Village of Lincolnshire Village Board met May 26.
Here is the minutes provided by the board:
Present:
Mayor Brandt
Trustee Grujanac
Trustee Hancock
Trustee Harms Muth
Trustee Leider
Trustee Pantelis
Trustee Raizin
Village Clerk Mastandrea
Village Attorney Simon
Village Manager Burke
Village Treasurer/Finance Director Peterson
Chief of Police Leonas
Public Works Director Woodbury Assistant Village Manager/Community & Economic Development Director Gilbertson
Assistant Public Works Director/Village Engineer Dittrich
*This was a remote video-conference meeting*
1.0 ROLL CALL
Mayor Brandt called the meeting to order at 7:04 p.m., and Village Manager Burke called the Roll.
2.0 PLEDGE OF ALLEGIANCE
3.0 REPORTS OF OFFICERS
3.1 Mayor’s Report
3.11 Public Works Recent Work Efforts
Mayor Brandt thanked Public Works for their hard work during the recent flooding event and water main break in the Village.
3.12 Virtual Memorial Day
Mayor Brandt thanked Jack Cascone, administrative intern, and Leslie Ulibarri, administrative assistant, for preparing the virtual Memorial Day ceremony.
3.13 District School Parades
Mayor Brandt informed that Board that Stevenson High School will be having a parade through the high school grounds for the graduating class.
District 103 will also be having a parade for the year end and eighth grade graduating classes.
3.2 Village Clerk’s Report -None
3.3 Village Treasurer’s Report
3.31 Revenues and Expenditures for the Month of April, 2020
Village Treasurer/Finance Director Peterson noted the Revenue and Expenditure Summary is included in the Board packet; and all revenues and expenditures have been properly recorded for the month of April, 2020.
Village Treasurer/Finance Director Peterson noted that when looking at the sales tax line items, the report includes October – January.
3.4 Village Manager’s Report
3.41 Public Works Recent Work Efforts
Village Manager Burke also thanked Public Works for their efforts with the recent flooding event and water main break. May 2020 was record setting for precipitation which followed three record breaking consecutive years for precipitation in the month of May.
Village Manager Burke noted there were some comments and inquiries on Facebook with regards to the pumps being deployed and removed. Village Manager Burke noted when the decision is made to discontinue use of the pumps, there are a lot of variables that are not predicated upon just the Des Plaines River gauge. When the river comes up over the berm and onto the roadway, these areas actually become part of the river. Pumping operations then are not effective since it just recirculating the water. When the flow of water and the river physically separate, that is when staff redeploys the pumps, but there is not a set elevation number or river level to go by. Many variables are used when making the decisions to stop and redeploy the pumps.
3.42 Restore Illinois Phase 3
Village Manager Burke stated Lincolnshire is part of the northeast region, and we are on track to move to phase 3 of the Restore Illinois Plan this Friday. The Governor gave guidelines regarding the businesses on what the protocols will be. Staff has sent links out to the businesses, from the state, to provide guidance on the process for reopening and meeting public health standards. Staff is available to assist and work through any questions the business community may have to begin their reopening process. As part of the reopening plan, staff is referring to the plan for internal operations. The guidelines for Village offices states that if anyone can work from home, to continue to do so, and at the moment staff will continue to have the majority of the administrative staff work remotely. Staff will bring a plan to the Board on June 8 for reopening plans moving forward.
A brief conversation regarding remote participation of Trustees followed.
4.0 PAYMENT OF BILLS
4.1 Bills Presented for Payment on May 26, 2020 in the amount of $535,341.04
Village Treasurer/Finance Director Peterson provided a summary of the May 26, 2020 bills prelist presented for payment with the total being $535,341.04. The total amount is based on $234,400 for General Fund; $232,500 for Water & Sewer Fund; $7,700 for Water & Sewer Improvement Fund; $15,900 for Vehicle Maintenance Fund; and $44,800 for General Capital Fund.
