City of Carlyle Finance Committee met Feb. 24.
Here is the minutes provided by the committee:
The meeting was called to order by Chairman Don Perez on Monday, February 24, 2020 at 6:15 p.m. at Case Halstead Library located at 550 6th Street, Carlyle, IL 62231. Committee members present included Don Perez, John Hodapp, and Kent Newkirk. Others present included Gene Van Dorn, Logan Speiser, Jeremy Weh, Shannon Petrea, Chief Mark Pingsterhaus, Mayor Judy Smith, Andy Brackett, and Martha Reinkensmeyer.
After reviewing the minutes from the February 10, 2020 meeting, Kent Newkirk made a motion to approve the minutes. John Hodapp seconded the motion. After a voice vote, all were found in favor.
The first item on the agenda was the approval of claims. After reviewing the claims, John Hodapp made a motion to approve the claims. Kent Newkirk seconded the motion. After a voice vote, all were found in favor.
The second item on the agenda was the health insurance renewal. Andy stated that Einstein Consulting has told the City that it could keep the same HRA plan with Aetna and will have a zero percent increase. Andy then discussed ways that the City could save money on insurance in the future. No motions were made.
The third item on the agenda was the RFP for the capital improvement plan. Andy stated that there is no current plan in place for how to pay for projects that come up in the future. Half of the Capital Improvement Fund goes towards repaying the water main loan each year. The City should have a detailed, five-year plan in place that can be used as a road map for the City. The plan would list priorities and how to pay for them. Corporate would pay for 55 percent of the cost of the plan and the enterprise funds would pay for their shares. John Hodapp made a motion to send the RFP to Council. Kent Newkirk seconded the motion. After a voice vote, all were found in favor.
The fourth item on the agenda was the RFP for the parks and recreation master plan. The need for this plan came from the last sports complex discussion. The plan would inventory the parks and their facilities and assess the current and future recreational needs of the City. Having this plan in place will also help in obtaining grants. A feasibility study of an outdoor sports complex will also be included in the RFP. Kent Newkirk made a motion to send this RFP to Council. John Hodapp seconded the motion. After a voice vote, all were found in favor.
There was no old business.
The sixth item on the agenda was new business. Andy stated that he has been working on the budget and will start scheduling committee meetings soon.
There were no any other comments.
The eighth item on the agenda was public comments. Gene Van Dorn asked if the feasibility study needs to be done if the plan is completed. Andy stated that the Council will have the right to request that it not be completed if it is cost prohibitive. Gene then asked which fund will be paying for the plan. Andy stated that it would be financed by the Parks Fund.
The Committee did not enter executive session so there were no executive session items on which to vote.
With no further business to discuss, Kent Newkirk made a motion to adjourn. John Hodapp seconded the motion. Finding all in favor, the meeting was adjourned at 6:37 p.m.
https://go.boarddocs.com/il/carlyle/Board.nsf/Public
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