South Central Reporter

City of Assumption City Council met July 6.

Here are the minutes provided by the council:

Meeting called to order at 7:00 p.m. at the City Hall by Mayor Derek Page who led the Pledge of Allegiance.

Roll call was answered by Alderpersons Sue Burgess, Gary Nelsen, Kandy Smith and Donny Walden. Also present were Mayor Derek Page, Attorney Gregory Moredock, Treasurer Angel Palmer, Chief Wade, Officer Zeitler and City Clerk Janet Waller. Alderperson Selena Reed was via remote due to health reasons.

Present in the audience was Mark Bingham from Chastain and Associates, Accountant Adam Mathias from LMHN Accounting, Bob Bantner, Betty Park, Travis Sullivan, Dave Schaab from Waste Management.

Council Member Burgess, seconded by Council Member Nelsen, made a motion to allow Alderperson Selena Reed via remote due to health reasons. Motion carried with Alderpersons Walden, Smith, Nelsen and Burgess voting aye and 0 nays.

Council Member Smith, seconded by Council Member Nelsen, made a motion to approve the minutes of June 1 2022 Council Meeting. Motion carried with Alderpersons Burgess, Nelsen, Reed, Walden and Smith voting aye and 0 nays.

Approval of Bills:

The council questioned where the air conditioner that was purchased was being used at. Mayor Page will ask the Street Supt. Council Member Smith, seconded by Council Member Walden, made a motion to approve the payment of bills as they appear on the warrant sheets. Motion carried with Alderpersons Smith, Reed, Nelsen, and Walden voting aye and Burgess voting nay.

Public Comments on Agenda Items:

Communications from the Mayor:

Mayor Page thanked Norman Nicol for his many years of service. Norman has resigned from the Zoning Board.

Mayor Page noted the mapping went well.

August 6th is the 2nd annual Back to the Blue Golf Outing.

Big thanks to the Assumption Coop Grain Company for fixing the railroad tracks. July 16th is the Bladerunners fundraiser for St Jude’s.

There is a meeting with Illinois Local Records Unit to work on disposal of old records. Communications from the City Attorney:

Attorney Moredock is taking the old attorney records from years ago and digitalizing them.

There were court hearings last week on 315 N St John and 712 E Illinois. Those properties were declared abandoned and a judicial deed was ordered.

The Grow Assumption plan legal fees were reviewed. The next step should be engineering. Attorney Moredock broke down the cost in 3 phases. Letters of intent would be Phase 1, purchase and annex property would be Phase 2, and closing

property and maintenance phase would be Phase 3. The total hours would be approximately 75 to 100 hours for $13,000 to $17,500.

Communications from the Treasurer:

No items to be discussed.

Communications from the Alderpersons:

Alderperson Nelsen invited all the public to attend meetings.

Alderperson Nelsen discussed the rate being charged on the Ameren bill. Alderperson Burgess noted the hole at 312 W Samuel has not been filled.

Alderperson Burgess has been contacted by a lot of people regarding limbs not being picked up.

Alderperson Burgess contacted the Red Cross and the Fire Department for the program for smoke detectors.

Under New Business:

Mayor Page introduced Travis Sullivan and would like to appoint him to the vacancy for Alderperson Ward 2. Council Member Smith, seconded by Council Member Nelsen, made a motion to approve Travis Sullivan as Alderpersons Ward 2. Motion carried with Alderpersons Reed, Smith, Nelsen, Walden and Burgess voting aye and 0 nays.

Attorney Moredock swore in Travis Sullivan as Alderperson Ward 2.

Mayor Page introduced Betty Park and would like to appoint her to the Zoning Board of Appeals vacancy. Council Member Burgess, seconded by Council Member Nelsen, made a motion to approve Betty Park to the Zoning Board of Appeals. Motion carried with Alderpersons Nelsen, Burgess, Walden, Reed, Smith and Sullivan voting aye and 0 nays.

Dave Schaab from Waste Management discussed the price of fuel. Dave explained that due to the price increase of fuel a fuel surcharge will be added to the bills. Dave encouraged the council to call him for any issues and schedule a tour of their facilities.

Adam Mathias from LMHN Accounting reviewed the audit with the council for 20 minutes. Adam informed the council everything went well and it was a clean report. Council member Nelsen, seconded by Council Member Burgess, made a motion to approve the 2021-2022 audit. Motion carried with Alderpersons Nelsen, Burgess, Reed, Smith, Walden and Sullivan voting aye and 0 nays.

Mayor Page informed the council the IML Conference will be held September 15 thru September 17th, 2022 and would like to approve up to 4 city officials to attend. Council Member Smith, seconded by Council Member Walden, made a motion to approve the attendance of 4 city officials to attend the IML Conference September 15 thru September 17, 2022. Motion carried with Alderpersons Burgess, Nelsen, Reed, Walden, Sullivan and Smith voting aye and 0 nays.

The Assumption Public Library has requested TIF funds for new flooring at the library. Council Member Burgess, seconded by Council Member Smith, made a motion to approve the payment of $5,337.68 from the TIF fund to the Library. Motion carried with Alderpersons Reed, Smith, Nelsen, Walden, Burgess and Sullivan voting aye and 0 nays.

