South Central Reporter

Macoupin County Board met May 14.

Here are the minutes provided by the board:

I. CALL TO ORDER

II. ROLL CALL

PRESENT: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins

ABSENT: Armour, Blank

III. APPROVAL OF MINUTES

1. Macoupin County Board - Regular Meeting - Apr 9, 2024 6:00 PM

Motion by Stayton, seconded by Ibberson to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Jim Ibberson, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

IV. COMMITTEE REPORTS

1. Building and Grounds Committee - Regular Meeting - Apr 30, 2024 2:00 PM Motion by Wiggins, seconded by Kiel to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Tony Wiggins, Board Member SECONDER: Bernie Kiel, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

2. Building and Grounds Committee - Regular Meeting - May 6, 2024 5:00 PM Motion by Wiggins, seconded by Kiel to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Tony Wiggins, Board Member SECONDER: Bernie Kiel, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

3. Public Safety Committee - Regular Meeting - May 7, 2024 5:00 PM Motion by Dunnagan, seconded by Barr to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Leann Barr, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

4. Finance Committee - Regular Meeting - May 7, 2024 6:00 PM Motion by Barr, seconded by Dunnagan to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Leann Barr, Board Member SECONDER: Kristi Dunnagan, Board Vice Chair AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

5. Economic Development Committee - Regular Meeting - May 8, 2024 5:00 PM Motion by Dunnagan, seconded by Wiggins

RESULT: ACCEPTED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Tony Wiggins, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

6. General Administrative Committee - Regular Meeting - May 9, 2024 5:15 AM Motion by Dunnagan, seconded by Klausing to accept the minutes.

RESULT: ACCEPTED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

V. REPORTS FROM SPECIAL COMMITTEES

1. Ad Hoc Committee on Community Police Presence - Regular Meeting - Apr 30, 2024 5:00 PM

Motion by Rosentreter, seconded by Klausing

RESULT: ACCEPTED [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

VI. GUESTS

1. FY 2022-2023 Audit Presentation

Kara Fuller with Scheffel & Boyle discussed the FY 22-23 audit for the county. The county's financials are neutral, clear, and unmodified. There were no disagreements or issues with management. There were no

2. Sara Marten - University of Illinois Extension

Sara Marten with University of Illinois Extension office discussed the annual agreement. This was a state requirement that just put into writing the property tax levy amount the county approved in December.

Motion by Rosentreter, seconded by Klausing to approve the annual agreement.

RESULT: APPROVE [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

VII. APPOINTMENTS

1. Appoint Lynn Etter to the Pulliam Cemetery Board for the unexpired term of Phyliss Moffett ending December 31, 2028

Motion by Ibberson, seconded by Adden to approve appointment of Lynn Etter to the Pulliam Cemetery Board for the unexpired term of Phyliss Moffett ending December 31, 2028.

RESULT: APPROVED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Ross Adden, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

VIII. PETITIONS

IX. EXECUTIVE SESSION

X. RESOLUTIONS

1. Resolution Adjusting Capital Outlay and Contractual Services Budgets for Road Sign Replacements

Duncan said this resolution was based off of the discussion last month about replacing faded signs on county roads. It would lower the capital outlay budget by $50,000 and increase the contractual services budget by that amount to allow for the replacement of the most faded signs across the county.

Motion by Dunnagan, seconded by Starr to adopt the resolution.

RESULT: ADOPTED [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Harry Starr, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

2. Resolution Regarding Coroner and Circuit Clerk salaries

Finance Committee had recommended that the Circuit Clerk's base salary be raised from $60,000 to $68,000 and the Coroner's base salary be raised from $40,000 to $48,000. This would bring these salaries in line with the middle of the pack for surrounding counties.

Motion by Ibbserson, seconded by Rosentreter to adopt the resolution.

RESULT: ADOPTED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

3. Resolution Declaring that Macoupin County Will Not Spend of Accept Local Tax Dollars on the Immigration Crisis for Migrants and/or Asylum Seekers Entering Macoupin County

This resolution came out of the public safety and was a statement from the county to the state regarding illegal immigrants and migrants coming to the county. There was a discussion about since this is non-binding and they could still be brought here, this resolution said we wouldn't be accepting any funds for it so were we cutting our noise to spite our face? Garrison said the Board could rescind the resolution if that became an issue.

Motion by Ibberson, seconded by Barr to adopt the resolution.

