City of Greenville Council met Oct. 9.
Here is the minutes provided by the council:
Call to Order: The regular meeting of the Greenville City Council was called to order on Tuesday, October 9, 2018 at 7:04 p.m. by Mayor Alan Gaffner.
Roll Call: Present: Mayor Alan Gaffner, Councilman Bill Carpenter, Councilman John Gillard, Councilman Mike Heath and Councilman Kyle Littlefield.
Also Present: City Attorney Patrick Schaufelberger, City Manager Dave Willey and City Clerk Sue Ann Nelson.
The pledge of allegiance to the United States flag was recited.
Citizen Input: Lisle Gaffner representing 2 Creeks mobile home park, addressed the council and asked that the city consider increasing the utility deposits for rental properties. With no further comments, citizen input was closed.
CONSENT AGENDA:
Ordinance 3181 – Grant Masa Milling Conditional Use Permit for Wastewater Pretreatment Facility:
Generator Maintenance:
• Approval of minutes of the September 11, 2018 Regular Council Meeting;
• Financial Statements for September 2018;
• Approval of Accounts Payable totaling $865,906.11;
• Approval of Committee Meeting Minutes of the September 24, 2018 Planning Commission Meeting;
• Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, Code Enforcement, and Annual Greenville Public Library Report;
• Record Items – Dino Boat Variance.
Conditional Use Permit for Masa Milling to construct and operate a wastewater pre-treatment facility in Industrial Park, zoned Industrial Heavy, consisting of an anaerobic reactor to treat waste, separate the sludge, and expend the biogas through a flame system and discharge into the city’s sewer system (see ordinance on file for full text).
Low proposal submitted from Luby Equipment Services of $7,745 to perform service and maintenance on seven large generations two times each year. Units are located at the water plant, sewer plant and lift stations.
Manhole Relining:
Approval of Consent Agenda:
Low bid received from Spectra Tech to reline twelve manholes for $26,097.50.
Motion by Gillard seconded by Littlefield, to approve the consent agenda as presented.
Ayes: Gillard, Littlefield, Carpenter, Heath, Gaffner Nays: None Motion carried.
Idler Lane Rebuild Change Order:
When the old road was removed as part of the Idler Lane rebuild, it was discovered that there the underlying base was not sufficient to pour the new concrete roadway. Substantial work was performed to enhance the sub-base including additional excavation and the addition of fabric and rock. Project is being funded by state and federal grants with the remaining portion the responsibility of the local agency.
Federal and State Funds Secured 626,088 Construction Bid Amount 572,480 Funding for Overages 53,608
Change orders for subgrade rock and other miscellaneous upgrades 140,000
Local Agency Share for additional work 86,392
Kent Schwierjohn, engineer with HMG, was in attendance and explained what was found when the old roadway was removed and outlined the remediation plan. When asked if the project could have been delayed if there was a known issue with the base, Mr. Schwierjohn explained that some of the federal and state funding would not have been available and the project may have been cost prohibitive if it had been delayed. Once construction was to the point that it was known, the project needed to move forward to completion. Motion by Gillard, seconded by Heath, to approve additional $86,392, to be paid from Route 127/I-70 TIF fund, for additional Idler Lane FAU street improvements due to issues with the sub- base.
Ayes: Gillard, Heath, Carpenter, Littlefield, Gaffner Nays: None Motion carried.
Resolution 2018-8 Support for Using STU funds for Future Elm Street Project:
City is eligible for STU funds in 2020 and has designated completing an asphalt mill and fill of Elm Street from Louis Latzer Drive to Route 40. Estimated construction cost for the project is $176,870 with the city to be responsible for preliminary and construction engineering estimated at $28,000. Resolution of Support will authorize the City Manager and City Clerk to execute necessary documents and provide information to proceed with the project. Motion by Heath, seconded by Carpenter, to approve Resolution of Support for Elm Street FAU route project and authorize City Manager and City Clerk to execute necessary documents and provide information to proceed with the project.
Ayes: Heath, Carpenter, Gillard, Littlefield, Gaffner Nays: None Motion carried.
