Village of Vernon Hills Committee of the Whole met March 19.
Here is the minutes provided by the committee:
Village Manager Fleischhauer called the meeting to order at 7:32 p.m. Roll call was taken
IN ATTENDANCE: Trustees Koch, Oppenheim, Takaoka, Brown, Schultz, and Marquardt, President Byrne absent. A quorum was established.
Also present were: Village Manager Fleischhauer, Assistant Village Manager Petrillo, Finance Director Fairbairn, Financial Consultant Larry Nakrin, Chief Kreis, Building Commissioner Atkinson, Public Works Director Brown, Attorney Hunt, Brad Farber and Recording Secretary Fischbach.
Motion by Trustee Schultz and second by Trustee Marquardt to appoint Trustee Koch as President Pro Tem.
Roll call vote:
AYES; 6 - Oppenheim, Takaoka, Brown, Schultz, Marquardt, Koch
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried
1. APPROVAL OF COMMITTEE OF THE WHOLE MEETING MINUTES OF MARCH 5, 2019
Voice Vote.
All in favor.
Motion carried.
1. BUDGET DISCUSSION
A. Community Development
The Manager's recommended Community Development budget is $994,239 representing an 11.78% decrease from the FY2018-19 approved budget,
Motion by Trustee Schultz, second by Trustee Marquardt, approving the Community Development Budget in the amount of $994,239 as presented.
Roll call vote;
AYES: 6 - Brown, Schultz, Marquardt, Koch, Oppenheim, Takaoka
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried.
B. Committees
The Manager's recommended Committee budget is $36,058 which represents a 0.96% decrease from the FY2018-19 approved budget.
Motion by Trustee Schultz, second by Trustee Marquardt, approving Committees Budget in the amount of $36,058 as presented.
Roll call yote:
AYES: 6 - Schultz, Marquardt, Koch, Oppenheim, Takaoka, Brown
NAYS: O- None
ABSENT AND NOT VOTING: 1 - Byrne Motion carried.
C. Events
The Manager's recommended Events budget is $106,140 which represents a 0.38% decrease from the FY2018-19 approved budget.
Motion by Trustee Schultz, second by Trustee Marquardt, approving Community Events Budget in the amount of $106,140 as presented.
Roll call yote:
AYES: 6 - Marquardt, Koch, Oppenheim, Takaoka, Brown, Schultz
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne Motion carried.
D. Summer Celebration
The Manager's recommended Summer Celebration budget is $167,060 which represents a 10.37% decrease from the FY2018-19 approved budget.
Motion by Trustee Schultz, second by Trustee Marquardt, approving Summer Celebration Budget in the amount of $167,060 as presented.
Roll call vote:
AYES: 6 - Koch, Oppenheim Takaoka, Brown, Schultz, Marquardt
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried.
E. Judiciary
The Manager's recommended Judiciary budget is $524,000 which represents a 16.70% increase from the FY2018-19 approved budget.
Trustee Takaoka noted that the selection of a Village Attorney had not been made and that the $100,000 budget increase could not be justified until that selection was made, Finance Director Fairbairn noted that the money could be placed in the General Purpose account and be available at a later date if needed.
Motion by Trustee Schultz, second by Trustee Oppenheim, approving Judiciary Budget in the amount of $424,000 as presented.
Roll call vote:
AYES: 6 - Oppenheim, Takaoka, Brown, Schultz, Marquardt, Koch
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried.
F. President & Village Board
The Manager's recommended President & Village Board budget is $120,742 which represents a 80.63% decrease from the FY2018-19 approved budget. Most of the decrease is due to the fact that $500,000 was budgeted for assistance to the Kindergarten project in FY2018-19 and this budget item was not repeated in the current fiscal year,
Motion by Trustee Schultz, second by Trustee Marquardt, approving President & Village Board Budget in the amount of $120,742 as presented.
