South Central Reporter

Bond County Community Unit School District 2 Board of Education met Sept. 16.

Here is the minutes provided by the Board:

Board President Edmar Schreiber called the hearing to order at 6:46 p.m.

Those present were board members Ephron, Prater, Schreiber, Wall, Workman, and Zeeb. Others present were Superintendent Wes Olson; Principals Kara Harris, Gary Brauns, Eric Swingler, Jason Rakers, and Amy Jackson; Assistant Principal David Weller; Special Education Director Scott Pasley; Technology and Grants Director Meg File; Facilities Director Mike Wilhite; Transportation Director Sean Traylor; Business Manager Dena Petroline; Board Secretary Emily Laesch; Greenville Advocate Emily Rose; WGEL Jeff Leidel; Susan Corbus, Ernie Oakley, Tim Ridings, Erin Cummings, Grant Knebel, Brady Stricker, Kris Cook, Trevor Drannan, Terry Swalley, and Cassie Smith.

Board Member Sidwell was absent.

Budget Hearing

Superintendent Olson discussed the FY20 Budget, saying that it is a deficit budget. The deficit is not related to operating expenses, but is due to large, one time expenditures that the Board has previously approved. The amount of Facility Sales Tax funds has increased over the last couple of years, but with the renovation of the Early Childhood Center, a large sum of money has been paid out this year for the project without the same amount coming in. Also, the Pre-K grant money received last year showed as revenue for FY19, but funds that went un-spent last year had to be paid back to the state from the FY20 budget. And finally, the two school buses the District has leased will be paid over five years, but the total value of the buses was included on the FY20 Budget for depreciation purposes and the state Transportation reimbursement. Dr. Olson stated that the budget is a plan and changes continuously throughout the year. Usually the Budget is amended in June, and he expects that an amendment will take place for the FY20 Budget as well. There was no Public Comment regarding the budget.

Adjourn Hearing

Motion by Wall, second by Ephron, that the hearing be adjourned at 6:57 p.m. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Call to Order

The regular meeting was called to order by Board President Edmar Schreiber at 7:00 p.m.

Those present were Ephron, Prater, Schreiber, Wall, Workman, and Zeeb. Others present are listed above.

Public Comment

There was no public comment.

Executive Session

Motion by Workman, second by Zeeb, that the board of education enter into executive meeting at 7:01 p.m. to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity; and the placement of individual students in special education programs and other matters relating to individual students. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Motion by Workman, second by Wall, that the board of education return to open session at 8:58 p.m. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Executive Session Minutes

Motion by Wall, second by Zeeb, to approve the Executive Session minutes of the August 19, 2019 regular school board meeting. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Administrators Salary Increases

Motion by Wall, second by Ephron, to approve the salary increases for administrators for the period of July 1, 2019 to June 30, 2020, as set forth in Exhibit A, as amended, and Exhibit C, Option 1. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Non-certified, Non-union Employee Salary Increases

Motion by Zeeb, second by Workman, to approve the salary increases for non certified, non-union employees for the period of July 1, 2019 to June 30, 2020, as set forth in Exhibit B, Option 2, as well as Exhibit B1, Option 4. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Contract Days for Assistant Principal

Motion by Workman, second by Wall, to approve Bill Carpenter, Assistant Principal at Greenville Elementary School, for 110 contract days at the rate of $200 per day for the 2019-2020 school year. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Food Service Personnel

Motion by Zeeb, second by Ephron, to hire Jeana Thomas as a 2.5 hour per day Food Service Employee at Greenville High School at the rate of $10.49 per hour. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Leaves of Absence

