Village of Vernon Hills President and Board of Trustees met May 7.
Here is the minutes provided by the board:
I, President Byrne called the meeting to order at 7:02 p.m.
II, Roll call indicated the following Board Members were present, Trustee Takaoka, Schultz, Brown, Marquardt, Koch, Oppenheim, and President Byrne. A quorum was established.
Also present were: Assistant Village Manager Petrillo, Finance Director Fairbairn, Chief Kreis, Director of Community Development Atkinson, Public Works Director Brown, Attorney Hunt and Recording Secretary Koehl.
III, The Pledge of Allegiance was given.
IV, Adjournment "sine die"
Roll call to adjourn "sine die", Trustee Takaoka, Schultz, Brown, Marquardt, Koch, Oppenheim, and President Byrne.
Swearing in of Newly Elected Officials
Trustee Karimar Brown Trustee Michael Marquardt
Trustee David Oppenheim
I. Call to Order
II. Roll call indicated the following Board Members were present, Trustee Takaoka, Schultz, Brown, Marquardt, Koch, Oppenheim, and President Byrne. A quorum was established.
Also present were: Assistant Village Manager Petrillo, Finance Director Fairbairn, Chief Kreis, Director of Community Development Atkinson, Public Works Director Brown, Attorney Hunt and Recording Secretary Koehl.
III. Citizens Wishing to Address the Board.
Vernon Hills High School - AP Government Civic Engagement Project Jack Farag and Rebekah Agnew, Seniors at Vernon Hills High School gave a slideshow presentation on the topic of electric vehicle fueling stations to the Board.
V. Officials Reports
A. Village President
1. Proclamation Congratulations to the District 128 Unified Special Olympics Basketball Team State Champions. President Byrne stated that the Village would look into placing an honorary street sign on a roadway in Vernon Hills.
2. Proclamation National Police Week (May 12-18) Peace/Officers' Memorial Day (May 15) 3. Proclamation Public Works Week - May 19-25, 2019
B. Village Manager
C. Assistant Village Manager
1. Resolution 2019-017 -Opposing the Legalization of the Recreational Use of Marijuana Assistant Village Manager gave a summary of the proposed resolution.
2. SWALCO - Disposal Update
An update was given regarding recent disposal issues. The Village will invite representatives from Advanced Disposal to appear at the next scheduled Village Board meeting to have a discussion about recent complaints and concerns,
D. Finance Director/Treasurer
E. Chief of Police
F. Public Works Director/Village Engineer
1. IDOT - Route 45 Capacity Project Response Letter
Public Works Director Brown gave a summary on the Route 45 Capacity Project and asked for the Boards approval to send a letter of intent to IDOT.
G. Director of Community Development
VI. Omnibus Vote Agenda
President Byrne called for a motion to approve the Omnibus Vote Agenda Items A-FF. Trustee Schultz motioned to pull item AA to be voted on separately. President Byrne called for a motion to vote on Omnibus Items A-Z and BB-FF.
Motion by Trustee Schultz second by Trustee Marquardt granting approval of the Omnibus Vote Agenda Items A-Z and BB-FF.
Roll call vote:
AYES: 7 - Brown, Schultz, Marquardt, Koch, Oppenheim, Takaoka, Byrne
NAYS: 0 - None
ABSENT AND NOT VOTING: 0 - None
Motion carried.
A. APPROVAL OF VOUCHER LIST OF BILLS DATED MAY 7, 2019 IN THE AMOUNT OF $1,447,274,47 (detail at end of packet)
B. APPROVAL OF VILLAGE BOARD MINUTES OF APRIL 16, 2019
C. REQUEST FROM VERNON HILLS LIONS CLUB TO HOLD TOOTSIE POP DAYS ON MAY 10, 2019 AND MAY 11, 2019 IN THE VILLAGE OF VERNON HILLS
D. REQUEST FROM THE SALVATION ARMY TO HOLD THEIR RED KETTLE CAMPAIGN FROM NOVEMBER 1, 2019 THROUGH DECEMBER 24, 2019 IN THE VILLAGE OF VERNON HILLS
