City of Greenville City Council met May 11.
Here is the minutes provided by the council:
Call to Order:
The regular meeting of the Greenville City Council was called to order at 7:01 p.m. by Mayor George Barber.
Roll Call:
Present: Mayor George Barber, Councilman Bill Carpenter, Councilman Iván Estévez, Councilman Kyle Littlefield, and Councilwoman Lisa Stephens
Also Present: City Attorney Patrick Schaufelberger, City Manager Dave Willey, and City Clerk Sue Ann Nelson
The pledge of allegiance to the United States flag was recited.
Citizen Input:
An audience member inquired if the City had a program where ownership of vacant lots could be obtained in return for maintenance of the lot, similar to the Mow to Own program in the City of St. Louis. City Manager Willey indicated that they city does not have such a program, but does have a program for building a new home on city-owned vacant lots.
Vanessa Tedrick addressed a letter to the council which Councilwoman Stephens read aloud regarding safety concerns for pedestrians walking along Bowman Drive to the nearby park, and asked if a sidewalk could be installed to address safety concerns. City Manager Willey indicated that city staff was checking into the viability to install a sidewalk along Bowman Avenue.
City Manager Willey addressed a question that had been submitted prior to the meeting regarding an inquiry about action taken at the April 27th special meeting regarding a payment made to Enertech for $60,511. The City Manager explained that Enertec had prepaid a fee associated with the application on behalf of the City of Greenville. When renewal energy credits were no longer available the project was no longer viable, making it necessary to repay the fee to Enertec.
With no further comments, citizen input was closed.
CONSENT AGENDA:
Approval of minutes of the April 13, 2021 Regular Council Meeting, April 27, 2021 Special Council Meeting;
Financial Statements for April 2021;
Approval of Committee Meeting Minutes of the April 20, 2021 Board of Adjustment Meeting, and April 30, 2021 Cemetery Board Meeting;
Approval of Accounts Payable totaling $281,214.83;
Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits, and Code Enforcement Report, Annual Police Pension Board, and Annual Police Commissioners Report;
Record Items – None
Ordinance 3241 – Grant Sign Variance at 409 S Fourth Street:
Unanimous recommendation from the Board of Adjustment to approve request from the Bond County Historical Society for a variance to the maximum area size limit for a sign from 6 square feet to 32 square feet, with the sign to be located within all mandated setback requirements of the UDC and zoning code (see ordinance on file for full text).
LP Gas Energy Contract:
With the annual contract expiring, three vendors submitted bids for LP gas. The low bid, of $1.28 per gallon, was received from ILMO Propane to supply LP gas from June 1, 2021 through May 31, 2022.
Water Plant PureLine Service Agreement:
PureLine Service Agreement for Silver Service Plan for a cost of $18,433. Plan includes four preventative maintenance visits and emergency visits. Cost of repairs are not covered.
Repairs to Street Department Dump Truck:
Affirm emergency spending authority exercised by City Manager to proceed with repairs of $6,145.28 for the 2008 F450 dump truck by Tri Ford.
Ordinance 3242 – Designating Substitute Signature:
Ordinance to set forth procedure for Mayor to designate someone to sign on their behalf, as provided by ILCS 65/3.1-35-30. Mayor must provide written notice of the who is the designated signor and what documents they are allowed to execute if the Mayor should be unavailable (see ordinance on file for full text).
A.B.A.T.E. National Motorcycle Awareness Month Proclamation:
Proclamation proclaiming May 2021 as Motorcycle Awareness month in the City of Greenville, urging all motorists to improve safety and awareness on the roadways.
National Public Works Week Proclamation:
Proclamation proclaiming May 16th – 22nd National Public Works week in recognition of the integral role public works services routinely provide citizens.
Approval of Consent Agenda:
Mayor Barber indicated that the Ordinance to establish the Mayor Pro Tem had been removed from the consent agenda. Motion by Carpenter, seconded by Stephens, to approve the remaining consent agenda as presented.
Ayes: Carpenter, Stephens, Estévez, Littlefield, Barber
Nays: None
Motion carried.
Downstate Business Stabilization Grant Closeout Public Hearing:
The City of Greenville conducted a public hearing on May 11, 2021, City Manager David Willey opened the public hearing at 7:20 p.m. at the Greenville Municipal Building, 404 South Third Street, Greenville, Illinois. Following the Executive Orders issued by Illinois Governor Pritzker limiting large gatherings, the public hearing was held in-person and virtually to allow remote participation for members of the public via conference call line and livestreamed on the city’s Facebook page. The purpose of meeting was to hold a closeout public hearing to report outcomes and provide interested parties an opportunity to express their views on the program activities and performance of the Community Development Block Grant (CDBG) Downstate Small Business Stabilization (DSBS) grants funded through the Illinois Department of Commerce and Economic Opportunity. This program is funded by Title 1 of the federal Housing and Community Development Act of 1974, as amended.
Greenville Eyeglass and Contacts received a Downstate Small Business Stabilization grant for $25,000 to address the needs of the business due to the COVID-19 emergency, and was used to assist the business with working capital needs including wages, fringe benefits, rent, occupancy, and inventory. Greenville Eyeglass and Contacts was able to reopen and currently remains open. This grant-funded project resulted in no displacement of any persons or businesses.
Opportunity was given for interested citizens to provide comments. None were expressed.
All interested citizens were invited to provide written comments prior to the meeting. None were received.
Public Hearing was closed at 7:23 p.m.