A quote was received for new tires for the squad car for $1,118.00. Council Member Smith, seconded by Council Member Nelsen, made the motion to approve the purchase of new tires for $1,118.00 for the squad car. Motion carried with

Alderpersons Walden, Smith, Reed, Nelsen, Sullivan and Burgess voting aye and 0 nays.

Mayor Page presented an ordinance for the purchase of playground equipment from Playpower LT Farmington, Inc for $53,658.01. Council Member Burgess, seconded by Council Member Walden, made a motion to approve Ordinance 787 for the purchase of playground equipment from Playpower LT Farmington for $53,658.01. Motion carried with Alderpersons Smith, Reed, Nelsen, Burgess, Sullivan and Walden voting aye and 0 nays.

A bill for $1,160.00 from Horton’s Pluming was received for the camera regarding the storm water and sanitary service at Sloan’s Implement. Council Member Smith, seconded by Council Member Burgess, made a motion to approve payment of $1,160 to Horton’s Plumbing. Motion carried with Alderpersons Burgess, Nelsen, Reed, Walden, Smith and Sullivan.

Mark Bingham explained Petersburg Plumbing submitted the low bid for the Sanitary Sewer Project Phase 2 in an amount not to exceed $6,891,329.00. Council Member Smith, seconded by Walden, made a motion to approve the Letter of Intent with Petersburg Plumbing for the Sanitary Sewer Project Phase 2 in an amount not to exceed $6,891,329.00. Motion carried with Alderpersons Reed, Smith, Nelsen, Walden, Burgess and Sullivan voting aye and 0 nays.

An ordinance with an amendment was presented for the Water Control Program to increase the amount from $6,000,000.00 to $8,000,000.00 for Sanitary Sewer Phase 2. Mark Bingham discussed the increased cost of the project due to the economy. Council Member Walden, seconded by Council Member Reed, made a motion to approve Ordinance 788 amendment to Water Control Loan Ordinance increasing the maximum amount to $8,000,000.00 for Sanitary Sewer Phase 2. Motion carried with Alderpersons Nelsen, Burgess, Reed, Sullivan, Smith and Walden voting aye and 0 nays.

The disbursement for the Larochelle Water Project for Burdick Plumbing is $59,344.97. Council Member Smith, seconded by Nelsen, made a motion to approve the disbursement of $59,344.97 to Burdick Plumbing. Motion carried with Alderpersons Walden, Sullivan, Smith, Reed, Nelsen and Burgess voting aye and 0 nays.

The disbursement for Division A of the Water Project disbursement is $59,418.00 for Burdick Plumbing and $3,464.14 for engineering for non-lead. Council Member Nelsen, seconded by Council Member Burgess, made a motion to approve the disbursement for $59,418.00 for Burdick Plumbing for division A and $3,464.14 for engineering for non-lead. Motion carried with Alderpersons Burgess, Nelsen, Reed, Sullivan, Walden and Smith voting aye and 0 nays.

Mayor Page noted there was a repair done to Well 11 for the cost of $2,300.00 during the well cleaning. Council Member Smith, seconded by Council Member Burgess, made a motion to approve the payment of the repair for $2,300.00. Motion carried with Alderpersons Smith, Walden, Sullivan, Reed, Burgess and Nelsen voting aye and 0 nays.

Mark Bingham explained the need for a 90 day extension to September 10, 2022 for the lead project. Council Member Burgess, seconded by Council Member Walden, made a motion to approve the 90 extension to September 10, 2022 for the lead project. Motion carried with Alderpersons Burgess, Nelsen, Reed, Walden, Smith and Sullivan voting aye and 0 nays.

Mayor Page discussed purchasing a service bed for the Water Supt truck for the cost of $3,000.00 for the bed and $1,200.00 for the installation. Council Member Walden, seconded by Council Member Burgess, made the motion to approve the purchase of a service bed for $3,000.00 and $1,200.00 for installation for the total of $4,200.00. Motion carried with Alderpersons Reed, Smith, Nelsen, Walden, Sullivan and Burgess voting aye and 0 nays.

Mark Bingham updated the council on Sanitary Sewer Phase 1. The final loan paperwork is being finished. There will be another walk thru to make sure items are satisfactory.

Sanitary Sewer Phase 2 will probably start in the fall.

Water – lead is still open. The nitrates are waiting an operational permit. Water Phase 2 is in the planning documents and hopefully will advertise soon. Larochelle Project is 95% done.

Mayor Page asked for a motion to go out of the Council meeting into Executive Session for pending litigation (5ILCS 120/2(11) and personnel. Council Member Burgess, seconded by Council Member Sullivan, made a motion at 8:27 pm to go into Executive Session for pending litigation (5ILCS 120/2(11) and personnel. Motion carried with Alderpersons Walden, Smith, Reed, Nelsen, Burgess and Sullivan voting aye and 0 nays.

Council Member Nelsen, seconded by Council Member Burgess, made a motion to go back into regular session at 9:18 pm. Motion carried with Alderpersons Walden, Smith, Reed, Nelsen, Sullivan and Burgess voting aye and 0 nays.

No action taken.

Public Comments:

None

Council Member Nelsen, seconded by Council Member Sullivan, made a motion to adjourn 9:25 pm. Motion carried with Alderpersons Walden, Smith, Reed, Nelsen, Sullivan and Burgess voting aye and 0 nays.

https://cityofassumption.org/documents/397/7-_July_2022.doc.pdf