City of Greenville City Council met Nov. 14.
Here are the minutes provided by the council:
The Regular Council meeting was called to order on Tuesday, November 14, 2023 at 7:00 PM by Mayor George Barber.
1. ROLL CALL
Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and
Council Member Blake Knox
Council Absent:
Staff Present: City Manager JoAnn Hollenkamp, City Clerk Jody Weiss, City Attorney Patrick Schaufelberger, City Economic Development
Director Bill Walker
Public Present: Patti Maurer, Janet McCracken, Cynthia Wiegand, Holland Anthony, Patrick Miller, Laura Miller, Oscar Farina, Breck Nelson, Dora Mann,
Wayne & Myra Mollett, Terry Swalley, Patrice White, Carol Knight,
Lee Beckman
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE None
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
5.1. Thank you letter from McKendree University Bass Fishing Team
6. PRESENTATION
6.1. Presentation by Terry Swalley and Carol Knight on Character Education.
7. ENGINEERING REPORT
7.1. HMG Report:
Beaumont Avenue Resurfacing
• Pre-final plans were submitted to IDOT on October 13th. Review comments are expected 8-10 weeks from this date.
• The project is on schedule for the April 2024 construction letting.
Dewey Street
• Expected construction in FY 2025.
7.2. Milano & Grunloh Report:
• SRTS (Phase 1) Attached is a map of the application area. The City received $250,000. IDOT recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. See the attached bid. The contractor has started on the project. The contractor is approximately 50% complete. Pay Estimate #2 for $130,824.34 is presented for approval.
• SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. Theapplication was submitted on September 28, 2023. See attached exhibit.
• The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City requested a loan of 22 million from the IEPA which was approved. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. All the paperwork with the IEPA is complete. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. Pay Estimate #2 for $1,087,712.16 is presented for approval. The contractor has completed site work and is waiting on material for underground piping. See the attached construction minutes for more information.
• DCEO Applications were due January 19th. Attached is a project exhibit and budget. The application was submitted January 19th. The project was funded at $1.5 million. Engineering and administration contracts are presented for approval. Design will commence.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Applications were accepted through August 31st. The City reapplied.
• There has been severe erosion along Sunset Point. The possibility of filling Page in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The field work has been completed and the report has been received. Preliminary plans are complete. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 will be awarded). See the attached bid tabulation. The Notice of Award is attached for approval. We are completing contract paperwork.
• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.
• Elm Street Overlay– This is to overlay Elm Street South of Route 40. Survey work is complete and plans are completed. The bid opening was held October 5th. The low bidder was Christ Bros. Asphalt at $310,960.32. See the attached bid tabulation. The Notice of Award is attached for approval. The pre-construction meeting is scheduled for November 13th at 8:00 a.m. at City Hall.
• Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. The project was awarded to Groundworks Contracting, Inc. at $85,595.00. The shop drawings are approved and contract documents are prepared. The contractor plans to begin this week.
The contractor started work, but is delayed due to utility conflicts. They will start back on construction on November 13th.
• Source Water Protection Plan –This has been submitted and received by the IEPA.
• Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.
• Development on State Route 127 – There is a potential development along the state highway. A plat is beinghas been prepared to facilitate development.
• Traffic Study – This is to facilitate business growth along Route 121. This will be submitted to IDOT in December.
• Completed Projects:
• Idler Lane Water Main Replacement
• Buzzard Bay Sidewalk
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
• School Streets
• Chemical Feed Modifications
8. CONSENT AGENDA
8.1. Minutes of:
A) Regular City Council meeting of 10-10-2023.
B) Special City Council Meeting of 10-30-2023.
8.2. Financial Statements
A) October 2023 Financial Statements
8.3. Approval of Unpaid Bills
A) November bills
B) Additional payables
8.4. Administrative Reports
A) Police Department
B) Public Works Department
C) Sewer Department
D) Water Department
E) Building Permits
F) Building Inspector / Code Enforcement Officer
G) Fleet Management Report
8.5. Other Items:
A) Ratification of revised Easement for Ameren for Sunpin Solar.
B) Ordinance for Sale of Surplus Police Vehicles
C) Ratification of Ordinance for Special Event Liquor License for the VFW for the Come Home For Christmas on November 25, 2023.
D) Pay Estimate #2 for SRTS in the amount of $130,824.34
E) Pay Estimate #2 for the Water Treatment Plant in the amount of $1,087,712.16.
8.6. Approval of consent items
Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)
Motion by Ivan Estevez, seconded by Lisa Stephens, Motion to approve Consent Items 8.1 - 8.6.
RESULT: Carried
MOVER: Ivan Estevez
SECONDER: Lisa Stephens
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
9. MATTERS OF COUNCIL CONSIDERATION
9.1. Consideration of contract with DMS Contracting for curb cutting for the SRTS project in the amount of $25,461.00.
Motion by Blake Knox, seconded by Ivan Estevez, Motion to approve the contract with DMS Contracting in the amount of $25,461.00.
