Southwestern Community Unit School District 9 Board of Education met June 21.
Here are the minutes provided by the board:
The Southwestern Board of Education met in regular session at 7:00 p.m. in the Middle School Commons in Piasa, Illinois. Jason Oertel-Vice President, called the meeting to order at 7:00p.m. and asked Kim Albert, Recording Secretary, to call roll showing those members present as: Jenny Hanks, Donna Loy, Jason Oertel, Jacob Reno, Nicholas Strohbeck, Kyle Hacke, Superintendent, and Kim Albert, Recording Secretary. Andrew Bagley and Randy Gallaher were absent. Jason Oertel-Vice President led the Pledge of Allegiance.
Public Comment: None
Correspondence and Recognition:
Mrs. Bowman, Middle School Principal, recognized the 7th grade boys track team and congratulated them on winning the Sectionals to become Sectional Champs as well as placing highly at the State Track meet. The Board of Education members congratulated them as well.
Mr. Bearley, High School Principal, congratulated the HS Girls Soccer Team and their coaches, Tyler Hamilton, Betty Schiller, and Jessie Scott, on being the South-Central Conference champions and moving on to the regionals!!
Administrators Reports:
High School Principal, Mark Bearley, thanked the students and the teachers for the hard work on the ACT testing as the scores were good. He presented a comparison from last year and the state’s average compared to Southwestern student’s averages.
Shannon Bowman, Middle School Principal, reported on how summer school was progressing. She reported that several students had already finished the summer module and several others were about to finish. She commended Kim Chestney, Custodian, for doing a fantastic job getting the Middle School ready for students in August. Mrs. Bowman also reported that curriculum discussions are continuing.
Shipman Elementary Principal, Rhonda Wooldridge, indicated to the board that the year has certainly flown by. She has been working on curriculum K-6 grades and contacting teachers about such. She mentioned that the custodians are busy getting the building cleaned and ready for August. Summer school is going well per Ms. Wooldridge.
Brighton North Primary Principal, Kim Reed, reported on the Fun Day that was held at the end of May and that eighty-seven parents/guardians had attended, and everyone had a great time. She reported that the organization of Fun day was managed very well! Mrs. Reed mentioned that 10 students were invited from each grade to attend summer school and that on average seven came. Brighton North is also holding a summer library program on Tuesday & Thursday mornings. Mrs. Reed mentioned that she had a great first year as a principal and thanked the board.
Stephanie Renken, Special Education Coordinator, reported that there were a few students attending programs out-of-district during the summer and it had been going well. Mrs. Renken indicated that the reporting regarding special education to the state has been going well also. Her department has been notified that the IDEA grant is not ready yet but will be soon.
Mr. Hopkins, Medora Intermediate Principal, reported on summer school also. Medora Intermediate had 12-13 signed up per grade level and that 7-8 students attend regularly. Mr. Hopkins also indicated his building is coming along quite well regarding the cleaning schedule.
Superintendent Report:
Superintendent Hacke reported that the enrollment ended in May at 1224 students. Discipline has not been an issue this year in comparison to other years.
Mr. Hacke reported that summer school has gone well and will be wrapping up soon. The roof projects/updates are going well per Mr. Hacke also and that the Shipman roof work will be starting soon.
Items for Discussion or Acknowledgement:
Steven Lebro, High School Custodian, submitted his resignation and the board acknowledged such.
Items Considered for Action…
Consent Agenda:
Items discussed in the consent agenda included the following…the financial report with balances as of May 31, 2022, being: Education Fund $5,333,225.00, Operations/Maintenance $1,276,678.00, Transportation $841,030.00, Working Cash $3,203,726.00, with the total being $10,654,659.00, and the County Schools Facilities Sales Tax Revenue for May was the lowest for the year at $44,600.36, May bills…Imprest bills…extra and substitute pay…substitute list-none…regular board meeting minutes from May 17, 2022, Special Board Meeting Minutes May 25,2022, Closed Session Special Board Meeting Minutes May 25, 2022, Special Board Meeting Minutes May 26, 2022, Closed Session Special Board Meeting Minutes May 26, 2022, Special Board Meeting Minutes May 31, 2022, Closed Session Special Board Meeting Minutes May 31, 2022, Special Board Meeting Minutes June 6, 2022, Closed Session Minutes from July 2021 through December 2021 Remain Closed, and Consolidated District Plan.