Fiscal Year 2022 Budget:
City staff presented the fiscal year 2022 budget, noting that other than final adjustments, there were no material changes to the budget from what was presented at the April special council meeting. The General fund and Sewer fund are balanced and the budgeted deficit in the Water fund is due to plans for construction of a new water plant. Other funds with deficits are the result of placeholders should expenditures for projects be required. Motion by Stephens, seconded by Littlefield, to approve fiscal year 2021 budget as presented.
Ayes: Stephens, Littlefield, Carpenter, Estévez, Barber
Nays: None
Motion carried.
Discussion of Asphalt Street Program:
City Manager Willey talked about the use of the half-cent sales tax and a multi-year plan regarding street improvements for asphalt work, including contingencies and annual curb work. Council discussed street improvements and planned sidewalk improvements to include work completed internally and that to be completed by a contractor.
Bids for Fiscal Year 2022 Street Improvements:
Following approval of the fiscal year 2022 budget and discussion about street projects, bids were presented for proposed asphalt work.
Street Name From To
Sunset Pt Main North end
2nd Street (by funeral home) Oak North end
South Street Elm East end
4th Street patches
South & 1st parking lot patches
Miscellaneous patches
Bids were submitted by four contractors with the low bid from Christ Bros. for $249,431. Motion by Carpenter, seconded by Littlefield, to approve by from Christ Bros. for asphalt and street improvements presented for $249,431.
Ayes: Carpenter, Littlefield, Estévez, Stephens, Barber
Nays: None
Motion carried.
Ordinance 3243: Add Class G Special Event Liquor License:
In accordance with the Liquor Control Ordinance; special event retail liquor licenses are simultaneously cancelled at the end of the special event. As such, prior to approval of a special event application, the council must increase the special event licenses by one. Ordinance increases the number from zero to one. Application has been submitted for a special event license that cannot be approved without increasing the number of special event liquor licenses. Motion made by Littlefield, seconded by Stephens, to approve ordinance to increase the special event, Class G, liquor licenses from zero to one (see ordinance on file for full text).
Ayes: Littlefield, Stephens, Carpenter, Estévez, Barber
Nays: None
Motion carried.
Class G Special Event Liquor License Application – Knights of Columbus:
Special event liquor license application has been received from Knights of Columbus for liquor sales at Fourth Fest Celebration to be held July 2 and July 3, 2021. The application has been reviewed, proof of current insurance has been provided, and a satisfactory police background check has been performed. Motion made by Carpenter, seconded by Stephens, to approve Class G Liquor License for Knights of Columbus for liquor sales on July 2nd and July 3rd for Fourth Fest Celebration.
Ayes: Carpenter, Stephens, Estévez, Littlefield, Barber
Nays: None
Motion carried.
Consumer Price Index Water and Sewer Rate Adjustment:
Staff presented the utility rate adjustments effective May 1, 2021. Sewer rates are automatically adjusted annually by 80% of the Consumer Price Index change. Water rates are adjusted by 80% of the Consumer Price Index from the previous year, plus an additional 1%, that was added for five years for debt servicing for a new water plant. Consumer price index increased resulting in a change of 2.10% for sewer rates, and 3.10% for water rates.
In City Out of City
Water Rates Water Rates
Old New Old New
first 2000 gal $15.57 $16.05 $23.35 $24.07
next 8000 gal $7.40/1000 $7.63/1000 $11.11/1000 $11.45/1000
next 20000 gal $6.15/1000 $6.75/100. $9.84/1000 $10.14/1000
over 30000 gal $6.15/1000 $6.34/1000 $9.22/1000 $9.51/1000
Sewer Rates
Old New Old New
first 2000 gal $12.28 $12.54 $18.42 $18.81
over 2000 gal $6.65/1000 $6.79/1000 $9.96 $10.17
BOD Surcharge $ 0.49 $ 0.50
TSS Surcharge $0.55 $0.56
Bulk Rates
Old New
Villages $4.84 $4.99
Smithboro $2.42 $2.49
CIPS $6.98 $7.20
Motion by Barber, seconded by Littlefield to reappoint Sue Ann Nelson as City Clerk.
Ayes: Barber, Littlefield, Carpenter, Estévez, Stephens
Nays: None
Motion carried
Following the appointment, Mayor Barber administered the oath of office.
The appointment of City Treasurer is an appointment made by the City Manager. City Manager Willey announced the reappointment of Roger Sanders as Greenville City Treasurer.
Mayor Barber recommended the appointment of Kyle Littlefield as the city council representative on the Library Board, replacing councilman Heath who did not seek re-election. Motion by Stephens, second by Estévez to appoint Kyle Littlefield to the Library Board.
Ayes: Stephens, Estévez, Carpenter, Littlefield, Barber Nays: None
Motion carried
Old Business:
City Manager Willey announced that the owner of Greenville Commons has indicated that they will be delaying any expansion of additional units due to the spike in construction material costs Councilman Carpenter inquired about how the occupancy program was going. City Manager responded it was going well and providing the intended results. Councilman Littlefield inquired about how the recent entrepreneur forum went and what were the next steps. Economic Development Director Sargis provided an update on the meeting and follow-up meeting planned for May 25th.
New Business:
Mayor Barber provided the council with his letter designating Roger Sanders as his designated signatory.
Adjournment:
At 8:14 p.m., moved by Littlefield, seconded by Estévez, to adjourn the regular meeting.
Ayes: Littlefield, Estévez, Carpenter, Stephens, Barber
Nays: None
Motion carried.
https://www.greenvilleillinois.com/vertical/sites/%7B382DB13D-0E42-49D4-A2B1-62539157C275%7D/uploads/May11_2021.pdf
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