City of Litchfield Council met April 18.
Here is the agenda provided by the council:
Call Meeting to Order
Pledge to Flag
Roll Call
Recognition of Visitors and Special Guests
Appointment: Swearing in of City of Litchfield Police Chief
Public Participation Applicant Comments
Other Business:
1. A motion to accept the minutes from the April 4, 2019 meeting.
2. *** to be passed only at the first monthly City Council meeting. A motion to direct the City Clerk to transfer funds from the city sales tax to the City’s general fund to issue checks and authorize to pay the bills.
Old Business:
1. No Old Business.
New Business:
1. Building and Grounds – Mark Brown – A motion to approve the proposal for the Madison Park lighting and electrical services from D&M Electric for an amount not to exceed $9,895.57 and authorize the Mayor to sign the agreement and the City Clerk to cut a check.
2. Police – Tim Wright – A motion to approve the purchase of a custom-built computer system from WAM Computers for an amount not to exceed $1,000.
3. Police – Tim Wright – A motion to approve a Resolution Regarding Salary for Police Chief.
4. Streets – Kassidy Paine – A motion to establish a change order/pay request board composed of the Mayor, the Alderperson Liaison for Streets and the City Administrator to approve recommending any change orders or pay requests to the City of Litchfield’s I55 Industrial Park onsite infrastructure contract. The levels of authority required for change order reviews and pay requests will be as follows:
- ($0.00 - $1,000) 1 Official’s Approval
- ($1,001 - $5,000) 2 Officials’ Approval
- ($5,001 - $10,000) 3 Officials’ Approval
- (Above $10,000) City Council Approval
5. Streets – Kassidy Paine – A motion to approve an IDOT Resolution for Maintenance of Streets and Highways by Municipality.
6. Streets – Kassidy Paine – A motion to approve an IDOT Local Public Agency General Maintenance Estimate of Maintenance Costs.
7. Streets – Kassidy Paine – A motion to approve an IDOT Maintenance Engineering to be Performed by a Consulting Engineer.
8. Administration – Woodrow Street – A motion to approve an Ordinance for the renewal with the accounting firm Kerber, Eck and Braeckel, Jereme Zook, as the Budget Officer for the 2019/2020 fiscal year as outlined in the original Ordinance 2509 “Adoption of a Budget Officer” and authorize the Mayor to sign the Engagement Letter.
9. Fire – Woodrow Street – A motion to approve the purchase of twenty-eight (28) 50’ sections of 2 1/2” fire hose from MES Municipal Emergency Services at a cost not to exceed $3,640 plus shipping and authorize the City Clerk to issue a check upon satisfactory delivery.
10. Fire – Woodrow Street – A motion to approve the purchase of three (3) sets of Globe G- XCEL PPE (Personal Protective Equipment commonly referred to as Bunker Gear for structural firefighting) from Dinges Fire Company at a cost not to exceed $6,735 and authorize the City Clerk to issue a check upon satisfactory delivery.
11. Fire – Woodrow Street – A motion to award a contract for installation of fire alarm systems in the Main Fire Station and Westside Fire Station to Wareham’s Security of Taylorville for an amount not to exceed $6,590 and to authorize the Mayor to sign the contract for such services and upon satisfactory completion allow the City Clerk to cut a check. In addition, a monthly monitoring fee of $42.00 per month ($21.00 per station).
12. Fire – Woodrow Street – A motion to approve an Ordinance declaring various items as indicated on the attached sheet as surplus and to authorize the disposal by donation or sale/auction.
13. Building/Planning/Zoning – Ray Kellenberger – A motion to approve an Ordinance allowing a Special Use Permit for a homeowner to operate a home-based FFL (Firearms) Dealership. The dealership will be located in a (R-S) Rural Single-Family Residence Zoning District. Owner is petitioning the City for a zoning change to a (C-1) Neighborhood Commercial by Special Permit as per Ordinance number 3332 at the location of 12377 Roberson Road, Litchfield, Illinois.
14. Building/Planning/Zoning – Ray Kellenberger – A motion to authorize the Mayor to sign the Illinois Environmental Protection Agency, Certification of Siting Approval for property located at 1301 W. Eilerman Ave.
15. Economic Development – Ray Kellenberger – A motion to approve contractor’s application for payment #2 in the amount of $105,886.19 to Legends Underground Utilities Inc., for work completed on the water main extension west of I-55.
16. Discussion with possible action regarding the Brown Shoe Facility water bill, Shut off and waiver of late fees.
Executive Session
A Motion to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:
1. “The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body.” (5ILCS 120/2(2)(C)(1).
2. “Discussion of minutes of meeting lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. (5ILCS 120/2(2)(C)(21)
3. “Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.” (5ILCS 120/2(C)(2))
4. “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.” (5ILCS 120/2(2)(C)(11)
New Business:
1. A motion to approve the Executive Session minutes from January 3, 2019 to March 21, 2019.
2. A motion to approve a Resolution Setting Salaries.
3. Possible business to follow.
http://www.cityoflitchfieldil.com/news/images/4-18-19.pdf
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