E. APPROVAL AND PASSAGE OF ORDINANCE 2019-050 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES TO SIKICH LLP FOR AUDIT SERVICES TO BE PERFORMED DURING FISCAL YEAR 2019/2020 FOR THE FISCAL YEAR ENDED APRIL 30, 2019 IN AN AMOUNT NOT TO EXCEED $36,000
F. APPROVAL AND PASSAGE OF ORDINANCE 2019-052 AN ORDINANCE AUTHORIZING THE GENERAL FUND TO TRANSFER $1,378,511 TO THE DISPATCH CENTER FUND FROM THE POLICE TELECOMMUNICATIONS BUDGET TO COVER THE COSTS OF FISCAL YEAR 2019/2020 DISPATCH SERVICES FOR VERNON HILLS
G. APPROVAL AND PASSAGE OF ORDINANCE 2019-053 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES TO KEMPER SPORTS MANAGEMENT FOR THE PAYMENT OF SALARIES AND BENEFITS OF THE VERNON HILLS GOLF COURSE FOR FISCAL YEAR 2019/2020 IN AN AMOUNT NOT TO EXCEED $226,966
H. APPROVAL AND PASSAGE OF ORDINANCE 2019-055 AN ORDINANCE INCREASING THE RATE AT WHICH GROUPS AND ORGANIZATIONS ARE TO REIMBURSE THE VILLAGE FOR SPECIAL POLICE SERVICES EFFECTIVE JUNE 1, 2019
I. APPROVAL AND PASSAGE OF ORDINANCE 2019-056 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES TO LAUTERBACH & AMEN, LLP FOR ACCOUNTING AND FINANCIAL OVERSIGHT SERVICES TO BE PERFORMED DURING FISCAL YEAR 2019/2020 IN AN AMOUNT NOT TO EXCEED $470,000 (AVM Petrillo)
J. APPROVAL AND PASSAGE OF ORDINANCE 2019-063 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES OVER $25,000 TO COMMONWEALTH EDISON WITHIN THE FY2020 BUDGET YEAR NOT TO EXCEED $55,000
K. APPROVAL AND PASSAGE OF ORDINANCE 2019-064 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES OVER $25,000 TO CONSTELLATION NEWENERGY, INC. FOR ELECTRICAL SERVICE FOR STREET LIGHTING WITHIN THE FY2020 BUDGET YEAR NOT TO EXCEED $78,000
L. APPROVAL AND PASSAGE OF ORDINANCE 2019-065 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES OVER $25,000 TO THE HOME DEPOT FOR THE PURCHASE OF GENERAL PURPOSE TOOLS AND MISC, BUILDING, ELECTRICAL, PLUMBING, GROUNDS SUPPLIES THROUGHOUT THE FY2020 BUDGET YEAR NOT TO EXCEED $33,000
M. APPROVAL AND PASSAGE OF ORDINANCE 2019-066 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES OVER $25,000 TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR TRAFFIC SIGNAL MAINTENANCE WITHIN THE FY2020 BUDGET YEAR NOT TO EXCEED $54,000..
N. APPROVAL AND PASSAGE OF ORDINANCE 2019-067 AN ORDINANCE AUTHORIZING EXPENDITURES OVER $25,000 TO CRYSTAL MAINTENANCE SERVICES, CORP, FOR JANITORIAL SERVICES AT THE PUBLIC WORKS FACILITY, ARBORTHEATER, METRA STATION, VILLAGE HALL, POLICE DEPARTMENT, COMMUNICATIONS FACILITY, AND MUNI GOLF COURSE, AND AUTHORIZING PAYMENT FOR SAID SERVICES FOR AN AMOUNT NOT TO EXCEED $68,580 WITHIN FY2020
O. APPROVAL AND PASSAGE OF ORDINANCE 2019-068 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES OVER $25,000 TO LAKE COUNTY DEPARTMENT OF PUBLIC WORKS FOR WATER AND SEWER SERVICES WITHIN THE FY2020 BUDGET YEAR NOT TO EXCEED $29,000
P. APPROVAL AND PASSAGE OF ORDINANCE 2019-069 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES OVER $25,000 FOR THE PURCHASE OF MISC, BUILDING MAINTENANCE SUPPLIES, HOLIDAY LIGHTING, AND STREET LIGHTING SERVICES FROM STEINER ELECTRIC COMPANY THROUGHOUT THE FY2020 BUDGET YEAR NOT TO EXCEED $56,000
Q. APPROVAL AND PASSAGE OF ORDINANCE 2019-070 AN ORDINANCE AUTHORIZING APPROVAL TO WAIVE THE COMPETITIVE BIDDING PROCESS AND AUTHORIZE AN EXTENSION OF THE AGREEMENT WITH CLARKE MOSQUITO MANAGEMENT, INC. TO PERFORM MOSQUITO ABATEMENT SERVICES FROM 2019-2021; AND TO AUTHORIZE EXPENDITURES WITHIN FY19-20 TO NOT EXCEED $75,650
R. APPROVAL AND PASSAGE OF ORDINANCE 2019-071 AN ORDINANCE AUTHORIZING EXPENDITURES OVER $25,000 TO BLUESTEM ECOLOGICAL SERVICES COMPANY TO PERFORM NATIVE STEWARDSHIP SERVICES FOR THE 2019 SEASON IN AN AMOUNT NOT TO EXCEED $80,000 Minutes of the Village Board Meeting May 7, 2019 Page 3 of 5
S. APPROVAL AND PASSAGE OF ORDINANCE 2019-072 AN ORDINANCE AUTHORIZING A FIRST YEAR CONTRACT RENEWAL WITH ACRES GROUP TO PROVIDE LANDSCAPE MAINTENANCE SERVICES AT THE VHAC DURING THE 2019 SEASON FOR AN AMOUNT NOT TO EXCEED $45,000