Trustee Grujanac moved and Trustee Leider seconded the motion to approve the bills prelist dated May 26, 2020 as presented. The roll call vote was as follows:
AYES: Grujanac, Leider, Hancock, Harms Muth
NAYS: None
ABSENT: Pantelis, Raizin *
ABSTAIN: None
*Issues with remote GoToWebinar
Mayor Brandt declared the motion carried.
5.0 CITIZENS WISHING TO ADDRESS THE BOARD (on agenda items only)
6.0 CONSENT AGENDA
6.1 Approval of May 11, 2020 Regular Village Board Meeting Minutes
6.2 Approval of May 11, 2020 Committee of the Whole Meeting Minutes
6.3 Approval of Ordinance Amending Title 9 (Police Regulations), Chapter 1 (Burglar & Holdup Alarm User Registration; False Alarms) of the Lincolnshire Village Code (Village of Lincolnshire)
6.4 Approval of Ordinance Amending Title 1 (Administration), Chapter 17 (Comprehensive Fine/Penalty Schedule), Section 10 (Police Regulations) of the Lincolnshire Village Code (Village of Lincolnshire)
6.5 Approval of an Internal Building Permit Fee Waiver for Parking Lot Repairs/Sealcoating per Section 5-3-2A of the Lincolnshire Village Code (Vernon Area Public Library)
Trustee Grujanac moved and Trustee Harms Muth seconded the motion to approve the Consent Agenda. The roll call vote was as follows:
AYES: Grujanac, Harms Muth, Hancock, Leider, Raizin, Pantelis
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
7.0 ITEMS OF GENERAL BUSINESS
7.1 Planning, Zoning & Land Use
7.2 Finance and Administration
7.21 Approval of an Ordinance Confirming Mayor’s Executive Order 2020-3 (Village of Lincolnshire – Waiver of First Reading)
Trustee Grujanac moved and Trustee Hancock seconded the motion to waive the first reading of an Ordinance confirming Mayor’s Executive Order 2020-3. The roll call vote was as follows:
AYES: Grujanac, Hancock, Leider, Raizin, Harms Muth, Pantelis
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
Trustee Grujanac moved and Trustee Leider seconded the motion to approve an ordinance confirming Mayor’s Executive Order 2020-3. The roll call vote was as follows:
AYES: Grujanac, Leider, Raizin, Hancock, Harms Muth, Pantelis
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
7.22 Resolution Seeking Immediate Modifications to the Restore Illinois Plan to Reopen Businesses and Resume Civic Activity (Village of Lincolnshire)
Village Manager Burke provided a summary of the resolution seeking immediate modifications to the Restore Illinois Plan to reopen businesses and resume civic activity. Some of the relief being sought has been addressed by the region reaching phase 3 of the plan. Some of the Trustees asked if this is still relevant to move forward. Mayor Brandt noted a resolution is non-binding but does convey the Village’s sentiment. School and camps reopening may be affected by this resolution.
Trustee Leider asked if legal counsel had any comment. Village Attorney Simon noted the resolution is only persuasive and forward looking at this point and does not convey an intent not to follow state guidelines under the Governor’s executive orders. It would only effect movement from phase 3 to phase 4. Village Attorney Simon noted he did not see a downside to approving the resolution.
Mayor Brandt stated this was initially brought up since the restaurants may be affected by this since many of them do not have outdoor seating.
Trustee Harms Muth asked what other municipalities have adopted a similar resolution. Village Manager Burke stated Arlington Heights has adopted one. Buffalo Grove had it on their agenda but decided not to take action since they are in two counties and there may be difficulty if one part of the community is in one phase of the plan and the rest of the community is in a different phase. Village Manager Burke noted Deerfield also passed a similar resolution.
