedding parties and families to stay at hotels in Greenville and want the city to be their one stop shop for all wedding festivities.
Motion by Kyle Littlefield, seconded by Blake Knox, Motion to approve an Ordinance for a class J liquor license for Leaf & Limestone.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Blake Knox
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
8.9. Move into executive session
Motion by Ivan Estevez, seconded by Kyle Littlefield, Motion to move into executive session for 5ILCS 2(c)(1) - Personnel & Litigation at 8:40 PM. Council will adjourn from Executive Session as no other business will be voted on.
RESULT: Carried
MOVER: Ivan Estevez
SECONDER: Kyle Littlefield
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
9. EXECUTIVE SESSION
9.1. Personnel 5ILCS 2(c)(1) & Litigation
10. ADJOURNMENT
Motion by Blake Knox, seconded by Lisa Stephens, to adjourn the Regular Council Meeting at 10:15 PM.
RESULT: Carried
MOVER: Blake Knox
SECONDER: Lisa Stephens
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
https://greenvilleillinois.civicweb.net/document/10959/
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