South Central Reporter

Kinmundy Public Library Board of Trustees met Feb. 8.

Here are the minutes provided by the board:

1. Call to Order

• The Kinmundy Public Library Board ofTrustees met at the library on Wednesday, February 8, 2023 at 6:30 p.m. Members present were Lorraine Day, Erica Fox, Karil Garrett, Jeanette Hoeinghaus, Crystal Squibb, Delyn Stanley, Sue White, and Director Elecia Cooper.

• The President called the meeting to order and introduced Kinmundy Mayor Angie Diss. The Library Board welcomed Angie to give input throughout the meeting for ways the Library Board and City Council can work together for the common good ofKinmundy.

2. Public Comments

• Angie clarified the library policy on video/audio recording in the library and gave each member a copy of the legal document from City Attorney Tracy Willenborg stating that recording in a public place cannot be prohibited or limited because individuals have no reasonable expectation of privacy when they are in public. Since the library is a city property, they are responsible for costs associated with the cameras. Angie assured the group that library recording devices cannot be monitored in Kjnmundy City HalL They can only be monitored in the Kinmundy Police Department.

3. Approval of Minutes

• Minutes from the January meeting were approved after motion by Lorraine and second by Sue.

4. Treasurer's Report

• Lorraine presented the treasurer's report. The January bills totaled $1444.80 and deposits totaled $5,100.93 ofwhich $5,100 was in the form ofdonations. The report reconciled with the bank statement at $22,681.10. The report was approved following a motion by Jeanette and second by Erica.

5. Library Director's Report

• The per capita grant is finished.

• Elecia presented a proposed updated Computer Use Policy for review with a vote for approval at the next meeting.

• The books in the Easy collection have been relabeled and organized making it much easier to find the books.

• A new graphic novel section has been added to the Juvenile section of the library.

• Next week, Elecia will visit South Central High School during Home Room to sign up students for Free Cards for Kids. Then they will be able to check out books at the library and access ebooks. If a student doesn't have transportation to come to the library, SCHS Teacher Levi Bridges has volunteered to pick up library materials and take them to the school.

• The library computers and office printer have been updated. After 2025, the library computers will not have security updates available to them. Budgetary accommodations will need to be made for purchasing new computers. A new battery backup for one computer was replaced free of charge as part of the maintenance agreement.

• In January, 388 items were checked out. Attendance was 270 with 54 of them using a computer.

• Elecia, Lorraine, and Angie shared possible grant sources. Some sources would require the formation ofa SOlC3 Friends ofthe Library, which is a possibility for the future.

6. Old Business

• The library signs are printed and almost ready for installation.

• Elecia presented a proposed 2023·2024 Budget. Angie presented information about format for the budget to better conform to the system used by the City of Kinmundy. As an example, she shared copies of the Kinmundy Waterworks Budget. She recommended adding a contingency fund to avoid the necessity of amending the budget. She also suggested that rather than having a balanced budget, conservative income figures be used and higher expenditures to reflect costs of inflation. Then money could be taken from savings to balance the budget if needed. Angie also distributed copies of last year's Profit & Loss Statement for the library in the format the City uses. In the future, Lorraine will receive a copy of the monthly statement. Elecia will work with Teresa Hanks to revise the budget to conform to the format the City auditor uses and present it to the Library Board in March.

• The Craft Supply Swap is scheduled for March 31 st. A flyer with details was presented.

• Plans are complete for the Chili Cookoff. Publicity will continue. Elecia is making trophies for the winners.

7. New Business

• Elecia presented information about Aspen Discovery, a program which integrates with Polaris for making it easier to find materials in the Heartland System. Currently, precision in exact wording and spelling is required. The new system provides predictive text and anticipates spelling errors. Sue made a motion to sign up at no obligation. Crystal seconded, and the motion carried. When the results are tabulated, a cost to each library will be available. Then the Board will determine if we will be a part of the program.

• Angie led a discussion about fundraising for library and other community projects and getting more people involved for improving Kinmundy. She is in the process of working with the attorney to get a tax levy for the library. The Board expressed appreciation to Angie for attending the meeting and for all her efforts to help the library.

• The meeting adjourned at 8:45 p.m. after a very productive meeting.

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