South Central Reporter

City of Assumption City Council met Sept. 3.

Here are the minutes provided by the council:

Meeting called to order at 7:00 p.m. at the Bromwell Lodge by Mayor William Herbord who led the Pledge of Allegiance.

Roll call was answered by Alderpersons Ricky Bradshaw Jr., Gary Nelsen, Travis Sullivan and Donny Walden. Also, present were Mayor William Herbord, Attorney Stephen Hedinger, Police Chief Seath Hubbs, Treasurer Angel Palmer and City Clerk Janet Waller. Alderperson Herb Palmer arrived at 7:01 pm and Kim Porter at 7:02 pm.

Present in the audience were Engineer Daniel Luca from Chastain’s & Associates, Janis Herbord, Ben Thompson, Jordan Stoune, Lila Wempen, Carol Eller, Travis Vandenberg, Brenda Sterenberg, Kim Schmitz, Karen Ohl, Kenny Ohl, Lynn Zuber, Julie Holthaus, Shane Ashley, Jeremiah Burns and Remington Menard. Donnie Moore, Diane and Ralph Musick arrived at 7:11 pm.

Council Member Walden, seconded by Council Member Nelsen, made a motion to approve the minutes of August 6, 2025 City Council Meeting. Motion carried with Alderpersons Bradshaw, Nelsen, Palmer, Sullivan and Walden voting aye and 0 nays. Alderperson Porter was absent.

Approval of Bills:

Council Member Nelsen, seconded by Council Member Palmer, made a motion to approve the payment of the bills as they appear on the Warrant Sheets. Motion carried with Alderpersons Walden, Sullivan, Palmer, Nelsen and Bradshaw voting aye and 0 nays. Alderperson Porter was absent.

Public Comments:

A member of the public thanked everyone for the help with the St Jude’s Fundraisers and the night the runners were in town. St. Jude’s sent a nice letter and very appreciative of Assumption.

The public attended to issue a verbal complaint about the 213 Sarah Street. The public requested the City handle the issue with the cockroaches at 213 Sarah Street.

Owners of J&R Diesel informed the council their business will be taking appointments only at their business and there will not be any vehicles outside of the business.

A member of public questioned about asphalt in front of his business. Chastain’s will be reviewing pictures.

Another member of the public informed the City about the issue with water around 207 Sarah Street.

Communications from the Mayor:

No information to share at this time as he continues to work on things. Communications from the City Attorney:

Attorney Hedinger updated the status of 213 Sarah Street.

Communications from the Treasurer:

Nothing to report.

Communications from the Alderpersons

Alderperson Palmer questioned about the tornado siren. Mayor informed him there are no grants available at this time. Alderperson Nelsen has checked into it and there will be service contracts needed and the costs for one was estimated at $40,000.00 and we would need two.

Alderperson Palmer noted the weeds along the railroad need to be addressed.

Alderperson Palmer questioned about the 2 vehicles parked in the first block of West First Street if they are abandoned or if they could be moved.

Alderperson Porter apologized for being late as she was reviewing the bills at City Hall. She questioned about the attorney fees. She asked if the fees will be billed to the resident. The council discussed if the resident could be billed and if we could do a blanket ordinance to charge the resident. If they are not going to pay a water bill then they are not going to pay $3,000.00 in attorney fees.

Applications for TIF was discussed. Applications fees are to be collected as part of the TIF agreement.

Under New Business:

Engineer Daniel Luca reported the Water Treatment Plant is working on the masonry for the building.

The Lead Service is almost completed except for seeding and grading. The Watermain Project is done except for seeding and grading.

The concrete pad will be replaced for the resident on Larochelle Street.

Motion to approve invoice for Water Treatment Plant:

Burdick Heating and Plumbing Disbursement $163,877.40

Chastain Invoice $2,422.31

Total $166,299.71

Council Member Nelsen, seconded by Bradshaw, made a motion to approve the Burdick disbursement for $163,877.40 and Chastain pay request for $2,422.31 for a total of $166,299.71. Motion carried with Alderpersons Sullivan, Palmer, Nelsen, Porter, Walden and Bradshaw voting aye and 0 nays.

