Wesclin Community Unit School District 3 Board met Oct. 18.
Here are the minutes provided by the board:
I. Regular Meeting
A. Roll Call
The Board of Education of Wesclin Community School District # 3, Clinton and St. Clair Counties, Illinois, met in a regular session on Monday, the 18th day of October 2021, at the hour of 6:00 p.m., at the Wesclin High School in said district.
At the above-named time and place there were present the following officers and members of the Board:
Members Present Members Absent
Aaron Hoerchler, President: _______________ ______x_______
Paul Josias, Vice President: _______________ ______x_______
Tina Litteken, Treasurer: ______x________ ______________
Connie Elmore, Secretary: ______x________ ______________
Matt Fridley: ______x________ ______________
Jeff Stroot: ______x________ ______________
Zach Peters: ______x________ ______________ via phone conf
A quorum of the Board members being present, the current president called the meeting to order and declared the Board to be in session for the transaction of business.
Administrators present:
Jennifer Filyaw, Superintendent: ______x______ _______________
Jamey Rahm: ______x______ _______________
Angela Woll: ______x______ _______________
Roger Freeze: ______x______ _______________
Zack Huels: ______x______ _______________
Jamie Pence: ______x______ _______________
B. Approval of Minutes
Minutes of the previous regular meeting and of the executive session of September 20, 2021 were approved on a motion by Matt Fridley seconded by Jeff Stroot.
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
C. District Finances
Motion made by Matt Fridley seconded by Jeff Stroot to approve The Treasurer's Report and payment of payroll in the amount of $821,907.33 and bills in the amount of $595,852.71.
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
D. Agenda modification
Motion made by Tina Litteken seconded by Jeff Stroot to approve agenda as presented.
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
Superintendent Report
No changes to the 2021-2022 Learning Plan. We have started with the Stay In School Testing for school related close contacts.
School report card information is not available yet.
The buses we ordered in the spring are awaiting chips.
We will set a board retreat once everyone can look at their calendars and agree on a date.
Our phones are at the end of their life which is causing outages in the buildings, mainly the HS. We will be seeking bids.
25 Families have responded that they are need of Hot Spot assistance that grant assistance would provide.
Principals’ Report – See attached principal goals for this school year.
II. Public Comments:
A. None.
III. Celebration of Success
Sugar Creek Fire Department – Thank you to the Sugar Creek Fire Department for working with the schools during Fire Safety Week by presenting in our classrooms, donating activity books and assisting with our fire drills.
Middle School Cross Country – Congratulations to Amilli Dugans, Brennen Fark, and Bennett Gall on qualifying for the state cross country meet.
HS Cross Country – Congratulations for winning the conference! Wesclin will be hosting the Sectionals.
Mrs. Hanke and the High School Staff – Thanks to Mrs. Hanke and the High School Staff for the successful administration of the SAT/PSAT test.
Kim Marchal and WMS Student Council - Huge thank you to Kim Marchal and her student council members for putting on a great Fall Fest event for the 6th-8th grade students.
New Baden Family Reading Night – Thanks to Shari Tockstein for organizing Family Reading Night. It was a great success! 268 people attended and there were many positive social media posts and conversations with community members about the night.
High School Homecoming Week - Kudos to Mrs. Kunz and Student Council for a wonderful job during Homecoming Week! Thank you to the boosters for providing the hot dogs that everyone enjoyed at the concession stand at the football field. Congratulations to King Justin Weihe and Queen Alanna Stewart! First Runner-Ups were Hailey Rakers and Kameron Monical!
IV. Items Requiring Board of Education Action
A. 2021-2022 Learning Plan – no recommendation
B. Prevention of and Response to Bullying, Intimidation, and Harassment
Motion by Tina Litteken seconded by Matt Fridley to approve policy 7:180 – Prevention of and Response to Bullying, Intimidation, and Harassment
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
C. Middle School Scholar Bowl
Motion by Tina Litteken seconded by Jeff Stroot to add middle school scholar bowl to the extra duty with a stipend of $1560.00.
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
D. Vehicle Purchase
Motion by Matt Fridley seconded by Jeff Stroot to approve the purchase of two minivans not to exceed $75,000.
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
E. Consent Agenda
Employment:
Eric Wuebbels – We are recommending Mr. Wuebbels as the junior high bowling coach.
Retirement:
Eric Wuebbels – Mr. Wuebbels is requesting retirement at the conclusion of the 2025-2026 school year.
Volunteer:
Matt Fisher – Mr. Fisher will volunteer with the varsity boys basketball program.
Brendan Bernhardt – Mr. Bernhardt will volunteer with the varsity boys basketball program.
Motion by Tina Litteken seconded by Matt Fridley to approve the consent agenda as presented.
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
F. Closed Session for the purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Board or legal counsel for the Board, including hearing testimony on a complaint lodged against an employee of the Board or against legal counsel for the Board to determine its validity pursuant to Section 2©(1) of the Open Meetings Act.
Motion by Tina Litteken seconded by Matt Fridley to move into closed session for the purposes of considering the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Board or legal counsel for the Board, including hearing testimony on a complaint lodged against an employee of the Board or against legal counsel for the Board to determine its validity pursuant to Section 2©(1) of the Open Meetings Act. 6:39 p.m.)
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
Motion by Jeff Stroot seconded by Matt Fridley to return from closed session into the regular meeting. 7:10 p.m.)
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
V. Adjournment:
It was moved by Matt Fridley seconded by Tina Litteken that the meeting be adjourned. Meeting was adjourned at 7:12 p.m.
Vote: Connie Elmore-aye, Matt Fridley-aye, Tina Litteken-aye, Zach Peters-aye, Jeff Stroot-aye.
Motion passes 5-0
https://www.wesclin.org/vimages/shared/vnews/stories/4fc775cd408c9/Minutes%20Oct%202021.doc
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