T. APPROVAL AND PASSAGE OF ORDINANCE 2019.073 AN ORDINANCE AUTHORIZING APPROVAL OF ENTERTAINMENT CONTRACTS FOR THE ARBORTHEATER SUMMER CONCERT SERIES IN AN AMOUNT NOT TO EXCEED $5,800
U. APPROVAL AND PASSAGE OF ORDINANCE 2019-074 AN ORDINANCE AUTHORIZING APPROVAL OF ENTERTAINMENT CONTRACTS FOR THE JULY 4, 2019 PARADE AND EVENING EVENTS IN AN AMOUNT NOT TO EXCEED $17,700
V. APPROVAL AND PASSAGE OF ORDINANCE 2019-075 AN ORDINANCE AUTHORIZING APPROVAL OF EXPENDITURES TO KEMPER SPORTS MANAGEMENT FOR PAYMENT OF THE 2018 MANAGEMENT FEE FOR THE VERNON HILLS MUNICIPAL GOLF COURSE IN AN AMOUNT NOT TO EXCEED $45,000
W. APPROVAL AND PASSAGE OF ORDINANCE 2019-076 AN ORDINANCE AMENDING ORDINANCE 2019-042 AUTHORIZING AN INCREASE IN EXPENDITURES TO JAMES MARTIN AND ASSOCIATES TO PERFORM SNOW & ICE CONTROL SERVICES FOR CUL DE-SACS AND THE METRA STATION DURING THE 2018-19 WINTER SEASON IN AN AMOUNT NOT TO EXCEED $138,484.25
X. APPROAVL AND PASSAGE OF ORDINANCE 2019-077 AN ORDINANCE DECLARING CERTAIN VILLAGE EQUIPMENT TO BE SURPLUS AND HAVING LITTLE OR NO VALUE TO DISPOSE OF IN AN APPROPRIATE MANNER
Y, APPROVAL AND PASSAGE OF ORDINANCE 2019-078 AN ORDINANCE AUTHORIZING APPROVAL OF PAYMENT FOR CERTAIN LEGAL SERVICES FOR FISCAL YEAR 2019-2020 NOT TO EXCEED $239,000
Z. APPROVAL AND PASSAGE OF ORDINANCE 2019-079 AN ORDINANCE AMENDING THE VILLAGE CODE TO AUTHORIZE PAYMENT OF ONE MILLION DOLLARS ($1,000,000) PURSUANT TO THE REDEVELOPMENT AGREEMENT FOR MELLODY FARM
BB. APPROVAL AND PASSAGE OF RESOLUTION 2019-018 A RESOLUTION ACKNOWLEDGING THE VILLAGE OF VERNON HILLS PARTICIPATION WITH LAKE COUNTY DIVISION OF TRANSPORTATION'S TRAFFIC TECHNOLOGY SERVICES SHARING OF REAL TIME TRAFFIC DATA EXCHANGE
CC. APPROVAL AND PASSAGE OF RESOLUTION 2019-019 A RESOLUTION GRANTING APPROVAL TO OPERATE SIX OUTDOOR SPECIAL EVENTS FOR BGV MOTORSPORTS LOCATED AT 280 HAWTHORN VILLAGE COMMONS
DD. APPROVAL AND PASSAGE OF RESOLUTION 2019-020 A RESOLUTION GRANTING APPROVAL TO OPERATE FOUR OUTDOOR SPECIAL EVENTS FOR BGV MOTORSPORTS LOCATED AT HAWTHORN MALL
EE. APPROVAL AND PASSAGE OF RESOLUTION 2019-021 A RESOLUTION AUTHORIZING SIGNATORIES FOR THE VILLAGE OF VERNON HILLS BANK ACCOUNTS
FF. REDUCTION OF IRREVOCABLE STANDBY LETTER OF CREDIT #711744303 FOR THE COMMONS II
President Byrne called for a separate motion to approve the Omnibus Vote Agenda item AA. Trustee Schultz motioned to adopt the revised resolution, item AA (Exhibit B) to be voted on separately. President Byrne called for a motion to vote on Omnibus revised item AA. Motion by Trustee Schultz second by Trustee Koch granting approval of the Omnibus Vote Agenda item AA.
Roll call vote:
AYES: 6 - Brown, Schultz, Marquardt, Koch, Oppenheim, Takaoka
NAYS: 0 - None
ABSTAIN: 1 - Byrne
ABSENT AND NOT VOTING: 0 - None
Motion carried.
AA. APPROVAL AND PASSAGE OF RESOLUTION 2019-017 A RESOLUTION OPPOSING THE LEGALIZATION OF THE RECREATIONAL USE OF MARIJUANA
VII. Unfinished/Additional Business
VIII. New Business/Communications
President Byrne advised that he attended the IML Lobby Day in Springfield recently and gave information regarding the Marketplace Fairness Act and Sales Tax Bill.
Trustee Schultz spoke again about the newest school shootings and stated that something needs to be done to stop the senseless violence.
IX. Recess/Adjournment Motion by Trustee Oppenheim second by Trustee Brown to adjourn the Board Meeting.
Roll call vote:
AYES: 7 - Marquardt, Koch, Oppenheim, Takaoka, Brown, Schultz, Byrne
NAYS: 0 - None
ABSENT AND NOT VOTING: 0 - None
Motion carried.
The Village Board meeting was adjourned at 8:40 pm.
https://www.vernonhills.org/AgendaCenter/ViewFile/Minutes/_05072019-592
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