RESULT: Carried
MOVER: Blake Knox
SECONDER: Ivan Estevez
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
9.2. Consideration of Resolution declaring surplus property of .025 acres to be sold to The Bridge Church in the amount of $440.00.
Motion by Ivan Estevez, seconded by Kyle Littlefield, Motion to declare the property surplus and to approve the Resolution declaring surplus property of .025 acres to be sold to The Bridge Church in the amount of $440.00.
RESULT: Carried
MOVER: Ivan Estevez
SECONDER: Kyle Littlefield
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
9.3. Consideration of Ordinance which allows for Buzzard Bay Campground to be open all year long and also allows for alcoholic beverages.
Motion by Kyle Littlefield, seconded by Blake Knox, Motion to approve the ordinance to allow year round camping and the possession of alcohol in the public park and camping areas.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Blake Knox
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
9.4. Discussion of 2023 Tax Levy.
No action taken.
9.5. Revolving Loan Application for Globe Theatre
The Revolving Loan Committee has recommended the council approve $149,646 requested from Dave Willey to reopen the Globe Theatre. When Willey originally bought the theatre and rehabbed, he intentionally carved out that address for the TIF District, so as not to cause a conflict of interest with him being City Manager at the time. If he was in the TIF District, there would be no issues or bad optics.
The theatre itself will be the collateral in case of default which is more than most have had. Willey has guaranteed the theatre will reopen 120 days after the roof and HVAC is completed. The majority of the loan will be for those two things, and the City will pay $90,000 once the work is finished.
The loan will be at 1% interest for 5 years. The interest will be paid annually. At the end of 5 years, the loan will be forgiven. If for any reason the theatre closes or sells before the 5 years, the City will be reimbursed the current loan amount.
Estevez thanked Hollenkamp, Walker and Schaufelberger for their incredible work to get this done. He added we need to put the citizens first and show that we care what city residents want. Stephens stated the agreement is drafted very well and impressed with the creative financing. Littlefield said there is more collateral than most loans get, and if Willey sells then we still get the principal repaid. Schaufelberger said the title is clean on the theatre. He added once the check is cut for HVAC and the roof, it will be 120 days for the theatre to open.
Motion by Kyle Littlefield, seconded by Lisa Stephens, To approve the revolving loan as submitted for Dave Willey to reopen the Globe Theatre.
RESULT: Carried
MOVER: Kyle Littlefield
SECONDER: Lisa Stephens
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
9.6. Consideration of resolution and TIF agreement with WGO Investments (Tim O'Donnell) for the Watson's Building.
Walker told the council that WGO Investments have 4 needs. 1. Incentive Proposal of $1.2MM, which is 50% of project cost. Walker negotiated down to 32% for project cost. 2. Parking. 3. Two (2) separate liquor licenses. 4. Outdoor seating.
There will be three (3) payments. First will be at the close on the purchase of the property, second will be at the opening of the business, and third will the the first anniversary of the opening of the business.
This brings an anchor location to the square. The first floor will be the sports bar and grill, the lower level will be a speakeasy type bar to hangout, and the second floor will house at least 2 if not 6 upgraded apartments. Apartments will be 2 bedroom and 1 bathroom. The timeline is to be open for the Fourthfest.
Motion by Blake Knox, seconded by Lisa Stephens, Motion to approve the amended resolution and TIF agreement with WGO Investments as submitted.
RESULT: Carried
MOVER: Blake Knox
SECONDER: Lisa Stephens
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
9.7. Consideration of purchase of Old Dollar General Building for new downtown parking lot.
Walker stated that anyone who has looked at the Watson's property has concerns on parking. The Greenville Tire Shop is located directly south, but the City does not want to close a viable business, so the Dollar General Building location was suggested. The building will be tore down and a parking lot will be created. Along with the building location, 4000 square feet of parking is included next to Thacker Insurance.
Littlefield asked if there would be any reserved parking spots, and there will be for the 4 or 6 apartments and also one for the manager and an employee. Estevez suggested putting in an electric car charging station.
Motion by Ivan Estevez, seconded by Blake Knox, Motion to approve the purchase contract for the Old Dollar General property in the amount of $200,000 plus a $75,000 charitable contribution to the seller.
RESULT: Carried
MOVER: Ivan Estevez
SECONDER: Blake Knox
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
10. EXECUTIVE SESSION
10.1. Adjourn
Motion by Blake Knox, seconded by Lisa Stephens, Motion to adjourn the Regular Council Meeting at 9:15 PM.
RESULT: Carried
MOVER: Blake Knox
SECONDER: Lisa Stephens
AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox
https://greenvilleillinois.civicweb.net/document/72157/
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