Village of Lincolnshire Committee of the Whole met Oct. 26.
Here is the minutes provided by the committee:
1.0 ROLL CALL
Mayor Brandt called the meeting to order at 6:20 p.m., and Village Clerk Mastandrea called the Roll.
2.0 ITEMS OF GENERAL BUSINESS
2.1 Planning, Zoning and Land Use
2.2 Finance and Administration
2.21 Consideration of a Resolution Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of an Obligation which shall be Issued by the Village of Lincolnshire (Village of Lincolnshire)
Village Manager Burke provided a summary of a Resolution expressing official intent regarding certain capital expenditures to be reimbursed from proceeds of an obligation which shall be issued by the Village of Lincolnshire as introduced at the last Regular Village Board meeting.
Manager Burke noted the Village Board approved three engineering service agreements for work to be completed in Fiscal Year 2020 related to storm water improvement projects identified in the 2020 Village-Wide Drainage Study. The Village Board has preliminarily discussed financing some part of the engineering work and related construction and permitting costs for identified projects via a proposed Storm Water Utility Fee. Staff is currently researching and developing a recommendation on Storm Water Utility Fee framework. Formal Village Board consideration and action on the creation and implementation on such a proposed fee is likely months from taking place. Given this timing, funding of these initial engineering expenses will need to be funded via General Capital Fund resources. In order for the Village to be able to reimburse the General Capital Fund for expenses incurred prior to the issuance of bonds via future revenue to be generated by a Storm Water Utility Fee, Attorney Simon and staff recommend the Board consider a resolution to express that intent.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
2.3 Public Works
2.31 Consideration of Acceptance of Public Improvements for the Camberley Club Subdivision (Village of Lincolnshire) Public Works Director Woodbury provided the Board with a summary regarding the request for acceptance of public improvement for the Camberley Club Subdivision.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
2.32 Consideration of Approving a One-Year Service Agreement Extension with Municipal GIS Partners Inc. (MGP), Des Plaines, Illinois for Geographic Information System Services (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a one-year service agreement extension with Municipal GIS Partners Inc. (MGP) for geographical information system services not to exceed $62,640.00. MGP has agreed to hold a freeze on their annual fees due to the COVID-19 pandemic.
Trustee Hancock asked for a summary of the services MGP provides.
Public Works Director Woodbury stated geographical information system services is the Villages go-to mapping systems used by all departments. It tracks assets such as trees, streetlights, water, sanitary and storm sewer systems. Additionally, the GIS system creates an overhead aerial photography which creates photographic maps.
Village Manager Burke noted the annual fee includes maintenance of a Geospatial Database which can be represented graphically for tracking of Village infrastructure. The information for this database gets updated with MGP on a regular basis as infrastructure changes happen over time.
It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
2.33 Consideration of Entering into a Joint Purchase Agreement with Morton Salt Inc. in the Amount of $34,015.00 and Compass Minerals in the Amount of $28,611.00, for the Purchase of Rock Salt for the 2020-2021 Winter Season (Village of Lincolnshire)
Public Works Director Woodbury provided a summary of a joint purchase agreement with Morton Salt Inc. in the amount of $34,015.00 and Compass Minerals in the amount of $28,611.00, for the purchase of Rock Salt for the 2020-2021 Winter Season It was the consensus of the Board to place this item on the Consent Agenda for approval at the next Regular Village Board Meeting.
2.4 Public Safety
2.5 Parks and Recreation
2.6 Judiciary and Personnel
3.0 UNFINISHED BUSINES
4.0 NEW BUSINESS
5.0 EXECUTIVE SESSION
6.0 ADJOURNMENT
Trustee Grujanac moved and Trustee Hancock seconded the motion to adjourn. Upon a voice vote, the motion was approved unanimously and Mayor Brandt declared the meeting adjourned at 6:31 p.m.
https://www.lincolnshireil.gov/government/about/agendas-minutes-packets-video?format=raw&task=download&fid=2562
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