City of Taylorville City Council met March 18.
Here is the minutes as provided by the council:
The Mayor called the meeting to order at 7:00 P.M.
The Invocation was given by Pastor Zach Crowley of Taylorville Christian Church. Mayor Barry led the Council and the assembled group in the Pledge of Allegiance.
Roll Call - Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters reported present.
VOLUNTEERS OF THE MONTH
Mayor Barry named the Taylorville Food Panty as the Volunteer of the Month. This organization began serving the citizens of Taylorville in 1983. Run by many volunteers, the Food Pantry assists approximately 300 households each month and 11,000 individuals, with all type of food items.
APPROVAL OF MINUTES
Motion by Alderman Dorchinecz and seconded by Alderman Budd to utilize the Omnibus Vote Designation to approve the minutes of various meetings. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
Motion by Alderman Walters and seconded by Alderman Burtle to approve the minutes of Regular City Council Meeting held March 4, 2019; the Personnel Committee Meeting held March 14, 2019; the Emergency Services Committee Meeting held March 14, 2019; the Lake/Airport Committee Meeting held March 14, 2019; and the Water/Environmental Committee Meeting held March 14, 2019. The Mayor announced the motion carried.
ORDINANCE NO. 3891 – AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE CITY OF TAYLORVILLE
Motion by Alderman Walters and seconded by Alderman Olive to approve Ordinance No. 3891 – An Ordinance Authorizing the Sale of Personal Property Owned by the City of Taylorville (i.e. 1998 Chevy ½ ton pick-up, 1998 Chevy ¾ ton 4x4, and 1993 Chevy ½ ton pick-up). Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, Walters, and Mayor Barry voted YEA. The Mayor announced the motion carried.
ORDINANCE NO. 3892 – AN ORDINANCE AMENDING SECTION 6-4-3-1 OF THE TAYLORVILLE CITY CODE
Motion by Alderman Walters and seconded by Alderman Dorchinecz to approve Ordinance No. 3892– An Ordinance Amending Section 6-4-3-1 of the Taylorville City Code (i.e. Adding Parking Prohibition on South Side of the 400 Block of West Poplar Street). Roll Call – Alderman Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, Walters, and Mayor Barry voted YEA. The Mayor announced the motion carried.
FINANCE/ORDINANCE COMMITTEE MEETING DATE CHANGE
Motion by Alderman Budd and seconded by Alderman Walters to change the meeting date of the Finance and Ordinance Committee Meeting to Wednesday, March 20, 2019. The motion carried (7-0).
EXTENSION OF PROJECT COMPLETION DATE FOR STULLER, INC.
Motion by Alderman Budd and seconded by Alderman Walters to approve the extension of the project completion date to April 30, 2019 for Stuller Inc., regarding the Steak N Shake project, due to extenuating circumstances as per the Redevelopment Agreement. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
MOTION TO RESCIND – MOTOR FUEL TAX RESOLUTION NO. 1400
Motion by Alderman Walters and seconded by Alderman Budd to rescind previous Resolution No. 1400. This resolution is being rescinded to allow these funds totaling $400,000.00 to return to the unobligated balance. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
RESOLUTION NO. 1423 – RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE
Motion by Alderman Budd and seconded by Alderman Walters to approve Resolution No. 1423 – Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code. This resolution is specifically for the Walnut Street Project in the amount of $200,000.00. Once completed, all bills for this project will be paid directly by MFT and not ran through the General Fund. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
COMMITTEE REPORTS
PERSONNEL COMMITTEE
SUMMER HELP
Motion by Alderman Vota and seconded by Alderman Walters to hire a total of twenty(20)
summer seasonal helpers for the 2019 season as follows: HBO(1), Street/Sewer(6),
Cemetery(5), Water(4), and Lake(4). This number is down from previous years due to
budget constraints. Roll Call – Aldermen Burtle, Dorchinecz, Lanzotti, Olive, Vota, and
Walters voted YEA. Alderman Budd voted NAY. The Mayor announced the motion carried.
EMERGENCY SERVICES COMMITTEE
HIRE REPLACEMENT FIREFIGHTER
Motion by Alderman Dorchinecz and seconded by Alderman Walters to direct Mayor Barry to send a letter to the Board of Police and Fire Commission to begin the hiring process for a new Firefighter. The City is contractually obligated by Article 26 of the Taylorville Professional Local 31444 Union Contract to have this number of Firefighters. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
LAKE/AIRPORT COMMITTEE
FY 2019/2020 AIRPORT BUDGET
Motion by Alderman Lanzotti and seconded by Alderman Budd to forward the proposed FY 2019/2020 Airport Budget to the Finance Committee. The motion carried (7-0).
SPECIAL EVENTS PERMIT – TROTTING WITH THE MINI HORSES 5K FUN WALK/RUN
Motion by Alderman Lanzotti and seconded by Alderman Burtle to approve the request and grant a Special Events Permit to the Trotting with the Mini Horses 5K Walk/Run, upon receipt of all documents and insurance, on April 13, 2019 at 8:00 A.M. at Lake Taylorville Marina. The motion carried (7-0).
SPECIAL EVENTS PERMIT – WILLIAM WALTER CATCH A FISH DAY
Motion by Alderman Lanzotti and seconded by Alderman Vota to approve the request and grant a Special Events Permit for the Annual William Walter Catch a Fish Day, upon receipt of all documents and insurance, on Saturday, May 11, 2019 from 8:00 A.M. to 10:00 A.M., with a rain date of Sunday May 12, 2019 from 12:00 P.M. to 2:00 P.M. at Kiwanis Park at Lake Taylorville. The motion carried (7-0).