Roll call vote:
AYES; 6 - Takaoka, Brown, Schultz, Marquardt, Koch, Oppenheim
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried.
G. Administration
The Manager's recommended Administration budget is $2,773,114 which represents a 2.65% increase from the FY2018-19 approved budget. The total Administration budget went up by $71,484; in FY2018-19 - 50% of the Assistant Village Manager's salary & benefits were allocated to Community Development, in this budget 100% of salary & benefits for this position are in Administration which added $80,369 to that department's budget. Without that addition, the Administration budget would have decreased from the FY2018-19 approved budget.
Motion by Trustee Marquardt, second by Trustee Takaoka, approving Administration Budget in the amount of $2,773,1 14 as presented.
Roll call vote:
AYES: 6-Brown, Schultz, Marquardt, Koch, Oppenheim, Takaoka
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried.
H. General Purpose The Manager's recommended General Purpose budget is $1,397,291 which represents a 19.85% decrease from the FY2018-19 approved budget. The major change in the budget from FY2018-19 is a $466,504 decrease in debt service due to the fact that the 2005 GO Alternate Revenue Bonds were just approved to be called at tonight's board meeting, $100,000 was added to the recommended budget for potential judiciary purposes. The new proposed General Purpose Budget is $1,497,291,
Motion by Trustee Schultz, second by Trustee Marquardt, approving General Purpose Budget in the amount of $1,497,291 as presented.
Roll call vote:
AYES: 6 - Schultz, Marquardt, Koch, Oppenheim, Takaoka, Brown
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried,
I. Vernon Hills Town Center TIF The Manager's recommended VHTC TIF budget is $1,438,920 representing a 9.60% increase from the FY2018-19 approved budget. The increase is due to the fact that the required debt service has been climbing each year and will continue to until FY2020-21 at which time it will stabilize. The Fund will generate a $256,080 surplus in the FY2019-20 budget.
Motion by Trustee Schultz, second by Trustee Marquardt, approving The VHTC Tax Increment Fund budget in the amount of $1,438,920 as presented.
Roll call vote:
AYES: 6 - Marquardt, Koch, Oppenheim, Takaoka, Brown, Schultz
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried.
J. Mellody Farm TIF The Manager's recommended Mellody Farins TIF budget is $649,108 which represents a 0.15% increase from the FY2018-19 approved budget. The Fund is budgeted to run a $165,108 deficit which is being funded by the proceeds of the 2017 GO Bonds; that was anticipated at the time the bonds were issued.
Motion by Trustee Schultz, second by Trustee Marquardt, approving Mellody Farm Tax Increment Fund in the amount of $649,108 as presented.
Roll call vote:
AYES: 6 - Koch, Oppenheim, Takaoka, Brown, Schultz, Marquardt
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried.
K. Golf Course Dean Lytton of Kemper Sports Management gave presentation of the Golf Course Budget.
Kemper Sports Management's recommended budget is $422,777 which represents a 2.69% decrease from the FY2018-19 approved budget.
Motion by Trustee Schultz, second by Trustee Marquardt, approving Golf Course Budget in the amount of $422,777 as presented.
Roll call vote:
AYES: 6 - Oppenheim, Takaoka, Brown, Schultz, Marquardt, Koch
NAYS: 0 - None
ABSENT AND NOT VOTING: 1 - Byrne
Motion carried.
L. Social Service Grants The Manager's recommended Social Service Grant budget is $34,500 which represents a 0% increase from the FY2018-19 approved budget. The social service grants are actually budgeted within the President & Village Board's department.
Social Service Grants were discussed under the President and Village Board budget.
3. ADJOURNMENT
Motion by Trustee Schultz, second by Trustee Marquardt, to adjourn the Committee of the Whole. On a voice vote, adjournment of the meeting was unanimously approved.
Meeting adjourned 8:53 p.m.
Approved this 3rd dayļof April 2019
https://www.vernonhills.org/AgendaCenter/ViewFile/Minutes/_03192019-576
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