City of Litchfield Council met Aug. 2.
Here is the agenda provided by the council:
Mayor Steven Dougherty called the Regular Meeting to order on August 2, 2018 at 6: 30 p.m.The Pledge ofAllegiance was recited. Present on roll call were Alderpersons Dwayne Gerl, Marilyn Sisson, Dave Hollo, Mark Brown, Kassidy Paine, Tim Wright, Woodrow Street, andRay Kellenberger.
Public Participation:
Laura Schollmeyer and Jerry Zeller each addressed the Council regarding lake lots, and the required removal of all personal items at the end ofthe season. Mr. Zeller stated that he felt the campers in Rainmaker Cove would be willing to help with cleaning the lake lots. MayorDougherty said that the lots are not meant to be permanent building sites, but that the specific rule would be reviewed. He also said that FOLLY would welcome the help of volunteers. MikeWalker shared his concerns regarding the lake superintendent, and the required display of boat stickers which he believes is unclear in the ordinance. Mayor Dougherty said that LakeSuperintendent Lamb has been directed to enforce the ordinances and rules of the City Council, and should be able to do so without fear of confrontation. He thanked all three for speaking to the Council and said their concerns would be taken into consideration.
Other Business:
Alderman Street made a motion, seconded by Alderman Kellenberger to accept the minutes of the July 19, 2018 meeting
The Mayor directed a roll call vote.
Aye: Gerl, Sisson, Hollo, Brown, Paine, Wright, Street, Kellenberger
Naye: None.
Motion carried.
Alderman Gerl made a motion, seconded by Alderman Street to direct the City Clerk to transfer funds from the city sales tax to the City' s general fund to issue checks and authorize to pay the bills.
The Mayor directed aroll call vote.
Aye: Gerl, Sisson, Hollo, Brown, Paine, Wright, Street, Kellenberger
Naye: None.
Motion carried.
OldBusiness:
None.
New Business
Fire:
Alderman Street made a motion, seconded by Alderman Brown to approve a service contract with Physio Control Inc., to provide annual maintenance on LIFEPAK monitor/defibrillators and authorize the Mayor to sign the contract.
The Mayor directed a roll call vote.
Aye: Gerl, Sisson, Hollo, Brown, Paine, Wright, Street, Kellenberger
Naye: None.
Motion carried.
Administration:
Alderman Street made a motion, seconded by Alderman Wright to approve an Ordinance Establishing New Service Provider Fee For Any Holder Who Offers Cable Service or Video Service on a Commercial Basis Pursuant to 220 ILCS 5/21- 801 with Telecommunications Management, LLD, dba New Wave.
The Mayor directed a roll call vote.
Aye: Gerl, Sisson, Hollo, Brown, Paine, Wright, Street, Kellenberger
Naye: None.
Motion carried.
Economic Development:
Alderman Kellenberger made a motion, seconded by Alderwoman Paine to approve the Downtown Fagade Grant application submitted by Caterina Vitale of Gianni' s Pizza for the property located at 121 East Union Avenue for an amount not to exceed $ 1, 528. 81 contingent upon the Building Department granting final approval of materials used and work completed and to authorize the City Clerk to issue a check.
The Mayor directed a roll call vote.
Aye: Gerl, Sisson, Hollo, Brown, Paine, Wright, Street, Kellenberger
Naye: None.
Motion carried.
Wastewater:
Alderman Gerl made a motion, seconded by Brown to authorize Equipment Pro Inc., to rebuild Return Activated Sludge Pump (RAS)# 2 located in the RAS Building atthe Wastewater Treatment Facility for a cost not to exceed $2,373. 50 plus freight and to authorize the City Clerk to issue a check.
The Mayor directed a roll call vote.
Aye: Gerl, Sisson, Hollo, Brown, Paine, Wright, Street, Kellenberger
Naye: None.
Motion carried.
Alderman Gerl made a motion, seconded by Alderman Wright to authorize Plocher Construction for the installation of the replacement Vaughan Rotomix chopper/mixing pump system in the blue Sludge Storage Tank located at the Wastewater Treatment Plant for an amount not to exceed$ 41, 000 and to authorize the City Clerk to issue the check. When asked about the longivity of the system, Craig Noble remarked that it should last 10- 15 years, adding that it has a separate pump and motor.
The Mayor directed a roll call vote.
Aye: Gerl, Sisson, Hollo, Brown, Paine, Wright, Street, Kellenberger
Naye: None.
Motion carried.
Streets:
Alderwoman Paine made a motion, seconded by Alderman Wright to reject all bids and readvertise for bids for a 30 ft. X 48 ft. open air pavilion for the Madison Park Phase II renovation.City Administrator Flannery explained that the previous bid specifications were very detailed and contained no provision for alternatives that were equal to or exceeded the standards. An addendum had been prepared but by the time it went out, the bid cycle had come and gone. Only one bid had been received. In order for all prospective bidders to be on a level playing field, the bid specs were revised to allow for alternative materials.
The Mayor directed a roll call vote.
Aye: Gerl, Sisson, Hollo, Brown, Paine, Wright, Street, Kellenberger
Naye: None.
Motion carried.
Building and Grounds:
Discussion with possible action regarding the HVAC. City Administrator Flannery explained that there continues to be issues with the current HVAC system. A condenser is out in one of the units while another continues to freeze up and leak water into the administration office. BuildingInspector Gary Baker added that the unit is very old and that the motor, belts and fan for one unit need attention. Three times there have been issues with the unit freezing up. Flannery asked for direction from the Council as to whether to make repairs to the existing units or to explore new units with a possible split system alternative. After brief discussion, Flannery was directed to look into replacing the units.
Discussion with possible action regarding the City Hall emergency repairs. City Administrator Flannery reported that there had been a sewer back up at City Hall and that the street department and building inspector are still trying to find the issue. She explained that Serv Pro had begun clean up and removal of the affected materials such as drywall and carpet. She asked for direction and authorization to move forward to do the necessary emergency repairs. The Council gave authorization to proceed.
Alderman Kellenberger made a motion, seconded by Alderman Brown to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:
1." The setting of a price for sale or lease of property owned by the public body."(5ILCS 120/ 2( 2)( 6)
2. " Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body 3. "
body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered in to the minutes of the closed meeting."(5ILCS
120/ 2( 2)( C)( 11)
Discussion of minutes of meeting lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06." ( 5ILCS 120/2(2)( C)( 21)
The Mayor directed a roll call vote.
Aye: Gerl, Sisson, Hollo, Brown, Paine, Wright, Street, Kellenberger
Naye: None.
Motion carried.
Executive Session was entered into at 7:01 p.m.
Alderman Brown made a motion, seconded by Alderman Kellenberger to return to open session at 7: 13 p.m.
Having no further business, Alderwoman Paine made a motion, seconded by Alderman Kellenberger to adjourn the regular meeting of the Litchfield City Council.
The Mayor called for a voice vote, motion carried, and the regular meeting adjourned at 7: 15 p.m.
http://www.cityoflitchfieldil.com/news/images/August2,2018.pdf
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