Mr. Hacke stated that the district is good financially at this time. He indicated that the County Schools Facilities Sales Tax, which runs a few months behind, is dropping off, and he assumes it is partially due to the current economy. Mr. Hacke reported that the end of the fiscal year is here, and all is well.
Mr. Hacke mentioned the Consolidated District Plan in the consent agenda, and this is a plan that consolidates separate plans into one to approve all at one time such as the IDEA grant, Title, etc.
There were no questions raised regarding the Consent Agenda. Jacob Reno made a motion to approve the consent agenda as presented with Donna Loy seconding the motion for such.
Roll Call Vote:
Ayes: Hanks, Loy, Oertel, Reno, and Strohbeck
Nays: None
MOTION CARRIED.
Jacob Reno made a motion to approve the appointment of the individuals identified in the attached list marked Exhibit A to the corresponding spring extra-curricular activities therein for the 22-23 school year. Jason Oertel made the second motion to approve.
Roll Call Vote:
Ayes: Loy, Oertel, Reno, Strohbeck, and Hanks
Nays: None
MOTION CARRIED.
Nicholas Strohbeck made the motion to approve the non-appointment of the individuals identified in the attached list marked Exhibit B to the corresponding spring extra-curricular activities therein for the 22-23 school year.Donna Loy seconded the said motion.
Roll Call Vote:
Ayes: Oertel, Reno, Strohbeck, Hanks, and Loy
Nays: None
MOTION CARRIED.
The 22-23 School year bread/bakery bid was awarded to Lewis Bakeries after Donna Loy made a motion to accept their bid and Jacob Reno seconded the motion.
Roll Call Vote:
Ayes: Reno, Strohbeck, Hanks, Loy, and Oertel
Nays: None
MOTION CARRIED.
Prairie Farms Dairy was awarded the milk bid for the 22-23 School Year. Jason Oertel made the first motion with Nicholas Strohbeck making the second motion for such.
Roll Call Vote:
Ayes: Strohbeck, Hanks, Loy, Oertel, and Reno
Nays: None
MOTION CARRIED.
Nicholas Strohbeck made a motion to accept the Kohl’s Wholesale bid for food and non-food products for the 22-23 school year. Donna Loy made the second motion.
Roll Call Vote:
Ayes: Hanks, Loy, Oertel, Reno, and Strohbeck
Nays: None
MOTION CARRIED.
M & M Service Company was the low bidder for fuel 22-23 school year. Jason Oertel made a motion to accept M & M as the fuel provider for the 22-23 school year with Nicholas Strohbeck seconding the motion. This will be a fluctuating bid.
Roll Call Vote:
Ayes: Loy, Oertel, Reno, Strohbeck, and Hanks
Nays: None
MOTION CARRIED.
The trash bid was tabled and will be determined in July 2022. The bid was requested to be a three-year bid, but the board wants to rebid for only a one-year bid.
A proposal to raise activity officials pay for the 2022-23 school year was presented and discussed. This proposal is needed to stay competitive in our conference official pay. After the discussion, Jacob Reno made a motion to approve the activity officials pay increase with Jason Oertel seconding the motion.
Roll Call Vote:
Ayes: Oertel, Reno, Strohbeck, Hanks, and Loy
Nays: None
MOTION CARRIED.
Next on the agenda was School Fees for 2022-23 school year. Mr. Hacke, Superintendent, broke the discussion into two parts: athletic and school fees. He recommended reducing sports fees to a flat $75 per child for an unlimited number of sports with no family cap.
School fees addressed included reducing two speech classes from $45 to $0 and removing the Vocational Class fees as grant money received yearly supports buying supplies now.
After much discussion, Jason Oertel made a motion to approve the School Fees presented for the 2022-2023 school year. Jenny Hanks made the second motion.
Roll Call Vote:
Ayes: Reno, Strohbeck, Hanks, Loy, and Oertel
Nays: None
MOTION CARRIED.
The Student Handbook for the 2022-23 School Year was approved. Jacob Reno made the first motion to approve with Jason Oertel making the second motion.