Motion by Wall, second by Zeeb, to approve the leave of absence for Toni Wylde,

Teacher's Aide and School Bus Driver, from August 19, 2019 until August 28, 2019. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Motion by Workman, second by Wall, to approve the leave of absence for Erin Kennedy, Teacher's Aide at Greenville Elementary School, from August 20, 2019 until August 26, 2019. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Motion by Wall, second by Ephron, to approve the leave of absence for Terry J. Marshall, Industrial Arts Teacher at Greenville High School, from August 27, 2019 and intermittent through June 4, 2020. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Motion by Workman, second by Wall, to approve the leave of absence for Sheila Enloe, Head Custodian at Sorento School, from September 3, 2019 until September 9, 2019. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Motion by Zeeb, second by Ephron, to approve the leave of absence for Bryan Tebbe, Special Education Teacher at Greenville Elementary School, from September 16, 2019 to September 23, 2019. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Motion by Workman, second by Wall, to approve the leave of absence for Stephanie Tebbe, 4th Grade Teacher at Greenville Elementary School, from September 16, 2019 until October 28, 2019. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Motion by Wall, second by Ephron, to approve the leave of absence for Mindi Knebel, Teacher's Aide, from tentatively October 31, 2019 until tentatively February 20, 2020. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Volunteers

Motion by Workman, second by Zeeb, to approve the volunteer list as presented. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Reports of Board Committees

The Policy and Curriculum Committee met on September 9, 2019 at 4:00 p.m. Dr. Olson shared enrollment data since the 2007-08 school year. The committee then discussed the current policy on volunteers and background screening. The next Policy and Curriculum Committee meeting will be held on Tuesday, October 15, 2019.

The Facilities and Transportation Committee met on September 9, 2019 at 4:45 p.m. Facilities Director Mike Wilhite gave an update on the Early Childhood Center. The building should be ready for use in early October. Dr. Olson shared that the District will be putting out a Request for Proposals for contractors to complete Facility Planning and Energy Management. Transportation Director Sean Traylor was present to provide more information to the committee regarding the Enrollment/Boundary Study and answer questions regarding the map scenarios. The next Facilities and Transportation Committee meeting will be held on Tuesday, October 15, 2019.

The Finance Committee met on September 9, 2019 at 5:30 p.m. and reviewed the bills to date for the month of September, 2019, and the Finance Report for the month of August, 2019. Dr. Olson shared a summary of the changes to the Proposed FY20 Budget. He reported that the Audit has been completed and it will be presented at the October regular school board meeting. The committee looked at information regarding the District's overall debt and borrowing capacity given recent statutory changes. The next Finance Committee meeting will be held on Tuesday, October 15, 2019.

Administrative Reports

The Administrative Reports were presented as printed in the board packet.

Superintendent's Report

Superintendent Olson presented information regarding the Enrollment and Report Boundary Study that had been completed. He provided a power point with enrollment details and five scenarios of boundary changes that could alter the enrollment numbers in the 3 elementary and junior high schools. The information will be uploaded to the District website for people to view and provide feedback.

Consent Agenda

Consent agenda items were presented to the board for its approval.

Motion by Workman, second Wall, that recommendations for consent agenda items be approved as follows:

A. Open Minutes of the August 19, 2019, Regular Board Meeting

B. September Expense Reimbursements

C. Serious Safety Resolution

D. OKAW Area Vocational Center Resolution and Joint Agreement

E. AIRSS Membership

F. Succession of Authority

G. Athletic Trainer Agreement

H. Repair of Air Conditioner at GES

I. Overnight Trip for FFA to Indianapolis, IN

Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Bills

Motion by Zeeb, second by Ephron, that the bills for the month of September, 2019, in the amount of $705,185.43 be approved as listed. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Financial Report

Motion by Workman, second by Wall, that the financial report for the month of August, 2019 be approved as presented. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Adoption of FY20 Budget

Motion by Workman, second by Wall, to adopt the FY20 budget as presented. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Employee Compensation Reporting Requirements

Motion by Zeeb, second by Wall, that the Employee Compensation Reports submitted by the Superintendent be approved as presented. Roll call vote: Ephron, yes; Prater, yes; Schreiber, yes; Wall, yes; Workman, yes; Zeeb, yes. Motion carried 6-0.

Board Member Comments

Board Member Prater commented that the Enrollment/Boundary Study presented a lot of good information and will give the Board a lot to think about.

Board President Schreiber applauded the efforts of Dr. Olson and the rest of the staff for the Boundary Study. He thanked everyone in the district buildings for getting school off to a great start.

Adjourn

Motion by Wall, second by Workman, that the meeting be adjourned at 9:39 p.m. Voice vote. Motion carried 6-0.

http://www.bccu2.org/uploads/7/1/5/3/71536593/september_16_2019_regular_meeting_minutes.official.pdf