Elm Street Path Engineering Study and ITEP Grant Application:
Council received the Preliminary Investigation report prepared by Juneau Associates for a multi-use path with a cost estimate of $387,235 for an asphalt path and $525,437 for a concrete path. The next step is to obtain commitments for the necessary easements, submittal required reports and completion of the ITEP application.
Water Treatment Plant Update and EDA Agreement:
Staff continues to work to identify options for an upgrade or to construct a new water plant, with a new cost estimate expected in the next 30-60 days. City Manager has met with Schmutte & Associates about pursuing grant funding for the project, which will require a professional services agreement. Motion by Gillard, seconded by Littlefield, to approve consulting agreement with Schmutte & Associates for professional services to pursue funding for water plant project not to exceed $10,000.
Ayes: Gillard, Littlefield, Carpenter, Heath, Gaffner Nays: None Motion carried.
Governor Bond Lake Trail:
Council had previously discussed construction of a proposed 1.5 mile trail on city-owned property at Governor Bond Lake near the Idler Lane boat ramp. Project encompasses clearing underbrush, excavation of 6’ wide trail and installation and packing of millings to create pathway. It is estimated that the cost to construct the path, install boardwalks and bridge will cost approximately $30,000. Additional plans are to asphalt the path and to update the restroom facilities. Total estimated expenditures for this work would be an additional $60,000, and will require bids to be obtained for the asphalt and restroom sewer improvements. Motion by Gillard, seconded by Carpenter, to authorize the City Manager to approve individual expenditures not to exceed $30,000 for construction of Governor Bond Lake trail and to provide proposals when appropriate for asphalt and restroom improvements.
Ayes: Gillard, Carpenter, Heath, Littlefield, Gaffner Nays: None
Historical Society and Bicentennial Park Street Improvement Discussion:
The Historical Society recently was gifted the DeMoulin House on Fourth and Winter. This is directly across the street to where Kingsbury Park District is constructing their new Bicentennial Park. Both public spaces will bring in added traffic and additional parking needs. City Manager Willey suggested that the city put culverts on both sides of Winter to eliminate the ditch, install curb and gutter and then asphalt the roadway to the alley or end of the block as part of next year’s street improvement program. Council concurred as proposed by the City Manager. This work will be part of future street maintenance.
Animal Control Update:
City Manager suggested that the City Council try to set up another joint meeting with the Bond County Board to work on details of the animal control agreement. It was suggested to try to set up the joint meeting in conjunction with the county’s November 20th meeting date.
Ordinance 3182 – Amend City Code Parking for Persons with Disabilities:
In response to a request for a parking space for persons with disabilities, ordinance presented to amend city code to add a handicap space on Third Street between College Avenue and Oak Street specified as the first parking space north of College Avenue on the west side of Third Street. Motion by Gillard, seconded by Gaffner to adopt ordinance to add a handicap space on Third Street between College Avenue and Oak Street specified as the first parking space north of College Avenue on the west side of Third Street (see ordinance on file for full text).
Ayes: Gillard, Gaffner, Carpenter, Heath, Littlefield Nays: None
Drug Update: City Manager reported that police department is fully staffed and that once all field training has been completed an officer will be assigned to the drug task force.
Appointment to Boards and Commissions:
None.
Old Business: Following the request of council members and urging of several concerned citizens, Mayor Gaffner stated that he plans to schedule a special council meeting on October 25, 2018 at 7:00 p.m. to discuss Occupancy Permits.
New Business: Councilman Carpenter reported on the active shooter training that was recently held at the high school involving school district, police and emergency response personnel.
Recess to Executive Session and Adjourn:
City Clerk At 8:52 p.m., moved by Gillard, seconded by Heath, to recess to executive session for Purchase of Real Estate, Section 2 (c) (5); Sale of Real Estate, Section 2 (c) (6); Pending Litigation, Section 2 (c) (11); Personnel, Section 2 (c) (1-2) of the Open Meetings Act. Meeting adjourned from executive session at 9:52 p.m.
Ayes: Gillard, Heath, Carpenter, Littlefield, Gaffner Nays: None Motion carried.
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/Oct9_2018.pdf
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