Motion to approve invoice for Sewer:

Petersburg Plumbing Disbursement $23,873.20

Chastain Invoice $8,761.15

Total: $32,634.35

Council Member Nelsen, seconded by Council Member Palmer, made a motion to approve $23,873.20 for Petersburg Plumbing and $2,422.31 for Chastain for a total of $32,634.35. Motion carried with Alderpersons Palmer, Bradshaw, Nelsen, Porter, Walden and Sullivan voting aye and 0 nays.

A change order deduct of $-1,525.00 for the sanitary sewer not used. Council Member Porter, seconded by Council Member Palmer, made a motion to approve a deduct of $-1,525.00 for the sanitary sewer not used. Motion carried with Alderpersons Palmer, Bradshaw, Nelsen, Porter, Walden and Sullivan voting aye and 0 nays.

Motion to approve invoice for Watermain Project:

Petersburg Disbursement $61,807.52

Chastain Invoice 36 & 37 $4,040.01

Total: $65,847.53

Council Member Nelsen, seconded by Walden, made a motion to approve $61,807.52 for Peterburg Disbursement and $4,040.01 for Chastain for a total of $65,847.53. Motion carried with Alderpersons Nelsen, Porter, Sullivan, Walden, Bradshaw and Palmer voting aye and 0 nays.

Motion to approve invoice for Lead Service Project:

Petersburg Plumbing Disbursement $48,668.02

Chastain Invoice 23 & 24 $7,355.30

Total: $56,023.32

Council Member Nelsen, seconded by Council Member Walden, made a motion to approve $48,668.02 for Petersburg Plumbing Disbursement and $7,355.30 for Chastain Invoice for a total of $56,023.32. Motion carried with Alderpersons Bradshaw, Nelsen, Palmer, Porter, Sullivan and Walden voting aye and 0 nays.

A change order for the cost for stops installed was $5,421.19. Council Member Palmer, seconded by Council Member Nelsen, made a motion to approve the change order for $5,421.19. Motion carried with Alderpersons Walden, Sullivan, Porter, Palmer, Nelsen and Bradshaw voting aye and 0 nays.

Alderperson Porter questioned about the fresh air ventilation at the new Water Treatment Plant. Engineer Daniel Luca noted they have discussed it and we should have no issues.

The 2020 squad car repair will be $5,620.57 for a new transmission with a 2 year warranty. Council Member Nelsen, seconded by Council Member Walden, made a motion to approve $5,620.57 for a new transmission for the 2020 squad car. Motion carried with Sullivan, Palmer, Nelsen, Porter, Walden and Bradshaw voting aye and 0 nays.

The IML Conference is September 18-20, 2025 in Chicago. Alderperson and Sullivan and Walden would like to attend the conference. Council Member Porter, seconded by Council Member Nelsen, made a motion to allow Alderpersons Sullivan and Walden to attend the IML Conference September 18 – 20, 2025. Motion carried with Alderpersons Porter, Sullivan, Walden, Nelsen, Bradshaw and Palmer voting aye and 0 nays.

The TIF Application from J&R Diesel was reviewed. Moran and Associates recommendation was reviewed. The council agreed on $19,000.00 minus the $570.00 fee and 4 yearly installments to be made. Council Member Nelsen, seconded by Council Member Bradshaw, made the motion to approve $19,000.00 of TIF minus the $570.00 fee to J&R Diesel at 301 S Chestnut. The payment will be split into 4 years. A resolution and contract will be on the October 1 City Council agenda. Motion carried with Alderpersons Nelsen, Porter, Sullivan, Walden and Bradshaw voting aye and 0 nays. Palmer abstained.

Public Comments:

Council Member Palmer, seconded by Council Member Walden, made a motion to adjourn the meeting at 8:05 pm. Motion carried with Alderpersons Palmer, Bradshaw, Nelsen, Porter, Walden and Sullivan voting aye and 0 nays.

Council Member Walden, seconded by Council Member Sullivan, made a motion to approve the City Council Minutes of September 3, 2025 at the October 1, 205 City Council Meeting. Motion carried with Alderpersons Palmer, Porter, Sullivan and Walden voting aye and 0 nays. Absent were Bradshaw and Nelsen.

https://cityofassumption.org/documents/397/9-_September_2025.pdf