SPECIAL EVENTS PERMIT – FLEA MARKET
Motion by Alderman Lanzotti and seconded by Alderman Olive to approve the request and grant a Special Events Permit for a Flea Market, upon receipt of all documents and insurance, to be held in the Lake Taylorville Marina parking lot on Saturday, April 20, 2019 from 8:00 A.M. to 2:00 P.M. The motion carried (7-0).
CABIN CLEANING CONTRACT – ELLEN SAMSON
Motion by Alderman Lanzotti and seconded by Alderman Burtle to approve the bid of $20.50 per cabin from Ellen Samson for April 1, 2019 to October 31, 2019 and April 1, 2020 to October 31, 2020, subject to execution of the City’s form contract and requisite proof of insurance. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
SANITATION SERVICES CONTRACT – NOLEN PLUMBING, HEATING AND AC
Motion by Alderman Lanzotti and seconded by Alderman Walters to approve the bid of $80.00 per week for four(4) toilets properly pumped, sanitized and sufficient toilet paper furnished from Nolen Plumbing, Heating and AC from April 1, 2019 to October 31, 2019 and April 1, 2020 to October 31, 2020, subject to the execution of the City’s form contract and requisite proof of insurance. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
FY 2019/2020 LAKE BUDGET
Motion by Alderman Lanzotti and seconded by Alderman Budd to forward the proposed FY 2019/2020 Lake Budget to the Finance Committee. The motion carried (7-0).
WATER/ENVIRONMENTAL COMMITTEE
WATER TREATMENT PLANT – PLOCHER CONSTRUCTION PAY REQUEST #20
Motion by Alderman Burtle and seconded by Alderman Budd to authorize and direct the Mayor to sign Pay Request #20 from Plocher Construction in the amount of $839,338.25 for work on the New Water Treatment Plant and forward the request to the IEPA Low Interest Loan Program for disbursement and approve payment of same pending receipt of disbursement from IEPA, this conditioned upon receipt of signed mechanics lien waivers in this amount and recommendation by the Project Engineer that the work has been satisfactorily performed. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
WATER TREATMENT PLANT – PLOCHER CONSTRUCTION CONTRACT EXTENSION
Motion by Alderman Burtle and seconded by Alderman Walters to approve up to a 60-day contract extension with Plocher Construction, with a 50% cost share for engineering increase between Plocher Construction and the City of Taylorville. Change orders will be created with the details of the extension and increase. The motion carried (7-0).
WATER TREATMENT PLANT – BENTON & ASSOCIATES
Motion by Alderman Burtle and seconded by Alderman Budd to pay Benton & Associates $36,725.93 for work performed related to the construction of the New Water Treatment Plant from February 3, 2019 through March 2, 2019. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
WATER TREATMENT PLANT – CLARK DIETZ
Motion by Alderman Burtle and seconded by Alderman Budd to pay Clark Dietz in the amount of $420.00 for work performed related to the construction of the New Water Treatment Plant from January 25, 2019 through February 22, 2019. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
WATER TREATMENT PLANT – DICKINSON HUSSMAN
Motion by Alderman Burtle and seconded by Alderman Walters to pay Dickinson Hussman in the amount of $1,932.96 for work performed related to the construction of the New Water Treatment Plant from November 27, 2018 through March 1, 2019. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
FY 2019/2020 WATER BUDGET
Motion by Alderman Burtle and seconded by Alderman Budd to forward the proposed FY 2019/2020 Water Budget to the Finance Committee. The motion carried (7-0).
PAYMENT OF BILLS
Motion by Alderman Budd and seconded by Alderman Burtle to authorize payment of the bills. Superintendent Speagle requested the bill from Computer Techniques be pulled as the Water Department portion of the new server is not complete. He also requested that a bill from Mac’s Fire & Safety Equipment Co. Inc. be pulled. This bill was charged to the Safety Committee in error. The original motion was amended to reflect this change in total bills of $203,044.38. Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters voted YEA. The Mayor announced the motion carried.
BUSINESS FROM THE PUBLIC
Mayor Barry asked if any member of the public desired to speak to the Council. No one in the audience wished to address the Council.
CLOSED SESSION
Motion by Alderman Vota and seconded by Alderman Walters to go into Closed Session pursuant to 5 ILCS 120/2(c)(2) to discuss matters pertaining to performance, employment and appropriate discipline, if any, of Police Officers Adams, Dickey, and Thompson and to discuss any and all subject matters relating thereto, and to include, if present the following persons to be present during all or part of such closed session, namely: the Mayor, Aldermen, City Clerk, City Treasurer, Human Resource Manager, Police Chief, City Attorney, and any and all such persons as the Mayor may decide during this City Council Meeting and/or during such closed session. Attorney James LeVault and Assistant Police Chief Childers were asked to remain in the Closed Session.
Following the Motion to go in to Closed Session and prior to recess, Alderman Vota stated that neither he, Human Resource Manager Brown or Police Chief Hile were notified of this Closed Session prior to the agenda being distributed; he felt this should be considered a Personnel Committee matter and handled through him, as Personnel Committee Chair. Mr. Owen Lasswell from the Breeze Courier questioned why the police reports for the accidents in question had not been received by the Breeze Courier. He stated that only one of these was reported to him. Mayor Barry announced that he would contact the County on this subject, as they had jurisdiction over the accidents.
The City Council recessed at 7:50 P.M. and went into Closed Session at 7:52 P.M. The City Council returned to Open Session at 9:19 P.M.
Roll Call – Aldermen Budd, Burtle, Dorchinecz, Lanzotti, Olive, Vota, and Walters reported present.
Motion by Alderman Dorchinecz and seconded by Alderman Walters to adjourn. Motion carried (7-0).
The meeting adjourned at 9:21 P.M.
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