South Central Reporter

Macoupin County Board Road and Bridge Committee met Jan. 8.

Here are the minutes provided by the committee:

I. CALL TO ORDER

PRESENT: Kiel, Heuer, Armour, Barr, Rosentreter, Wiggins, Reinhart, Coe ABSENT: Adden

II. AUDIT BILLS

1. Review and Recommend monthly claims

Claims 14473 through 14514 totaling $ 104,166.78 were read and the following motion made:

Motion made by Rosentreter, seconded by Armour to approve the claims and recommend payment by the full board.

RESULT: APPROVED [UNANIMOUS]  MOVER: Molly Rosentreter, Member SECONDER: Todd Armour, Member AYES: Kiel, Heuer, Armour, Barr, Rosentreter, Wiggins ABSENT: Adden

III. 50/50 PETITIONS

IV. NEW BUSINESS

1. Resolution to appropriate Rebuild Illinois (RBI) funds to the Staunton-Bunker Hill Road resurfacing project

The Committee considered a resolution appropriating the remaining Rebuild Illinois funds to the Staunton-Bunker Hill Road resurfacing project (Section 23- 00108-00-BR). The following motion was made:

Motion made by Rosentreter, seconded by Heuer to approve the Resolution for Improvement Under the Illinois Highway Code for the Staunton-Bunker Hill Road resurfacing project in the amount of $997,904.40 and recommend passage by the full board.

RESULT: MOTION TO RECOMMEND [UNANIMOUS]  MOVER: Molly Rosentreter, Member SECONDER: Gordon Heuer, Vice Chair AYES: Kiel, Heuer, Armour, Barr, Rosentreter, Wiggins ABSENT: Adden

2. Power-to-Act resolution to award contracts from the County’s MFT Rock Letting A resolution giving the Road and Bridge Committee Chairman Power-to-Act to accept the low bids and award contracts from the January 14, 2025 County Motor Fuel Tax Rock letting was considered.

Motion made by Barr, seconded by Armour to approve the Power-to-Act resolution for the Motor Fuel Tax letting and recommend passage by the full board.

RESULT: MOTION TO RECOMMEND [UNANIMOUS]  MOVER: Leann Barr, Member SECONDER: Todd Armour, Member AYES: Kiel, Heuer, Armour, Barr, Rosentreter, Wiggins ABSENT: Adden

3. Redivision of Gander Point Subdivision Lot 1

The Committee considered the final plat of the Gander Pointe Subdivision – Resubdivision of Lot 1. The subdivision is located in Section 20 of Brighton Township along Brown Road. All signoffs have been received. The owner has the necessary soil analysis from the previous submittal of the Gander Point Subdivision. There was unanimous concern by the committee that the developer is trying to circumvent the subdivision ordinance to achieve what is a six lot minor subdivision. Subdivision Officer Aaron Coe stated that the developer may be taking advantage of the ordinance but he is not doing anything prohibited by the ordinance. States Attorney Garrison has been asked for his legal opinion. The Committee also requested Mr. Coe contact the Village of Brighton to inquire of its position on the approval of the subdivision, which falls inside of its zoning limits. Following motion was made:

Motion made by Armour, seconded by Rosentreter to approve the Gander Pointe Subdivision – Resubdivision of Lot 1 subject to receiving States Attorney Garrison’s approval before the January 14, 2025 County Board meeting and recommend approval by the full Board. If the States Attorney’s approval is not received by that date the Road and Bridge Committee will reconsider the subdivision at its February 2025 meeting.

RESULT: MOTION TO RECOMMEND [UNANIMOUS]  MOVER: Todd Armour, Member SECONDER: Molly Rosentreter, Member AYES: Kiel, Heuer, Armour, Barr, Rosentreter, Wiggins ABSENT: Adden

4. Preliminary engineering agreement with Veenstra-Kimm for resurfacing of a portion of Staunton-Bunker

The Preliminary Engineering Agreement with Veenstra-Kimm for the resurfacing of a portion of Staunton-Bunker Hill Road, County Highway 14 (Section 23- 00108-00-BR) was considered. This project will be funded with the remaining RBI funds appropriated above. The following motion was made:

Motion made by Rosentreter, seconded by Wiggins to approve the preliminary engineering agreement with Veenstra-Kimm in an amount not to exceed $29,542.00 and recommend passage by the full board.

RESULT: MOTION TO RECOMMEND [UNANIMOUS]  MOVER: Molly Rosentreter, Member SECONDER: Tony Wiggins, Member AYES: Kiel, Heuer, Armour, Barr, Rosentreter, Wiggins ABSENT: Adden

5. Construction Engineering agreement with Cummins Engineering for the construction of the Lotus Wind Farm

The Construction Engineering Agreement with Cummins Engineering

Corporation for the construction inspection and observation of the public road improvements required for the Lotus Wind Farm construction was discussed. This contract will be between the County and CEC but all CEC costs will be paid by APEX. There will be no local county funds involved.

Motion by Barr, seconded by Armour to approve the construction engineering agreement with Cummins Engineering Corporation in an amount not to exceed $941,212.92 and recommend passage by the full board.

RESULT: MOTION TO RECOMMEND [5 TO 1]  AYES: Kiel, Heuer, Armour, Barr, Rosentreter NAYS: Wiggins ABSENT: Adden

V. DISCUSSION

1. ARPA

The Committee was updated on the ARPA projects. Reinhart has received verification that all the Highway Department ARPA funds were expended or obligated by the deadline. In December, the two new mowing tractors were purchased and the claim for the remainder owed on the first four tandems was submitted.

The four tandems purchased last fall are the only items remaining to be purchased. The invoices for these will come in the spring when the chassis are built and again in the fall when the bodies are complete.

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