Wesclin Community Unit School District 3 Board of Education met Nov.15.
Here are the minutes provided by the board:
I. Regular Meeting
A. Roll Call
The Board of Education of Wesclin Community School District # 3, Clinton and St. Clair Counties, Illinois, met in a regular session on Monday, the 15th day of November 2021, at the hour of 6:00 p.m., at the Wesclin High School in said district.
At the above-named time and place there were present the following officers and members of the Board:
Members Present Members Absent
Aaron Hoerchler, President: ______x________ ______________
Paul Josias, Vice President: ______x________ ______________
Tina Litteken, Treasurer: ______x________ ______________
Connie Elmore, Secretary: ______x________ ______________
Matt Fridley: ______x________ ______________
Jeff Stroot: _______________ ______x_______
Zach Peters: ______x________ ______________
A quorum of the Board members being present, the current president called the meeting to order and declared the Board to be in session for the transaction of business.
Administrators present:
Jennifer Filyaw, Superintendent: ______x______ _______________
Jamey Rahm: ______x______ _______________
Angela Woll: ______x______ _______________
Roger Freeze: _____________ _______x_______
Zack Huels: ______x______ _______________
Jamie Pence: ______x______ _______________
B. Approval of Minutes
Minutes of the previous regular meeting and of the executive session of October 18, 2021 were approved on a motion by Matt Fridley seconded by Tina Litteken.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
C. District Finances
Motion made by Tina Litteken seconded by Connie Elmore to approve The Treasurer's Report and payment of payroll in the amount of $809,697.46 and bills in the amount of $1,284,248.72.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
D. Agenda modification
Motion made by Matt Fridley seconded by Tina Litteken to approve agenda as presented.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
Superintendent Report
Senior Citizen Luncheon is cancelled because of COVID. We will be discussing whether to have a drive through luncheon. We’re thinking of having a drive thru event with the band playing and handing out goody bags.
COVID Update – our numbers are going up at school but our close contacts are still low and 98% test to stay. The testing is going well. We also have our Vaccine clinic going on tonight.
Tax Rate Comparison – our tax rate is trending down over the past years.
Principals’ Report
WHS – Coach Weiss devotes a lot of time with the athletes, The sectional meet was a success with 300 runners. We received many positive comments from parents and officials on our event. Band participated in the Veteran’s Day parade. The Fall Play, Yearbook was phenomenal. Winter sports start on Tuesday.
NBE – Braylan Albers was the Student of the Month. Santa’s Cottage is in full swing. Ms. Accord is having the kindergarten class participate in an alphabet exchange letter program with participating school across the US
TE – The Veteran’s Day program was held last week. The 3rd graders lead the program.
Special Srvc – thank you to all staff that have helped our program. Everyone is pitching in to make this year go smoothly.
II. Public Comments:
A. None
III. Celebration of Success
Red Ribbon Week organizers, Sheila Klutho, Dana Haag, Christina Segelhorst, Kim Marchal and WMS Stuco.
Brooklyn McAllister, Gavin Hill and Cole Gruenke, CC State qualifiers.
Chloe Brede, Melia Feldt, Maddie Kohlbrecher and Raya Toennies, Wesclin Swim Team sectionalists.
Parent/Teacher Conference, 95% participation in our elementary grades
Khloe Atwood, Patriot Pen Contest winner.
Daryl Brokering, 2nd annual Wesclin Tournament
Trenton Elementary Reading Log participation
New Baden PTO and Don Schomaker and Kokomo Joes for Donut Day Event.
IV. Items Requiring Board of Education Action
Audit Report – There were no findings and it all balanced to what we expected. Our financial profile for Wesclin is in Warning for this year and probably next year also. We are spending more than what we are bringing in, in Transportation Fund for new buses and it causes our expenditures to look high.
Motion by Paul Josias seconded by Tina Litteken to approve the audit as presented.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
B. December Board Meeting
Motion by Zach Peters seconded by Paul Josias to approve moving the December board meeting to Monday, December 13, 2021 at 6:00 pm.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
C. Tax Levy Estimate and Notice of Intent to Adopt a Tax Levy over 105%
Motion by Matt Fridley seconded by Tina Litteken to approve the tax levy estimate and notice of intent to adopt a tax levy over 105%.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
D. Tax Levy Hearing Date
Motion by Paul Josias seconded by Tina Litteken to set the tax levy hearing for Monday, December 13, 2021 at 6:00 pm.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
E. Driver’s Education Car
Motion by Matt Fridley seconded by Tina Litteken to approve the purchase of a new driver’s education vehicle from Deien Chevrolet not to exceed $26,995.00.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
F. 2021-2022 Learning Plan – No changes and no recommendation.
G. Liability Insurance with Additional Cyber Security Coverage
Motion by Connie Elmore seconded by Tina Litteken to table this item for till the December regular board meeting.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
Graduation Speaker
Motion by Paul Josias seconded by Connie Elmore to approve the Wesclin High School Graduation speaker requirements.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
High School Band and Chorus Trip
Motion by Matt Fridley seconded by Tina Litteken to approve the high school band and chorus trip to Nashville, TN.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
Snow Removal Bid
Motion by Matt Fridley seconded by Tina Litteken to approve Ultimate Detail and Landscape for the 2021-2022 and the 2022-2023 snow removal.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
K. Consent Agenda
a. Resignation
1. Tony Behrman, middle school softball coach
b. Leave
1. Katie Wilke, FMLA leave
Motion by Tina Litteken seconded by Matt Fridley to approve the consent agenda as presented.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
L. Closed Session for the purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Board or legal counsel for the Board, including hearing testimony on a complaint lodged against an employee of the Board or against legal counsel for the Board to determine its validity pursuant to Section 2©(1) of the Open Meetings Act.
Motion by Tina Litteken seconded by Connie Elmore to move into closed session for the purposes of considering the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Board or legal counsel for the Board, including hearing testimony on a complaint lodged against an employee of the Board or against legal counsel for the Board to determine its validity pursuant to Section 2©(1) of the Open Meetings Act. 6:32 p.m.)
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
Motion by Matt Fridley seconded by Aaron Hoerchler to return from closed session into the regular meeting. (7:15 p.m.)
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
M. Administrative Wage Increase
Motion by Tina Litteken, seconded by Matt Fridley to approve a 2.5% increase for the superintendent, building level administrators, maintenance supervisor and special education coordinator.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
VI. Adjournment:
It was moved by Matt Fridley seconded by Tina Litteken that the meeting be adjourned. Meeting was adjourned at 7:17 p.m.
Vote: Connie Elmore-aye, Matt Fridley-aye, Aaron Hoerchler-aye, Paul Josias-aye, Tina Litteken-aye, Zach Peters-aye. Motion passes 6-0
https://www.wesclin.org/vimages/shared/vnews/stories/4fc775cd408c9/Minutes%20Regular%20Meeting%20Nov%202021.doc
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