City of Greenville City Council met Oct. 10.
Here is the agenda provided by the council:
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
6. ENGINEERING REPORT
6.1. HMG Report:
Beaumont Avenue Resurfacing
• IDOT has notified HMG and the City that this project has been selected for funding acceleration as previously requested. Federal funds will be reallocated from FY 2025 to FY 2024. The project will now be targeting the April 2024 IDOT construction letting.
• To meet the April 2024 letting, preliminary construction plans need to be submitted to IDOT by December 1, 2023.
• HMG has reviewed the completed plans internally and will be submitting them to IDOT once revisions are completed.
Dewey Street
• Expected construction in FY 2025.
6.2. Milano & Grunloh Report:
• SRTS (Phase 1) Attached is a map of the application area. The City received $250,000. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. See the attached bid. The contractor has started on the project.
• SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. The application was submitted on September 28, 2023. .
• The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City requested a loan of 22 million from the IEPA which was approved. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. All the paperwork with the IEPA is complete. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. Change Order #1 for 615,092 has been approved. Pay Estimate #1 for $170,348.44 is attached for approval.
• DCEO Applications were due January 19th. Attached is a project exhibit and budget. The application was submitted January 19th. The project was funded at $1.5 million. Engineering and administration contracts are presented for approval.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Applications were accepted through August 31st. The City reapplied. The public hearing was held on August 9th and the application has been submitted.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The field work has been completed and the report has been received. Preliminary plans are complete. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 will be awarded). See the attached bid tabulation. The Notice of Award is attached for approval.
• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.
• Elm Street Overlay– This is to overlay Elm Street South of Route 40. Survey work is complete and plans are completed. The bid opening was held October 5th. The low bidder was Christ Bros. Asphalt at $310,960.32. See the attached bid tabulation. The Notice of Award is attached for approval.
• Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. The project was awarded to Groundworks Contracting, Inc. at $85,595.00. The shop drawings are approved and contract documents are prepared. The contractor plans to begin this week.
• Source Water Protection Plan –This has been submitted and received by the IEPA.
• Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.
• Development on State Route 127 – There is a potential development along the state highway. A plat is being prepared to facilitate development.
• Completed Projects:
• Idler Lane Water Main Replacement
• Buzzard Bay Sidewalk
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
• School Streets
• Chemical Feed Modifications
7. PRESENTATION BY TIM O'DONNELL FOR SPORTS BAR IN THE WATSON'S BUILDING
7.1. Preliminary Design
8. PRESENTATION BY LIBRARY BOARD
8.1. Friends of the Library Presentation by Chance Volken
9. CONSENT AGENDA
9.1. Minutes of:
A) Minutes of September 12th City Council Meeting
9.2. Financial Statements for SEPTEMBER 2023
A) September 2023 137 - 177
September Financial Report for Council
9.3. Approval of Unpaid Bills
A) Payables
September Accounts Payable Report for Council
Additional Payables for Council
9.4. Administrative Reports
A) Police Department
September Monthly Police Report
B) Public Works Department
September Monthly Report for Public Works
C) Sewer Department
SEPT 2023 MONTHLY REPORT Sewer
D) Water Department
September Monthly Water Report a
September Monthly Water Report
E) Building Permits
September 2023 Building Permits
F) Building Inspector / Code Enforcement Officer
September 2023 Monthly Code Enforcement
G) Record - None
9.5. Other Items:
A) Easement for Anthony Supply storm water repair.
Easement for Anthony Supply
B) Greenville University Homecoming Request in the amount of $3,000 for advertising.
C) I-70 Baseball Coaches Clinic in the amount of $3,000.
D) Consideration of Ordinance for IMLRMA Risk Management Renewal for $139,244.82 for the Min/Max program.
E) Ratification for Class G special event liquor license for Copper Dock LLC for Witches Night Out occurring on October 12th. Witches Night Out Liquor License
F) Consideration of Ordinance for Class C Liquor license for Capri Markets, LLC.
G) Consideration of low bidder for Elm Street overlay in the amount of $310,960.32 to Christ Brothers Asphalt.
H) Consideration of low bidder for Sunset Point Slope Stabilization in the amount of $119,170.00 granted to Slatton Excavating, Inc.
I) Consideration of pay request #1 for the Water Treat Plant in the amount of $170,348.44 to Grunloh Building Inc.
J) Consideration of change to Water Treatment Plant bid with credit of $22,830.00. Flood insurance has been removed and earthquake has been reduced to $10 million. i
9.6. Approval of consent items
Motion to approve Consent Items 9.1 - 9.6.
10. MATTERS OF COUNCIL CONSIDERATION
10.1. Consideration of Traffic Study for Future Economic Development
Motion to approve traffic study with M&G for a cost ranging between $15,000 and $25,000.
10.2. Purchase of Real Estate - Parcel ID #05-30-10-108-024 more commonly known as 220 N. 2nd Street, Greenville, IL 62246.
Motion to recommend the purchase of 220 N. 2nd Street for $300,000 to be used for the plaza visitor's center.
10.3. Consideration of Novation Agreement to relinquish the contract to provide water to the City of Donnellson and for EJ Water to pick up services.
Motion to approve the novation agreement for the City of Donnellson water supply.
10.4. Discussion of chickens in the city limits and previously passed ordinance.
10.5. Move onto Executive Session
Motion to move into executive session for 5ILCS 2(c)(1) Personnel. There will not be any business after executive session and the meeting will be adjourned from executive session.
11. EXECUTIVE SESSION
Council may elect to go into executive session for:
Personnel 5ILCS 2(c)(1)
Purchase of Real Estate 5ILCS 2(c)(5)
Sale of Real Estate 5ILCS 2(c)(6)
Pending Litigation 5ILCS 2(c)(11)
11.1. Personnel
11.2. Adjournment
Motion to adjourned.
https://greenvilleillinois.civicweb.net/document/43868/?printPdf=true
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