City of Greenville City Council met March 14.
Here is the agenda provided by the council:
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4. COUNCIL OR MAYOR COMMENTS
5. CITY MANAGER COMMENTS
5.1. Buzzard Bay Campground and Marina will be opening April 1st; please call City Hall to make reservations. No later than 3/17/23 reservation guidelines will available on our website.
6. ENGINEERING REPORT
6.1. ∙ The chemical feed modifications are complete except for a couple of punch list items. The items are delayed due to material delivery. Once materials are secured, the project will be made operational.
∙ Idler Lane Water Main Replacement Project—Bids were opened on January 20, 2022. The project is complete except for clean up.
∙ SRTS – M&G helped the city submit an application, which was due September 30th. Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is in progress. A coordination meeting was held with IDOT. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The project will tentatively be bid out in the third quarter of 2023. The bid letting is scheduled for August 4, 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget.
∙ The water treatment plant was sent to the IEPA in December. The IEPA has funded the project at $1,250,000 in grant funds and $17,123,050 in loan funds (see the attached Reservation of Loan Funds letter form the IEPA). The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. We have received the grant agreement, executed it and sent back to DCEO. See attached original layout and estimate. The IEPA Permit has been issued. We are coordinating with the IEPA and DCEO to bid the project. The City also received a state legislative grant from Rodney Davis which is being worked through.
∙ DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th.
∙ ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements should be made in the first quarter of 2023.
∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Announcements were made last week, and Greenville was not successful. Tentatively, applications will be accepted from July – September if the City would like to reapply.
∙ Subdivide 102 & 104 W South Street – The alley at this location is too narrow. The City is evaluating widening the alley 10’. An Ameren pole has to be relocated to facilitate the widening. The City is working with Ameren to see if the pole can be relocated.
∙ There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated.
∙ Downtown Grant – The City received $1.9 million for these improvements and they are completing the RFQ process for Engineering and Architecture.
∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. If acceptable, Milano & Grunloh will submit for funding. See the attached exhibits. Attached is the funding nomination form for the City’s execution.
∙ Completed Projects:
∙ Survey on Spring Street
∙ Easements for Lights on College Avenue
∙ Survey on Pecan Street
∙ Patio at 102 N Second Street
7. CONSENT AGENDA
7.1. Minutes of:
A) Minutes of February 14, 2023 council meeting
7.2. Financial Statements
A) February 2023 Financial Statements
7.3. Approval of Unpaid Bills
A) Bill approval
Accounts Payable Report for Council
7.4. Administrative Reports
A) Police Department
February Monthly Police Report
B) Public Works Department
February Monthly Report Public Works
C) Sewer Department
February Monthly Wastewater Report
D) Water Department
February Precipitation Levels
February Monthly Water Report
E) Building Permits
February Monthly Building Permit Report
F) Building Inspector / Code Enforcement Officer February Monthly Code Enforcement Report
G) Record - None
7.5. Other Items:
A) Consideration of Ordinance to vacate portion of right of way at W Winter Ave along the south property line of 321 S Sixth
B) Consideration of IMRF Resolution for Clothing Allowance.
7.6. Approval of consent items
Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)
Motion to approve Consent Items 7.1 - 7.6.
8. MATTERS OF COUNCIL CONSIDERATION
8.1. Consideration of Funding Application to IEPA for 3 million loan with up to 45% loan forgiveness for the improvements at the Waste Water Treatment Facility
Motion to approve the funding application with the IEPA for the improvements at the waste water treatment facility.
8.2. Presentation by Michelle Emken and Ryan Johnson on the City's new fleet management program.
8.3. Presentation by Breck Nelson
8.4. Consideration with Mioux Florist for lease of City property at 504 S. Third Street
Motion to approve the lease with Mioux Florist for 504 S. Third Street.
8.5. Consideration of Intergovernmental agreement between the City of Greenville and the Bond County unit #2 School District to establish a school resource (SRO) program
Motion to approve the Intergovernmental agreement between the City of Greenville and the Bond County unit #2 School District to establish a school resource (SRO) next school year.
8.6. Consideration of Funding Request from GU for Nick Morrow Banners - $1500
Motion to deny the GU request for $1500 for Banners.
8.7. Consideration of Ordinance for the City of Greenville Investment Policy
Motion to approve the financial policy ordinance as submitted.
8.8. Consideration of Architectural agreement with UTZ Associates for the remodel/addition of new City Hall and remodel of police station.
Motion to approve the architectural agreement with UTZ Architects for the design/drawing for the new City Hall and Police Department.
8.9. Consideration of new lease agreement with Arrow Solar Dev., LLC for approximately 13..59 Acres for a solar field
Motion to approve the new option/lease agreement with Arrow Solar Dev., LLC for approximately 13.59 Acres for a solar field.
8.10. Consideration of request for qualifications (RFQ) for engineering/architectural services in relation to the downtown plaza project.
Motion to move forward with Studio ARQ as the architect/engineer/cost control for the downtown park project.
8.11. Consideration to go into Executive session for 5ILCS 2(c)(6) - Sale of Real Estate
Motion to go into Executive session for 5ILCS 2(c)(6) - Sale of Real Estate
9. EXECUTIVE SESSION
Council may elect to go into executive session for:
Personnel 5ILCS 2(c)(1)
Purchase of Real Estate 5ILCS 2(c)(5)
Sale of Real Estate 5ILCS 2(c)(6)
Pending Litigation 5ILCS 2(c)(11)
9.1. Consideration of sale of 1003 E. Bowman Drive.
10. RETURN TO OPEN SESSION
10.1. Decision on Sale of City Property - 1003 W. Bowman Drive
11. ADJOURNMENT
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