Roll Call Vote:
Ayes: Strohbeck, Hanks, Loy, Oertel, and Reno
Nays: None
MOTION CARRIED.
Nicholas Strohbeck made a motion to approve the Property and Liability Insurance Proposal through Illinois Counties Risk Management Trust. Donna Loy seconded the motion.
Roll Call Vote:
Ayes: Hanks, Loy, Oertel, Reno, and Strohbeck
Nays: None
MOTION CARRIED.
Jason Oertel made a motion to adopt the Resolution to Effect Interfund Transfer with Nicholas Strohbeck making the second motion.
Roll Call Vote:
Ayes: Loy, Oertel, Reno, Strohbeck, and Hanks
Nays: None
MOTION CARRIED.
A discussion was held regarding surplus transportation items. The Superintendent contacted several companies to submit bids but only Blue Bird submitted.It was suggested by the Blue Bird company to sell outright and possibly get more money for them. Nicholas Strohbeck made a motion to sell the surplus transportation items by sealed bid with Jenny Hanks seconding the said motion.
Roll Call Vote:
Ayes: Oertel, Reno, Strohbeck, Hanks, and Loy
Nays: None
MOTION CARRIED.
Mrs. Robinson’s High School Productions Class requested the board approve their selling of items they produce. Items for sale would include but not be limited to banners, t-shirts, posters, etc. Mr. Bearley, High School Principal, presented the information regarding this request and indicated there would be a flat fee of $5 each above the cost of material(s) used/purchased. Donna Loy made a motion to approve the sale of Spirit Products from the Productions Class with Jacob Reno seconding the motion.
Roll Call Vote:
Ayes: Reno, Strohbeck, Hanks, Loy, and Oertel
Nays: None
MOTION CARRIED.
Karen Jackson was employed as a Paraprofessional at Brighton North for the 22-23 School year after Jenny Hanks and Donna Loy made motions respectively.
Roll Call Vote:
Ayes: Strohbeck, Hanks, Loy, Oertel, and Reno
Nays: None
MOTION CARRIED.
Jacob Reno made a motion to employ Amanda Edwards as High School Softball Coach. Jason Oertel made the second motion to employ Amanda Edwards.
Roll Call Vote:
Ayes: Hanks, Loy, Oertel, Reno, and Strohbeck
Nays: None
MOTION CARRIED.
HS Custodian, Jack Harpole, was employed after Jenny Hanks made the first motion to employ with Nicholas Strohbeck seconding the motion.
Roll Call Vote:
Ayes: Loy, Oertel, Reno, Strohbeck, and Hanks
Nays: None
MOTION CARRIED.
Jason Oertel made a motion to split the Student Government stipend in Appendix C for the 22-23 school year between K. Goetten and A. Cornelius. Donna Loy seconded the motion.
Roll Call Vote:
Ayes: Oertel, Reno, Strohbeck, Hanks, and Loy
Nays: None
MOTION CARRIED.
Jenny Hanks made a motion to approve the Contract with Chestnut Health systems to provide curriculum to the Middle School students. Jason Oertel made the second motion for such.
Roll Call Vote:
Ayes: Reno, Strohbeck, Hanks, Loy, and Oertel
Nays: None
MOTION CARRIED.
The July Regular School Board Meeting will be moved to July 20, 2022, instead of July 19, 2022. Jason Oertel made a motion to move the meeting and Donna Loy made the second motion.
Roll Call Vote:
Ayes: Strohbeck, Hanks, Loy, Oertel, and Reno
Nays: None
MOTION CARRIED.
There were no items to discuss in closed session.
Jacob Reno made a motion to adjourn the meeting with Nicholas Strohbeck seconding the motion to adjourn.
Roll Call Vote:
Ayes: Hanks, Loy, Oertel, Reno, and Strohbeck
Nays: None
MOTION CARRIED.
Meeting adjourned at 8:41pm.
https://campussuite-storage.s3.amazonaws.com/prod/1558981/0f4d22c4-1ac0-11ea-88ab-0a4e503d6747/2447878/69a9cd9c-08e5-11ed-aa00-0adb704e7cdd/file/2022-06-21Minutes.pdf
Alerts Sign-up