RESULT: ADOPTED [UNANIMOUS] MOVER: Jim Ibberson, Board Member SECONDER: Leann Barr, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

XI. ORDINANCES

XII. UNFINISHED BUSINESS

1. Awarding Courthouse HVAC Upgrade Bid

Dave Leonetti the architect on the Courthouse HVAC project discussed the bid opening and recommendation from the Building and Grounds committee. There were multiple bids, but the committee had recommended JEN Mechanical with the outstanding issue being if the Board would accept the base bid or also include the side bid regarding the work being done at off hours instead of during the work day. There was about a $300,000 difference between the base bid and additional bid.

Motion by Stayton, seconded by Kilduff to accept the bid allowing for the work to be completed off hours at $3,890,355.

RESULT: APPROVED [15 TO 1] MOVER: Aaron Stayton, Board Member SECONDER: Ryan Kilduff, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Starr, Stayton, Trevino, Wiggins NAYS: Rosentreter ABSENT: Armour, Blank

2. Animal Control Administrator Position

Schmidt said that the person who had been hired last month for the position had moved on after a few days so the position still needed to be filled before Julie retired. The position would be advertised and applicants interviewed.

3. Additional Appraisal Approval for Additional Potential Sale of Property - Business Park

Duncan said previously Armour had been given permission to seek an appraisal for part of the business park farm land. Another potential buyer of a different piece of it had also reached out. The Economic Development committee recommended having the appraiser do the entire area and putting it all up for sale to see if there was any other potential interest.

Motion by Stayton, seconded by Rosentreter to approve the additional appraisal.

RESULT: APPROVED [UNANIMOUS] MOVER: Aaron Stayton, Board Member SECONDER: Molly Rosentreter, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

4. Direct State's Attorney to send letter terminating one of county's farm leases Duncan said this was related to the farm ground south of Carlinville that was connected to the landfill property that the county trustee currently has in it's name. The county was looking to split that farmland off from the landfill and have the trustee sell it. The first step on that would be having the State's Attorney end that lease.

Motion by Rosentreter, seconded by Barr to direct the State's Attorney to send a letter terminating one of the county's farm leases.

RESULT: APPROVED [UNANIMOUS] MOVER: Molly Rosentreter, Board Member SECONDER: Leann Barr, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

XIII. NEW BUSINESS

1. Initial Discussion on FY 24-25 Revenue Projections before Hearings

Duncan walked the Board through the initial revenue projections for FY 24-25. Overall, the revenue projected for this fiscal year is $9,689,119 and the initial projection so far is $9,829,266 which means there is about $140,147 in new revenue. The budget requests are looking like there is $600,000 in new spending requested. Duncan also stressed that 2/3 of the general fund revenue comes from 4 sources: property tax, sales tax, income tax, and personal property replacement tax. The county only controls 1 of those, the property tax, and even then is limited by PTELL. The other 3 are from the state and he showed trendlines over the last 10 years. While these had significant increases from 2020 to 2022, it has leveled off and it should not be expected that those would increase.

XIV. CONSENT AGENDA

1. Claims and Officers Report

Motion by Kilduff, seconded by Klausing to approve the claims and officers report.

RESULT: APPROVED [UNANIMOUS] MOVER: Ryan Kilduff, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

2. Mileage and Per Diem

Motion by Kilduff, seconded by Klausing to approve the mileage and per diem.

RESULT: APPROVED [UNANIMOUS] MOVER: Ryan Kilduff, Board Member SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

3. COMMUNICATIONS

Motion by Dunnagan, seconded by Klausing to accept and place on file the communications.

RESULT: ACCEPT AND PLACE ON FILE [UNANIMOUS] MOVER: Kristi Dunnagan, Board Vice Chair SECONDER: Holly Klausing, Board Member AYES: Schmidt, Dunnagan, Adden, Barr, Dragovich, Heuer, Ibberson, Kiel, Kilduff, Klausing, Payne, Rosentreter, Starr, Stayton, Trevino, Wiggins ABSENT: Armour, Blank

1. Monthly County Clerk Report - April 2024

2. Monthly Animal Control Report - April 2024

3. Monthly American Rescue Plan Report - April 2024

4. Brushy Mound Township and Road District Local Government Efficiency Report

XV. MATTERS OF RECOGNITION

1. Recognition of Matthew Dunn and Patrick Dunn for achieving rank of Eagle Scout with Carlinville Troop 62

Patrick and Matthew Dunn were recognized for their achievement of reaching Eagle Scout. Patrick painted and organized the Community Closet at the High School and Matthew had painted and refurbished the gazebo on the Carlinville square.

XVI. ADJOURNMENT

Motion by Kilduff, seconded by Ibberson to adjourn at 7:42 pm. All in favor. Motion carried.

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