Trustee Leider asked if Lincolnshire would be a leader in this or a follower. Mayor Brandt noted other southern communities have passed this, and expressed her opinion she did not believe Lincolnshire was leading the charge in this and many other municipalities are contemplating this.
Trustee Harms Muth asked who was all in Lincolnshire’s current EMS Region. Mayor Brandt stated Lincolnshire is lumped in with Cook County, Chicago, Will County, and DuPage County. Village Attorney Simon stated there are 11 EMS regions in the state. The Governor combined all northwest EMS regions of the state. A map of the regions was displayed for the Trustees to view.
Mayor Brandt noted Wisconsin and Indiana are now open and noted concern for business as a result of the current region grouping. Trustee Hancock asked why the Board is better equipped to make the decision than the state. Village Attorney Simon stated he did not think anyone was asking for us to supersede the state’s decision making, it is just whether or not Lincolnshire has more similarities with the other communities in region 10 than with region 11 or the other regions near Lincolnshire. Village Manager Burke stated he believed the conversation was centered on regions identified by the numbers within the region that Lincolnshire is lumped together with and having major hospitals with EMS regions already defined for public health emergencies. The question has been raised as to why Lincolnshire is in the existing EMS structure for public health emergencies not being followed during this pandemic.
Trustee Hancock noted concern with moving forward with the resolution since he does not have the expertise to make the decision. A conversation followed regarding concerns of the proposed resolution.
Trustee Harms Muth noted her understanding of the proposed resolution in question, is to consider Lincolnshire in an EMS category different from the four the Governor created. This would not currently change anything or would allow Lincolnshire to do anything different than what the state is currently allowing at this time. All this is stating is that going forward there might be different protocols if the region Lincolnshire got grouped with would move along the plan differently.
Trustee Raizin stated she had some concerns with moving forward with the resolution. The conversation ensued regarding the logistics of the timing and approval of the resolution.
Trustees Pantelis noted she was in favor of the resolution. Trustee Harms Muth noted she would approve the resolution.
Trustees Grujanac, Leider, Hancock and Raizin noted they were not in favor of moving forward with the resolution at this time.
It was the consensus of the Board to view the conditions of the state in the next few weeks and possibly bring the resolution back in June.
7.3 Public Works
7.31 Approval of a Resolution Committing $100,000 of Local Funds for Use in Conjunction with a Rebuild Illinois Public Infrastructure Grant for Construction of the Cross Town Water Main Project – Segment 3 (Village of Lincolnshire – Waiver of First Reading Requested)
Trustee Grujanac moved and Trustee Pantelis seconded the motion to waive the first reading of a resolution committing $100,000 of local funds for use in conjunction with a Rebuild Illinois Public Infrastructure Grant for construction of the Cross Town Water Main Project – Segment 3. The roll call vote was as follows:
AYES: Grujanac, Pantelis, Hancock, Leider, Raizin, Harms Muth
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
Trustee Grujanac moved and Trustee Leider seconded the motion to approve a resolution committing $100,000 of local funds for use in conjunction with a Rebuild Illinois Public Infrastructure Grant for Construction of the Cross Town Water Main Project – Segment 3. The roll call vote was as follows:
AYES: Grujanac, Leider, Raizin, Hancock, Harms Muth, Pantelis
NAYS: None
ABSENT: None
ABSTAIN: None
Mayor Brandt declared the motion carried.
7.4 Police
7.5 Parks and Recreation
7.6 Judiciary and Personnel
8.0 REPORTS OF SPECIAL COMMITTEES 9.0 UNFINISHED BUSINESS
10.0 NEW BUSINESS
11.0 EXECUTIVE SESSION
12.0 ADJOURNMENT
Trustee Grujanac moved and Trustee Harms Muth seconded the motion to adjourn. The voice vote was unanimous and Mayor Brand declared the meeting adjourned at 7:53 p.m.
https://www.lincolnshireil.gov/government/about/agendas-minutes-packets-video?format=raw&task=download&fid=2423
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